Library Management Group

Members Present: Carol Drum, Carol Turner, Dale Canelas, David Hickey, Dorothy Hope, Erich Kesse, Marcia Pearce, Martha Hruska, Rich Bennett, Bill Covey, Gary Cornwell, Carolyn Henderson Allen, John Ingram, Jan Swanbeck, Frank Di Trolio, Barbara Oliver, Erica Hirsch for Pam Cenzer, Rob Roberts
 

Meeting Manager: Dale Canelas
Facilitator: Trudi DiTrolio

1. Status Report on Current Search Committee

Erica Hirsch reported the progress of several searches.

Gary Cornwell reported that several staff members had suggested having the annual holiday party planned by a different department each year.  Erich Kesse said one thing he liked about the current arrangements is that it brings people together from different departments to help plan. Several people suggested having the entertainment portion of the event rotated to different departments, but still have the nomination and presentation of awards as a library-wide function.  After discussion, it was decided to leave the party planning as it is.

Trudi said that the LMG Proposal stated that department heads were responsible for creating a forum to be held quarterly. She asked for ideas for future forums.

Marcia Pearce volunteered to conduct a forum on development.  Jan Swanbeck said that by fall, Documents will have GIS, which will add new services to the department. Martha Hruska also suggested a forum on the grants process.

4. Division Reports

• Martha discussed a number of projects that the Tech staff is involved in. These projects are listed on the web at http://www.uflib.ufl.edu/ts/tspp.html#projects.

• Bill Covey said that Windows '95 might not be Y2K compliant. Anything with a date-stamp on it is questionable.

• Carol Turner reported that she is putting together the final report on the 24-Hour Library, including the financial information. Prior to implementing the program, the goal was to have at least 200 people in the library.  Staff did hourly counts and found that the largest number of people were using the library at 1am. The numbers went down dramatically between 1 a.m. and 6 a.m. The Reitz Union was also open 24 hours a day during finals. Their numbers were similar, but they earned money with the sale of food.

• Carol also displayed the new cartobibliography of the Holy Land Maps.  She said that one of the terms of the gift was publicizing the list of maps.

• Carol and Rich Bennett reported that FCLA now has a proxy server that UF can link to for distance learning.  Rich said that all of UF's reserve contracts say we will restrict their use to people with the uflib.ufl.edu IP number.  The only alternative for remote users is to call NERDC long-distance and linking from there.  With the proxy server program, it will then appear that the link is coming from a UF server, not from an outside IP.

• Carolyn Henderson Allen reported that the SUS Electronic Collections Committee is in the process of defining what the levels are for core collections.  The levels are Undergraduate, Basic, Bachelor, and Master.  The group may combine the Undergraduate and Basic to add a Research level.

• She announced that UF soon will do a trial for BIOSIS.

• She reminded everyone that she needs comments on the Library Handbook by the end of the month. She would like comments on its content.

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