Continuing Resources Policy Committee
Minutes from April 24, 2002 Meeting
Present: Rich Bennett, Jean Bostwick, Pam Cenzer, Robena Cornwell, Michele
Crump, LeiLani Freund, Doug Kiker, Cathy Mook, Naomi Young
Announcements
Cathy
– update on the Binding Unit Head position – offer is being made today.
Rich
– report on Serials Solutions – UF submits updates on the 20th of
each even month. The next update (from
April 20th submission) will be received in early May.
Michele – continuing the project to gather electronic sources usage statistics in order to determine who is using the sources for which we are paying a lot. FCLA has a model for compiling this kind of statistic, but Michele is dealing with information from many different vendors in many different formats, so mirroring the FCLA model may not be feasible.
Pam
– Background: Many packages began as
publisher offerings, so if one knew the publisher of a title, the title could
be located by going to that publisher’s package.
Current
situation: Aggregator packages like
Science Direct and Synergy contain titles of various publishers at various
times. The coverage in these packages
changes constantly, so how can we keep up with these changes and have it
reflected in the online catalog?
Discussion followed and it was agreed that we need to see what is
available from whom; that changes should be sent to a centralized location for
processing (Serials Acquisitions holds the licenses); and that the key people
to notify are Michele, Naomi, Rich, and Doug.
What’s available from whom:
1. During ordering and
establishment of access, each vendor should be asked to send publication
changes to one person or one central mailbox that can be read by many. 2.
For vendors who do not provide this service, a person should be assigned
to routinely check the vendor’s site and keep track of the updates from the
site. The group discussed how time
consuming this process would be and will revisit this idea with more
consideration. 3. Vendors without either. Between now and the next meeting, a list of
packages and resources available from vendors will be compiled (with websites
or newsletter information).
Rich
developed an electronic form to be completed by any staff member who works with
E-Journal records – adding, deleting, or changing in some way in the UF
Libraries’ Catalog. The form should be
completed and sent to Rich so the change can be included in the next bi-monthly
update of UF’s Serials Solutions Database.
Primary serials catalogers are Naomi (Smathers), Jean (Legal Info.
Center), and Cecilia (Health Sciences Center).
Pam asked if Serials Solutions is keeping up with the aggregator
changes. Rich said he did not know of
any attempt to do this.
Michele
has received a report from Harrassowitz. The report is a list of the serials
titles we purchase from Harrassowitz and the e-journal availability information
for each title. The list highlights 1.
titles we could receive free online because we buy the print version (about 90)
and 2. titles requiring an additional payment for online access. There was discussion on what we should do
with this list. Michele and Doug will
consult with Harrassowitz to see what assistance they will provide, especially
regarding licensing agreements for access not requiring payment. They will also determine which titles are
received in other packages. Then, Michele
will consult with John Ingram about the possibility of sending the list with procedures
to selectors (all or some) for consideration of the online versions of the
titles for UF.
Naomi asked that any additional feedback on her paper “Single Records for Online Versions of Print Serials” be sent to her by Monday afternoon. She informed the group of other topics to be discussed at the meeting including the PURL (persistent URL) Project in which UF participated.
Next Meeting
The
next meeting of the Continuing Resources Policy Committee will be June
26*. On the agenda will be a status
report on the CD security case discussions with Lori (Cathy, LeiLani, and
Michele).
Meeting
adjourned at 3:30 p.m.
Respectively
submitted,
Robena
Cornwell, 04/29/02
*
Please note this is a change to the announced date at the meeting of 4/24/02
per M. Crump.