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Smathers Libraries Career Development Handbook



V. C. Mentoring Program

Purpose/Goals of program:
Assist new faculty in understanding and navigating the T&P process; assist new faculty in understanding the culture of the libraries; provide staff members pursuing or holding a degree in librarianship with adequate support in understanding the requirements necessary to secure a librarian position; provide a venue for seasoned faculty to share their knowledge and expertise with newer staff.

Eligibility to become a mentor:

  • Any tenured faculty is eligible to be a mentor for tenure-track faculty.
  • Any faculty is eligible to be a mentor for non-tenure track faculty and staff members pursuing or holding a degree in librarianship.

Eligibility to become a mentee:

  • All tenure track faculty are required to participate in the Mentoring Program.
  • All non-tenure track faculty and staff pursuing or holding a degree in librarianship may elect to participate in the mentoring program by completing a Mentor Request form.

Mentor selection process:

  • The selection of a mentor will be made jointly with input from the appropriate dean, department chair, supervisor, employee and HR representative.

Duration of mentoring relationship:

  • For tenure-track faculty the mentoring relationship will last until the mentee has submitted the T&P packet.
  • For non-tenure track faculty and staff pursuing or holding a degree in librarianship – the mentoring relationship will last 1 year with the option of renewal if requested.

Level of interaction:

  • The level of interaction between a mentor and mentee is flexible and is mutually agreed upon by each pair. It is however recommended that the participants meet at least once a month and participate in training opportunities provided through the Libraries’ Training program.

Feedback mechanism:

  • During the annual faculty evaluation the supervisor or department chair will solicit feedback on how well the mentor/mentee assignment is working out. If it is determined that a new mentor/mentee pairing is desired, the supervisor or department chair should contact the HR Office to coordinate a change.

Formalizing the program:

  • For mentors the mentoring relationship will be considered Service to the Libraries and the Mentoring Agreement will become part of their annual activity report.

Forms used:


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