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Faculty Governance at the University of Florida Libraries

Minutes - September 29, 2009: 10:00am

Smathers 1A  

Approval of Agenda


Approval of Minutes of Previous Meetings

Approval of the minutes was deferred to the October meeting. Some corrections were offered and will be incorporated.

Chair's Report

Chair Christopher Vallandingham reminded the Assembly that it is his intention to vary the general format of the meetings, with meetings devoted to a specific topic alternating with more general meetings dealing with Assembly business. This month, we will be focusing on the market equity pay adjustment process. In October, we will be examining the committee structures in the Libraries and the Assembly. The November topic has not been determined.

The Chair’s proposed projects for the Assembly in the coming year will include construction of a faculty directory and a review of the Libraries’ committee structures, especially as they relate to shared governance. He expects to appoint a Constitution Committee by January.

Administration Updates


Kathie Price will be on sabbatical Spring semester, during which time Rick Donnelly will be the acting director. Rick Donnelly will be retiring in 2011; Kathie Price’s retirement date may be changed by incentives being made available by the University.


Dean Russell announced that the Libraries have received a grant from the National Institutes of Health for the VIVO project (initiated as GatorScholar). The award will fund database development and time-limited positions to create a national database in cooperation with other institutions around the country.
            Planning is ongoing for a Student Learning Center to be created in a renovated building on campus, with renovations to begin this spring. Additional positions will be funded to staff this facility.

Budget Overview

Brian Keith provided an overview of the many richly detailed reports available to view at He explained how to interpret the various sources of funding for the Libraries, and pointed up the importance of the notes in clarifying the numeric data.

Market Equity Salary Adjustment Process

Dean Russell answered several questions regarding the process.

Q. If market equity adjustments are found to be necessary, will discretionary funds be made available by the university for that purpose?
A. Discretionary salary funds have not been explicitly given to the Libraries since approximately the 1994/1995 academic year. All money for salary adjustments has been given either in the context of merit pay, or as a one-time bonus. Historically, in other colleges, "equity raises" occur as a result of a counter offer to the salary offer from another institution.

Q. Given the market equity review process to be put in place this semester, are market equity salary increases one of your priorities? Or, given a pot of money for discretionary salary increases, are there other more pressing priorities such as salary increases to address salary compression/internal inequity issues?

A. What is the will of the assembly in these matters? It should be noted that some discrepancies, such as salary compression, can be addressed through the promotion process. Promotion increases for in-unit, tenure-track faculty are funded by central administration. Completion of the survey process based on the ARl data and an analysis of the resulting adjustment needs may form the basis of requests for future budget increases.

In order to participate in the review process, the necessary documentation should be prepared for presentation to the Dean by February 1. No signatures from department chairs or supervisors are required, but notifying them of an application is considered an important courtesy.

New Business

The Assembly discussed the best ways of disseminating information and news about faculty activities.


The UFLFA meeting was adjourned.


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