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Faculty Governance at the University of Florida Libraries

Minutes - Jan 12, 2009: 3:00pm

Legal Information Center Faculty Dining Room

The University of Florida Libraries Faculty Assembly met Monday, January 12, 2009. in the Legal Information Center Faculty Dining Room. Vernon Kisling called the meeting to order at 3:04 PM.

Approval of Agenda

Betsy Simpson moved that the agenda be approved as posted on the LFA Governance website. Peter Bushnell seconded the motion and the motion carried.

Approval of Minutes of Previous Meetings

Jimmie Lundgren moved that the minutes of the December 15, 2008 LFA Meeting be approved with the following some spacing and typographical corrections.  The motion seconded by Peter Bushnell was and the minutes were approved.

Member’s Comments

Rich Bennett raised the question as to whether a monthly Assembly meeting was always necessary. He reminded the Assembly that during the its formation, there were suggestions that there might be times when the Faculty Assembly may not have to meet monthly.  Given that there were few new reports for this meeting and no old business or new business, he suggested that the Assembly Officers evaluate the agenda and the times between meetings and consider the option of cancelling or postponing meetings in the future.

Chair's Report

Vernon Kisling reported that a discussion and vote on the Libraries’ Tenure Home proposal will be held at the UF Faculty Senate meeting on Thursday January 15. University Legal Counsel had recommended that it be presented and voted on. When the proposal was presented in December as an information item, there was no discussion. Judy Russell, John Ingram and Vernon Kisling will attend the Faculty Senate meeting.

Administration Updates


Rick Donnelly welcomed the LFA to the Legal Information Center and the College of Law campus. Classes are in action. Chris Vallandingham and Elizabeth Outler are teaching the Advanced Legal Research Course this semester.  The building under construction on the College of Law campus is the Martin- Levin trial advocacy Center. It will house a state of the art teaching court room and expects to open Fall 2009. The first floor will be the courtroom with offices on the second floor. At the end of April 2009 the Law school will celebrate its 100th anniversary.


With Wallace McLendon out of town, Beth Layton reported that the HSCL is currently searching for a .50 College of Nursing Liaison librarian. HSC classes are in full swing. The HSC Library will offer the Inauguration for viewing on January 20th on its large screen collaboration station computers.


Vernon Kisling introduced Margeaux Johnson, new science librarian who started Friday January 9 and comes from the University of Maryland. They are working to fill the chemistry librarian position. There has been a lot of building renovation done over the intersession. The rest of the report was delayed to the end of the meeting.

Senate / Senate-UF Committees Update

Patrick Reakes reported on the agenda for Thursday’s Senate meeting. There are a number of proposed name changes. The only action item is the Libraries Tenure Home proposal. He suggested people check the Senate website ( )to review the December meeting especially Dr. Bova’s remarks,
the Sustained Performance Report and  the list of awarded Faculty Enhancement Opportunities and Davis Wubba’s The road to excellence: Transforming undergraduate education at UF   presentation. The Provost’s Committee on Self Funded Distance Learning Programs report is also posted on the Senate website.

Patrick reported on the compromise made for the renovation of the Chemistry building that aligns University Avenue.  A new College of Business building is also being planned.
There were no reports from librarians who sit on Senate Committees or UF Committees.

Committee Reports from Assembly Standing Committees

Career Development Committee (New / Members appointed)

Rich Bennett reported that the committee (Rich Bennett, Jimmie Lundgren, Michelle Foss, Jan Swanbeck, Cecilia Botero, Bonnie Smith and Brian Keith)  met at the end of November and will meet January 20 regarding incorporating  the recruitment policy, the Non –Tenure promotion criteria and timeline for evaluation into the Career Development Handbook. The time line for activities will be updated and brought into sync with the Union contract.  Rich reported that a proposal for moving the election and appointment of T&P committee members to the Spring rather than the Fall has received wide endorsement. This change will be included in the draft proposal next week.

Budget Committee

Joe Aufmuth asked if a Health Science Center Library representative had been identified. He would like to establish a meeting in February. Linda Butson reported that Wallace has begun identifying someone.

Nominating Committee

Joe Aufmuth reported that there are a number of positions which will need to be elected this year including: Chair and Secretary for the Assembly, 2 spots on the T&P Committee, 1 Faculty senator, Sabbatical Committee members (3), Sustained Performance Committee members, and Nominating Committee members for next year.  He hopes to have a meeting by the end of January with Nominations being solicited in February.

Strategic Planning Committee

Vernon Kisling reported that Jim Cusick and the Strategic Planning Committee will be delegated to work on the assessment of Shared Governance which the Faculty Senate will undertake this spring.

Special/Joint Committees

Joint Committee on Market Equity Analysis

Betsy Simpson reported that Ellie Bushhousen was appointed to the Joint Committee on Market Equity Analysis as a representative from HSCL.  The committee’s deliberations thus far have confirmed that 1) it should be possible to map the library’s faculty lines to the positions included in ARL’s Salary Survey and 2) the published salary tables should be sufficient for building the salary matrix.  At the next meeting scheduled for Wednesday, January 14, 9:00-10:00am, Library West, Room 429, the committee will discuss the table analysis.

LFA Officer Reports

There were no reports from the LFA officers: Chair-Elect and Secretary or Past Chair.

There was no Old Business.

There was no New Business.

The meeting was adjourned at 3:30 but reconvened immediately upon Dean Russell’s arrival.

Smathers Report:

Dean Russell had just come from a meeting with PPD where they had reviewed completed and proposed library renovation projects. A number of projects were completed over the intersession.  Renovation of the 2nd floor of Marston is scheduled for Spring including adding 5 group study rooms. There will be upholstering of furniture in the AFA and Education Libraries and a new design of the first floor of Library East lobby.

Dean Russell is expecting guidance from Machen on the 2009-2010 budget process next week. It will be subject to what occurs in the state legislature. The goal will be to minimize the harm to users and incorporate the increase in minimum wage. She does not know what will be asked but expects another 4% rescission and a base less than last year.


The meeting adjourned at 3:43 PM.

Next UFLFA meeting

The next UFLFA meeting will be at Library East Room 1A on February 16 at 10:00 AM.

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