Smathers Libraries Faculty Handbook
II. B. Tenure and Promotion Timelines
Determination of Tenure Year
Tenure earning faculty members shall either be recommended for tenure or given notice of non-renewal from the tenure earning position by the end of the seventh year* of continuous full-time or equivalent part-time academic service. A faculty member may request earlier consideration or deferral of consideration to the seventh year, with the concurrence of the appropriate administrator.
*The length of the maximum period to tenure consideration is being reviewed currently by a committee of the Faculty Senate, the President and the Board of Trustees.
To determine the mandatory review year, add a "7" to the year appointed to the tenure track. See the table below for examples of the mandatory review year and the packet submission year.
| Year Hired | Mandatory Review Year | Packet Submission Year |
| 2003 | 2010 | 2009 |
| 2004 | 2011 | 2010 |
| 2005 | 2012 | 2011 |
| 2006 | 2013 | 2012 |
Tenure and Promotion Calendar
April
Human Resources Officer confers with Staff Development Officer regarding annual tenure and promotion process workshops.
July
Human Resources Officer notifies the Dean, Directors and Department Chairs that it is time to initiate the tenure and/or promotion process for that academic year.
Human Resources Officer sends the Dean, Directors and Chairs a list of tenure-accruing librarians with dates when the librarians are expected to be eligible for tenure.
Human Resources Officer notifies all librarians that the process has begun and provides them with a copy of the University's Guidelines on the Tenure and Promotion Process.
August
Department Chair solicits letters of recommendation for nominee.
Dean of University Libraries and the UFLFA establish the membership of the Tenure and Promotion (T&P) Committee (term begins October 1).
Nominees attend workshop by Academic Affairs on how to prepare packet.
September
Nominees prepare packets and reviews packet with Department Chair/Supervisor for completeness and accuracy.
Department Chair confirms with the HRO the voting eligibility of all departmental members who may vote for tenure and/or promotion
Department Chair conducts departmental vote and records result.
The Chair produces a transmittal letter and provides a copy for the nominee’s review. The nominee may prepare a response to the transmittal letter for inclusion in the packet.
October
(October 1) Chair submits original of all tenure and/or promotion packets to Library Human Resources Office.
T&P Committee chair notifies Human Resources Officer of meeting schedule and plan for review.
November
Libraries T&P Committee meets to review the nominations and summarize nominees' strengths and weaknesses for the Dean of University Libraries.
December
The Dean and Directors meet to review nominations.
Early January
Tenure and/or promotion packets for nominees recommended by the Dean of University Libraries are sent to Office of Academic Affairs.
Dean of University Libraries notifies nominees of recommendation or non-recommendation.
May/June
Notification regarding final decisions on promotion by the President of the University.
Notification regarding final decisions on tenure by the Board of Trustees.
July 1 or later
Tenure is effective.
Promotion Is effective.
Associated pay increases go into effect after this date, as determined by the University.
