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Faculty Governance at the University of Florida Libraries

Minutes - March 20, 2006: 3:00-5:00pm

Room 362, J.W. Reitz Union

Carol Kem called the meeting to order

The nominating committee asked to report after the Chair's report rather than later.

The agenda was approved with amendment.

It was pointed out that language in the previous month's minutes indicated that the report regarding the café in the library was "passed" by the Academic Infrastructure committee. More accurately it was "presented to" the committee. The minutes will be edited to indicate that.

Also it was pointed out that during the open forum a question was asked about "Sponsored Research allocations to the libraries" it was specifically allocations to "Smathers" libraries. The minutes will be edited to reflect these changes.

The minutes from the previous meeting were approved with amendments.

Chair's Report:

Carol Kem reported that she had contacted the library directors to announce the formation of the UFLFA, as she was directed to do at the January meeting.

New Business:

Michele Tennant presented the Senate Nominating Committee's slate for the upcoming vacant seat. Naomi Young and Ed Hart are the nominees.

The floor was then opened to additional nominations. None being offered, the nominations were closed.

Elections will be held by secret ballot. Brian Keith will mail the ballots to eligible faculty by April 1 and the ballots will be due by April 15th. The winner will be announced the following week. Merrie Davidson and David Hickey volunteered to be faculty tellers for the vote count. Two additional tellers will be selected from among the library senators and the nominating committee.

Senate Reports:

Joe Aufmuth presented the minutes from the February 23 Faculty Senate meeting. The minutes are available at

The next faculty senate meeting will be held on March 23 from 3:00-5:00 in the Reitz Union Auditorium. The agenda can be found at

It was also reported that an open meeting on Shared Faculty Governance will be held on April 6, 2006 from 3:00 to 5:00pm at Emerson Hall. This meeting will address faculty response to the draft Report of the Faculty Senate-Presidential Task Force on the Implementation of Shared Governance Structure released on March 15, 2006.

The library senators presented draft language for a library faculty response to President Machen's draft Work Plan for the University of Florida, released on February 16, 2006. The draft response presented was:

Dear Faculty Senate Chair Tanzer,

The Library Faculty and Senators have read the President's Work Plan and we were left wondering where the Libraries fit into the Administration's priorities. We believe everyone on campus recognizes the important role the Libraries play in promoting and supporting academic programs at UF; however, outside of stating as a goal the completion of Library West and the Legal Information Center, the Work Plan leaves out the organizational and funding crisis the Libraries face. If there is another revision of the Work Plan, we would appreciate reading UF Administration's vision for the Libraries, a strategy or set of goals for addressing our issues, or at the very least what role the Libraries will play in helping achieve Top 10 status.

The senators were directed to distribute the draft text to the faculty of the libraries for comment and then forward the libraries response to the appropriate people.

The final report covered the activities of the Infrastructure Policy Council. This Council deals with budgetary issues on campus and is one of the groups the library must go through for funding. Minutes from the most recent meeting will be posted at

Administration Update:

Martha Hruska conveyed the administrations support for the LFA.

Committee Reports: By-laws committee

Vernon Kisling presented the draft by-laws created by the committee located at .

A discussion of details followed.

It was noted that FCLA has asked as an organization to not be included in the assembly. Because they serve the entire state system they felt that it might give an appearance of bias to be affiliated with a particular faculty. However, this does not preclude individual librarians from FCLA attending meetings or participating in the assembly.

The section on standing committees engendered the most discussion and in the end it was referred back to the by-laws committee, which will hold a public meeting/workshop on the roles and responsibilities of the various committees. The time and place of the meeting will be announced.

Old Business:

Naomi Young gave a recap of the situation with the Libraries and the Senate Compensation Committee, which also involves the issue of merit pay plans.

Naomi is going to continue researching the question of what the Compensation Committee originally asked for, whether they asked the libraries at all, and how our plan compares to other college pay plans around campus.

The topic will be revisited at the next LFA meeting.

The next LFA meeting will take place on April 17th with the time and place to be announced.

The meeting was adjourned.

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