Library Management Group

Meeting Manager: Dale Canelas
Meeting Facilitator: Trudi DiTrolio

1. Goals and Objectives

The group discussed the Libraries’ 2000-2001 Goals and Strategies. The following changes were suggested:

• The branches should be included in the sections discussing the development of addition and renovation plans for existing buildings and for assessing storage needs.
• Under section 1.2 (Analyze and define need for additional staff in DLC in areas such as hardware/software maintenance, quality control and metadata support) the DLC will need creative consultants or designers for web pages.
• Staff Development goals were inadvertently left out and have been added.

After the discussion, the document was finalized. It will be placed on the web.

The professional development travel allocation was distributed. Junior tenure track librarians have high priority for these funds.

• The SUS directors were astounded at the increase in cost for the PsychInfo database -- it is more than 300%.  The price used to be based on FTE, but is now based on the number of potential users and tiers.  FCLA did not write into previous contracts that the libraries should have permanent access to back files for our backfile payment and the two years of work debugging the back file. Bibliographers are looking into other database options.
• $75,000 was allocated to the DSPC digitization project. Erich Kesse and Priscilla Caplan were invited to present their program on Palm at the December SUS meeting. They will also present a program for the State Library.
• The FCLA Board approved the budget for equipment funds.
• The search for a new Library Management System is continuing. No staff in any of the SUS libraries may talk to any vendor who has submitted a bid until the vendor is selected.
• TSPC asked the SUS Directors to discuss whether searches in our catalogs should retrieve digitized materials from Palm.  The directors said yes.

The library received $569,000 in carry-forward funds.  The allocation hasn’t been discussed yet. Dale would like to allocate $100,000 for books.  A high priority will be to use some of the funds to expand the security system.

John Ingram reported on the ECC committee meeting. The renewal requests paid for with FCLA funds have been approved, with the exception of PsychInfo. Bell and Howell did a presentation that discussed their digital vault, which stores about 5.5 billion pages of information. Gale discussed their new products, including One File, which does searches across vendor boundaries.

The building group is meeting weekly to put a building plan together by the end of October. The plan is for a 100,000 square-foot stack with compact shelving, which would take care of space needs for 10 years and eliminate the LAD.

Cathy Mook said the safety committee is putting a telephone tree together that can be taken home and used during an emergency. They also discussed gathering disaster supplies for books. They requested managers solicit volunteers for CPR training to allow for a CPR certified staff member in each location.

Marcia Pearce said that Corporate Leaders weekend would be held in February. The weekend attracts private investment. She asked for ideas of corporate contacts to invite to the weekend. The following were suggested:
Sensormatic
Art George & Associates
EBSCO
CRC Press
Shelf Office Supply
Xerox Business Services
Dell
E-Shares
Bell & Howell
3M
GALE
NetLibrary
Chemical Abstract Services
Publix
Cox Cable

• Martha reported that the Library Management System committee was delayed because the BOR needed extra time to approve the ITN, but they hoped to have their evaluation retreat in late January.
• Resource Services is holding a series of discussions on papers regarding the LC Millennium conference.
• The Preservation Department has a new blast freezer to help repair wet books.
• David Hickey has been named the Asian bibliographer.
• John Ingram said the collection managers are spending the money they were allotted.

Carol Turner reported that the SUS directors decided to hold off on unveiling Rosetta until the new system is in place.

© 1999 University of Florida George A. Smathers Libraries P. O. Box 117001  Gainesville, FL 32611-7001  Please read our disclaimer. Send comments and/or questions about this site to  Vicki Fooks Last Updated January 8, 2001