Present

Ben Walker, Cathy Martyniak, Michele Crump, Pam Cenzer, Leilani Freund, Steve Carrico, Jan Swanbeck, Robena Cornwell, Doug Kiker, Jason Fleming, Rich Bennett, Naomi Young. Announcements

Pam: Marston Science Library is back to binding periodicals after having halted for a while. They were busy with moving materials such as microfilm to Library West. Leilani: Library West is very busy with school starting today and the reopening having happened in the past week.

Doug: Acquisitions is currently canceling print Blackwell periodical subscriptions because the consortium is now splitting the cost of the Blackwell Synergy online package.

Jason: Ellen Bishop at FCLA is back from vacation and as a result they will be doing some object code testing for the EBSCO EDI loading into Aleph.

Ben: Most of the moves that were in progress are now finished (ALF to Library West, old Publix site to ALF, etc.) Former Publix site will no longer be occupied after
August 31.

Cathy: Item sorting corrections are continuing at Marston. 866 conversions in holdings continuing as well.


Budget news from Michele: HSCL is worse shape than us since they did not get the same funding “rescue” that we received. HSCL was only given $1,122,000 for electronic continuations. They need to find $350,000 to 400,000 in cancellations to offset. They looked at cutting mostly print cancellations – a project they just finished - and are projecting cuts to their e-resources in the next year.

We have a budget of $8,177,673 for 2006/2007 FY. This including everything (money from Provost & Division of Sponsored Research (DSR).
Electronic resources = $3,765,000
All continuations combined (print / electronic) = $6,400,000
Monographs = $1,489,000


Collection managers are being asked to have their cancellation requests in by August 31. Questions and requests should be sent to Doug Kiker.

Jack Waters is currently putting budgets for each fund into Aleph. Collection Managers should see their amounts soon if they don’t already.
Rich: Endeca Update – FCLA is working toward having a prototype ready soon (maybe by Oct. 1). This will be for the state consortium members to look at and react to. Meanwhile check out the NCSU site which it will be initially modeled on.

Rich: Metalib Update – Activity has been in trying to populate the subjects (databases by subjects). The beta version is available to the public under the name “Research Gateway”. It should be in beta through the Fall semester at least.

Rich: Verde Update – FCLA has developed a schedule to roll out Verde. September and October will be devoted to training and planning with Ex-Libris. There is a Nov. 1 goal for launching it. However, Verde is not a public product so the goal is aimed more at having the system populated by then.


Michele brought up the topic of role changes in Acquisitions and Licensing Department. Efforts have been and are continuing to move heavily toward electronic resources. She believes that the Continuing Resources Policy committee should do the same with a change in emphasis to highlight electronic resources. Areas of particular interest will be:

• Archiving
• Digitizing
• State / consortium agreements in the works
• To improve communications between Smathers, the Branches, Law, and Health, as well as UF and SUL consortia, regarding package deals and license agreements.
• To monitor electronic resources expenditures and the materials budgets.
• To review and incorporate usage statistics of the electronic resources.


Michele will be the UF representative on the consortium subcommittee for electronic resources. John Ingram will be involved, because of his involvement as the Director of UF Collections and his current position as the Chair of the State Collection Planning Committee.


Cathy mentioned her role in a forthcoming statewide archiving group. She will report on their activities and progress at future meetings. This group has been charged (view charge here) as a committee to review and report on the issue of archiving electronic journals, an important issue for collections without corresponding print serials.


Naomi mentioned a forthcoming group of CAGER (Cataloging and Access Guidelines for Electronic Resources) / DIDAC (Digital Data Acquisition and Control) that will be meeting to discuss various aspects of cataloging and digitization involving electronic resources.



Michele would like to bring in some new members to the committee:
1. Sara Russell Gonzalez
2. Haiyun Cao
3. Peter McKay

This is to bring in newer perspective, expertise, and input to the group. With additions and changes a revised charge and name may result. We will discuss further in the coming months’ meetings.

Rich: Mentioned that he anticipated that we will need to keep our Serials Solutions and SFX “mix” for another year at least. Verde and Aleph version 18 will affect decisions in the next year. Maintaining two knowledgebases for both Serials Solutions and SFX together is burdensome and we should look other options, strategies, products, etc. to accomplish the same goals.

The next meeting will be held on Wednesday Oct. 25th at 2:00 PM in the Library East conference room

Continuing Resources Policy Meeting
Minutes from February 22, 2006 Meeting
Library East Conference Room, 2:00pm

Present
Rich Bennett, Jean Bostwick, Pam Cenzer, Michele Crump, Jason Fleming, Martha Hruska, Doug Kiker, Cathy Mook-Martyniak, Jan Swanbeck, Naomi Young

Announcements
Michele announced that the Serials Unit will be posting jobs for the unit Archivist and Senior Library Technical Assistant. Naomi announced that the reclassification of Dewey classified West current periodicals is underway. Jason is working on producing a report that will identify the Dewey titles remaining in the collection that require LC call numbers. From this discussion, the question about reclassifying the newspaper microfilms before returning them to Library West emerged. Cathy will investigate if the many microfilms containing more than one newspaper title have been split into separate microfilm reels. Cathy reported that Education and Journalism collections have completed running the item macro to fix holdings. Latin American collection is 70% complete and Music is almost complete. Work continues on the Marston Science and West collections.

Metalib update
Rich reported that the MetaLib database continues to grow through the efforts of LeiLani Freund and Tom Minton. The MetaLib Pilot Implementation Group headed by Marilyn Ochoa will be starting focus groups and user surveys next week. The input gathered from this pilot should help with the planning for the soft launch of MetaLib during the summer. Once MetaLib is in place and functioning well, the Database Locator will disappear, probably in the fall.

ERM update

Michele Newberry has negotiated Verde pricing proposal for the SUL. The pricing for the first tier schools (FIU, FSU, UCF, UF, and USF) and the consortium benefits plus the Aleph interaction features to come, make Verde the practical Electronic Resources Management (ERM) system to purchase for managing UF’s electronic resources. Implementation of the database may take place as soon as this summer. The committee will have to revisit the specifications for the Ex Libris’ Marcit serials record service sometime in the fall in anticipation of canceling the Serials Solution record service in favor of Marcit.

Analyzing electronic monograph series
The group discussed providing individual bibliographic records for titles appearing in monographic series that are now electronic resources. Currently bibliographic records are supplied for titles that are published in print form and electronic format; links are added to the print record. If the monograph series is only collected in its electronic format, then should the individual titles be analyzed and made available through bibliographic records containing the URL for the title. Rich will see if Serials Solution supplies records for analyzed titles in monographic series. Michele will check with EBSCO about the possibility of receiving bibliographic records from Springer for electronic versions.

Present

Rich Bennett, Pam Cenzer, Robena Cornwell, Michele Crump, Jason Fleming, Leilani Freund, Cathleen Mook-Martyniak, Robert Singerman, Jan Swanbeck, Martha Hruska

Announcements

• A merger between Heckman Library bindery ( former binder for Smathers) and ICI ( owner of the current Smathers binder, Southeast) was announced recently. No significant changes should be noticed here at UF but keeping a slightly closer eye of the quality of the product for the next few months would be in order.
• Three OPS students have been hired (One for 20 hours a week in Preservation and 2 at 10 hours a week at MSL) using Preservation funds to correct sorting problems in items records associated with titles held by those 2 locations. After completion of the active periodical titles, inactive periodical titles will be targeted next. Item records for the smaller libraries will also be 'fixed' by OPS staff funded and directed out of Preservation.
• A small ad hoc task force charged with clarifying the procedures for Lost and Missing items was charged back in October. It progresses well and will make a fuller report at the upcoming Joint Aleph TS/PS/CM meeting.

Reports from ALA

Cornell predicted that ERMs will replace Catalogs in the future. Yale is going to go with Verde and OhioLink and Cornell have decided to use the III product.
UPitt is using a product called Zoom that is powered by WebFeat. It gives the user a one box portal to type in a keyword search and then the patrons have the option to use one of several databases or GoogleScholar.
Here is a link to their Digital Library Home Page http://www.library.pitt.edu/articles/digital.html.
ExLibris announced a new product that they hope will be available by the end of this year. That product is called Primo and it offers many of the same functionalities as MetaLib but it also FRBR-izes records. This program will use SFX, Metalib, and the catalog as its knowledge base.
It doesn't look like anything we have in pdf format will be able to load into Verde. Prior to loading we should look through our records and ensure that they conform to standards. See Appendix D of the DLF ERMI.
A couple of staff members attended the Webfeat (Federated search engine software) demo and report that there is an ability to customise is well developed and it doesn't appear to be that much different than Metalib. Rich saw a new version of the AquaBrowser being demonstrated as well.

Resource Navigation Group

Leilani reported that a new task force has been created to begin assessing user's responses to the Metalib product. Marilyn Ochoa will be heading this group. The plan on implementing user evalutions this semester and maybe bringing up Metalib in the Summer. This will give Tom, Rich and Leilani the time to focus on the technical aspects of Metalib. UNF is using Central Search instead of Metalib. Central Search is engineered by Serials Solutions.

Metadata Summit

The next meeting will be held on February 23rd, 2006 at 2:00 PM in the Library East conference room

 

Announcements

* Interview scheduled for Library Technology Support Librarian on Nov. 7th. Presentation will be given at 10:15 AM in MSL 308 on "How technology can be exploited to assess how well library operations and services meet the expectations of the patrons".
* FCLA is testing their new problem reporting system. If you have a problem to report submit it to Rich, Michele, or Betsy and they will enter it into the system.
* Gerald has done the second month's worth of full serials solutions record loading.
* Metalib meeting for tomorrow with the super-testers to discuss some of the problems that have been discovered. A complete problem summary will be compiled and submitted..


Revisit policy for concerning access to electronic resources with user/password log-ins:Doug, Rich

Update on the URL removal from print journal titles – Naomi

Access level record discussion --Naomi

Macro Update -- Jason

EDI invoicing - Michele

Budget

Missing Issues in Holdings

Kluwer * Dim Archive

Verde