Smathers Libraries Faculty Handbook
II. B. Tenure and Promotion Timelines
Determination of Tenure Year
Tenure earning faculty members shall either be recommended for tenure or given notice of non-renewal from the tenure earning position by the end of the seventh year of continuous full-time or equivalent part-time academic service. A faculty member may request earlier consideration with the concurrence of the appropriate administrator. Some circumstances (e.g. childbirth) allow for the possibility of an extension; see UFF Collective Bargaining Agreement Article 19 for details. (19.4 -- Extension of the Probationary Period for Tenure).
A 12-month faculty member should have been employed by November 7 for the first academic year of employment or transfer to a tenure earning position to count as one year of eligibility. To determine the mandatory review year and packet submission year, see the table below.
| Start Date Between |
Mandatory Review
Year |
Packet Submission
Year |
| Nov 8th 2003 - Nov 7th 2004 |
2011 |
Fall 2010 |
| Nov 8th 2004 - Nov 7th 2005 |
2012 |
Fall 2011 |
| Nov 8th 2005 - Nov 7th 2006 |
2013 |
Fall 2012 |
| Nov 8th 2006 - Nov 7th 2007 |
2014 |
Fall 2013 |
| Nov 8th 2007 - Nov 7th 2008 |
2015 |
Fall 2014 |
| Nov 8th 2008 - Nov 7th 2009 |
2016 |
Fall 2015 |
| Nov 8th 2009 - Nov 7th 2010 | 2017 |
Fall
2016 |
| Nov 8th 2010 - Nov 7th 2011 | 2018 |
Fall
2017 |
Tenure and Promotion Calendar
April
Pre-planning,
including setting internal deadlines and discussing
referees, begins
for
librarians anticipating going up for tenure and/or
promotion.
Dean of
University Libraries and Library Faculty Assembly
establish the
membership of the
Tenure and Promotion Committee (terms begin October 1).
May/June/July
Human Resources Office sends the Deans and Chairs a list
of
tenure-accruing
librarians with their tenure eligibility dates.
Human
Resources Office sends all
librarians a link to the current version of the
University Guidelines
on the
Tenure and Promotion Process.
August/September
Department Chair solicits letters of
recommendation for nominee.
Nominees and Chairs attend workshop by Academic Affairs on how to prepare packet.
September
Nominees finalize
packets for review by
Department
Chair/Supervisor for
completeness and accuracy.
Department Chair confirms with the Human Resources Office the voting eligibility of all departmental members who may vote for tenure and/or promotion.
October
Department Chair conducts
departmental vote and records result.
Department
Chair produces a
transmittal letter and provides a copy for the nominee’s
review.
The
nominee may prepare a response to the transmittal letter
for inclusion
in the
packet.
By
October 15
Department Chair submits original of all tenure and /or promotion packets to Human Resources Office.
Dean of
University Libraries meets with the Tenure and Promotion
Committee to
give
guidance and answer questions.
Tenure and Promotion Committee Chair notifies Human Resources Office of the meeting schedule and the plan for review.
November
Tenure and
Promotion Committee meets to review the nominations and
summarize
nominees'
strengths and weaknesses for the Dean of University
Libraries.
December
By December 1 – Tenure and Promotion
Committee Chair submits the committee’s assessments to
the Dean of
University
Libraries.
The Deans meet to review the nominations.
Early January
Tenure and/or
promotion packets are due in the Office of Academic
Affairs.
Dean of University Libraries notifies the nominees of recommendation or non-recommendation.
May/June
Promotion
nominees receive notification regarding the final
decision on
promotions by the
President of the University.
Tenure nominees receive notification regarding the final decisions on tenure by the Board of Trustees.
July 1 or later
Tenure is effective.
Promotion is effective.
Associated pay increases go into effect after this date,
as determined
by the University.
