Untitled Document

Present: Rich Bennett, Jane Anne Carey, Robena Cornwell, Michele Crump, Jason Fleming, Doug Kiker, Cathy Mook, Robert Singerman, Jan Swanbeck, and Naomi Young

Announcements: Doug Kiker's position as Head of the Serials Acquisitions Unit has been upgraded to an assistant librarian faculty position. Jane Anne Carey is the senior archivist in the Serials Cataloging Unit. Serials Acquisitions will be evaluating subscription services of two vendors, EBSCO and SwetsBlackwell. Both vendors will give presentations on their serials services and electronic resources management services. A change in the domestic serials vendor account for renewal period 2003/04 might occur after the presentations. The electronic resources management services will be further evaluated in the near future. 2002-2003 Usage statistics are now available for select electronic resources.stats.htm

Aleph Update: ... See Rich Bennett to gain guest access to details in problem reports. some of the problems that came up were easy to fix, but there were over 100 that were submitted. The second full load should go through sometime in October.

First Search ECO Service: Michele presented the idea of eliminating First Search, the ECO package we receive through SOLINET. We have been having problems getting SOLINET to invoice us, and we find that most of the titles have better coverage for free in publisher packages or INGENTA. Serials Acquisitions surveyed the electronic titles we have now. They found that 209 + titles had more than 2 URLs (usually: one ECO link and one Publisher link). 229 other titles only had one link that was to ECO. Only 8 of these 229 could not be supplied by INGENTA, which is a free service. Through First Search/ECO we have been not getting access to the latest year because we have not been able to pay due to Solinet's lack of invoicing.

Naomi pointed out that the links supplied by INGENTA are shorter and easily put into our records. We have already started adding INGENTA links to journals published by SAGE. The question is whether or not we should delete these ECO links in the NOTIS bib record. Robert Singerman points out that this service was first requested by a selector, and as such they should be consulted before any links are removed. Rich Bennett offered that we are tied into the SOLINET deal with HSC, but Michele said HSC have already cancelled their ECO titles in the fall. When adding these new links to Ingenta there is a form that we can use to submit these to Rich so he can add them to Serials Solutions. The group agreed that we bring this topic up with the CM Steering committee. Some problems with links to pub sites might occur because SFX cannot handle all of them, but INGENTA would be ok.

Naomi pointed out that not all records with 2 links are redundantly linked. If one link was to ECO and the other JSTOR then they would be covering two different coverage periods. Michele says that each year their is a different problem with SOLINET and the other possibility (INGENTA) is a free service. There is a possibility that we could have our domestic vendor handle the invoicing of this service. We need to continue to look into this in the future.

Claiming and Binding :

Doug Kiker wanted to ask everyone how aggressive they would like to see items claimed if we also have electronic access to the titles. Cathleen Mook pointed out that if we paid for it and it did not show up then we need to claim it. Doug wanted to know if it comes time to bind the volume and the claimed issue still has not shown up then maybe notate that we have an electronic backup. Because we have more electronic access to titles we might want to revisit our policy for claiming. Cathleen Mook offers that adding something to the goldenrod sheet sounds like a good idea. A problem might occur if you are targeting journals that currently have electronic access, but might not in the future or vice versa. Right now the binding process occurs after they have waited 6 months for the missing issue to appear. If the missing issue does not appear then they will go ahead and bind it with a yellow sheet indicating that there are missing pages in the volume. Cathleen suggests that this current process should continue on for the foreseeable future, but that adding information to the yellow sheet might be a good idea.

The next question is whether or not we should continue to back order issues if we also have electronic access to the title. Cathleen Mook reminded the group about the serials policy already in place for titles costing $50 or under are automatically ordered through Absolute or the publisher.

The current policy is that we attempt to claim an item three times. Binding looks at the record after the 6 month period to see the results of this process. Rich Bennett and Robena Cornwell both suggest that the extra sentence on the Goldenrod could read:

Cathleen says that we are not ready to commit to adding the sentence but that it is definitely something that we should look into. Doug wants to know if we should be advertising our electronic access more than we are. Rich suggests that when SFX comes up it will be informing the patron immediately that there is electronic access to the title. This should serve to increase the users knowledge of the availability of service.

Martha has asked Cathy to study JSTOR (archival titles) to see whether we could save money by not binding the paper copy of titles archived in JSTOR. The problem would be that we would have 5 years worth of loose material until JSTOR archived the material electronically. Everyone agrees that because JSTOR material is scanned in from cover to cover that it accurately portrays all the material in the journal including the graphics. We just want to see how much money would be saved if a project like this were to be preserved.

The group discussed the Directory of Open Access Journals project. doaj.html Should UF start cataloging the open access titles adding links to the records. These kinds of titles fall into the "free" category that already has written procedures. Maybe these procedures should change because CM doesn't like to bother with the electronic access form.

Naomi says that these particular free titles are easy to add. Sometimes we get a link, but then it requires a license or a plug in. The access for these titles is already prearranged and perhaps the selectors would prefer to have the titles linked at the package level. Robert Singerman believes that the sacrifice of subject headings would be worth doing it as a package. Naomi said that this project already supplies more information than we usually get. Michele wants to know how this would affect Serials Solutions though. Naomi says that if it is a package then it can be simply be switched on. Michele suggest that we can add something to the "free link" policy to account for the open access titles. Rich estimates that some of these won't survive after awhile and that we should keep tabs on it.