Highlights, 2002/2003
1. Acquisitions and
Serials Section's overall orders and receipts for monographs and serials
decreased during 2002/2003:
- Serials all formats received: 89,104 pieces (32.2% decrease from the 131,432 reported in 2001/02).
- Monographs all formats: 51,717 volumes (38% decrease from the 83,367 reported in 2001/02).
- Gifts and Exchange added 2310 monographs volumes, added 164 new serials titles and cancelled 170 serials titles in the collection during 2002/03.
- Serials Acquisitions Unit added 67 new serials titles to the collection and cancelled 160 titles.
- The current serials count dropped a total of 166 titles, which brings the current serials title receipts to 18,964.
2. Expenditures for electronic resources purchases have increased steadily consuming 8.2% to 20.4% of the total budget from 1998-2002. During 2003 this spending trend took a slight downward turn as the electronic resources purchases expended only 19.1% of the budget this past fiscal year. This slight decline in expenditures could be a result of expanded consortia and resource sharing buying.
|
|
Total
ER $ |
Materials
Budget |
Electronic
Resources as % of total budget |
|
FISCAL
1998 |
$
487,242 |
$
5,923,206 |
8.2% |
|
FISCAL
1999 |
$
676,458
|
$
6,222,609 |
10.9% |
|
FISCAL
2000 |
$
853,848 |
$
6,470,712 |
13.2% |
|
FISCAL
2001 |
$
1,307,690 |
$
8,175,073 |
16.0% |
|
FISCAL
2002 |
$
1,539,382 |
$
7,533,596 |
20.4% |
|
FISCAL
2003 |
$
1,447,782 |
$
7,592,956 |
19.1% |
3. Gifts and Exchange proposed plans to make use of e-commerce bookseller Alibris for selling specialty priced books from the Smathers Library Bookstore stock of unselected materials. 500 selected titles will be entered on the Alibris Web site and sales of those titles will be deposited to the Foundation following the same procedures already in place for bookstore purchases.
4. Smathers Library Bookstore was open 35 additional days during 2002/03 and earned a total of $10,272.87, nearly double the earnings of 2001/2002 at $5,329.81.
5. Serials Cataloging Unit increased access to the collection by cataloging and/or adding URLs to 883 serials titles that are included in publisher packages or are newly acquired electronic resource services.
6. Serials Acquisitions Unit completed a review of the serials vendors used for purchasing domestic titles. After the review, we decided to change domestic serials vendors during fiscal year 2003/2004, redirecting the $1,015,326 valued account from Swets Blackwell (NJ) to EBSCO Information Services.
7. Acquisitions and Serials Section continued preparing for Aleph implementation.
- Reviewed all open orders and updated fund codes to active fiscal year and encumbered a penny in most of the serials orders so that an open active order would migrate from NOTIS to Aleph.
- Reviewed the vendor codes and de-activated vendors no longer used for purchases so that they would not migrate to Aleph.
- Jack Waters created a crosswalk from the current NOTIS fund codes to the Aleph budget codes he developed for Smathers Libraries, Health Science Center Library and Law Library.
- Coordinate training with HSCL and LL in acquisitions and serials functions so that we employ Aleph in like manner when ordering, claiming, receiving, and purchasing library materials.
8. Created the usage statistics Web site spreadsheet for recording on a quarterly basis the usage statistics of selected electronic resources. http://web.uflib.ufl.edu/serials/stats.htm
9. Comings and Goings in the Section
- Todd Chisholm joined Serials Cataloging Unit as a Sr. LTA, December 2002.
- Jessica York was promoted to Sr. LTA in the Serials Cataloging Unit, December 2002.
- David Allerton became the Sr. LTA in Gifts and Exchange Unit, May 2003.
- Jane Ann Carey joined the Serials Cataloging Unit as the Sr. Archivist, May 2003.
- Marie Kennedy resigned as Archivist in the Serials Acquisitions Unit, August 2002.
- Jason Fleming joined the Serials Acquisitions Unit as the Archivist, November 2002.
- Carol King retired from the libraries and the Serials Acquisitions Unit, February 2003.
- Carmen Escudero-Martinez retired from the libraries and the Serials Acquisitions Unit, June 2003.
Prepared by: Michele Crump
Last updated: October 29, 2003
