Continuing Resources Policy Committee
(formerly Serials Policy
Committee)
Minutes from March 27, 2002 Meeting
Present: Rich Bennett, Jean Bostwick, Robena Cornwell, Michele Crump, Doug Kiker, Cathy Mook, Bob Singerman, Naomi Young
Announcements
Michele reported on the membership – Lori Driscoll and Lenny Rhine or Cecilia Botero will attend when appropriate.
Doug – he and Cathy continue to work on the operational committee transfer. The charges and goals of the two groups need to be confirmed. The group dealing with the Library West building concerns may be called the Periodicals Focus Team.
Naomi – met with Jorge on loading some electronic journal titles previously not accessible. In May she will be going to the CONSER annual meeting. One topic will be changes made at the local level, specifically dealing with electronic journal title changes and the complexity of these changes and cataloging procedures. Naomi is also working on about 12 titles in IEEE with different access points brought to her attention by Denise.
Jean – is updating online packages by adding URLs. Naomi pointed out that Kluwer is notorious for changing and dropping URLs.
Rich – reported on Serials Solutions – a total of about 35,000 Serials Solutions links represent approximately 19,000 separate titles. About 5,000 are direct links from packages also available in the catalog—a lot of aggregators unmanageable in the OPAC. A future possibility is loading information from Serials Solutions into the catalog allowing for updating, pulling out/adding in titles as needed. If this is pursued, we will need to revisit links and records. Testing is going on at Columbia. May be a possibility in a year. We received a Serials Solutions update in March. One feature links the searcher to the table of contents of a title rather than the reverse chronological order to a journal. We might explore pulling some of the titles’ URLs and moving them into the OPAC. Serials Solutions also has entered into an agreement with Harrasowitz (and others) to produce lists of journal titles they provide electronically. The list would be run against our holdings and another link could be provided in our catalog. This would result in identifying titles without a lot of work. The worse case scenario would be having duplicates – the non-package titles. The next update deadline is April 20. Procedures need to be developed to guarantee currency of updates. Rich will consider developing a web form for adding/subtracting titles (all, even if part of a package).
Michele – Marie continues to work on a database of all paper files and electronic information regarding electronic resource orders – licensing agreements (all media), correspondence with publishers and vendors, etc. She is scanning these documents into the database and creating links from the catalog record to make licensing verification and agreement consultation available for all. Rich pointed out that access should be controlled, especially if password/URL information is included. Michele will talk with Marie.
Bob – reported on the Library West Preparations Operation Committee – Reclass of Dewey serials is top priority. As serials are reclassed they will continue to be shelved on the 3rd floor, not interspersed with monographs, until the addition is opened. Many on the committee feel serials should remain separate, especially in the compact storage setting (balance of carriages). Committee is still moving forward to the self imposed April 15 deadline for report submission. They have been meeting twice a week, roughly four hours/week and have invited guests to speak on various issues. Cathy asked if specific recommendations will be included in the report regarding labels and other product needs and suggested that John Freund be consulted. Bob responded that they were and cost figures and comparisons will be submitted with the recommendations based on discussions with John.
Cathy – She and Michele will continue CD security case discussions with Lori and LeiLani, work out the details, and take a recommendation to the appropriate public services group. Naomi asked about the binding/rebinding of titles affected by the Wade-Giles to Pinyin change. Cathy and Naomi will work it out and report back.
There was discussion on comments Michele received (thank you, Bob). Michele will revise the charge and send it out to the committee.
Two items should be included – 1. Maintenance concerns related to electronic packages (Pam) and 2. Form for new titles added/dropped. What is our relationship to LINKS group? What issues would they address that we cannot? One task was checking links and reports created in collaboration with public services. Michele will talk with Martha.
Naomi presented three policy options for identifying titles we purchase in electronic format (not paper) that appear in more than one place. These options will be discussed at the May CONSER meeting. Option 1 is easiest to follow and is current CONSER policy. Option 2 gives untrue information about paper copy not owned. Option 3 is not easy to maintain but is a record approach – a compromise between public and technical, not ideal for either. Health Center may deal with these in a different way. Naomi will send the options with examples out to the group for feedback.
Respectively submitted,
Robena Cornwell, 4/8/02