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Acquisitions and Licensing | Electronic Resources | Database Maintenance | Serials | Monographs | Paying | Technical Support

Electronic Resources Order Procedures

Collection Management
  1. Fill out New Electronic Resource Request Form.
  2. Verify licensing agreement information. If one is required for your purchase then attach it to the Request Form. If one is not required then attach proof from the publisher.
  3. Send completed Form and license information to the office of the DCM.
  4. Once the DCM has approved and signed the form, it will be forwarded to Acquisitions.

Acquisitions
  1. Once the approved form has been forwarded from the office of the DCM, Acquisitions ordering staff enters the order in Aleph and places the order with the supplier.
  2. Key information concerning the license agreement will be documented on the order record in a library note field. example: Return superseded CD-ROM disks to publisher/vendor
  3. License information is entered into the license agreement database.
  4. Acquisitions staff will keep a copy of the signed license agreement on file in the Serials Unit.
  5. Acquisitions will send notification to the Collection Manager when the resource has been acquired and is being sent to Cataloging.
  6. Licensing agreements will be reviewed and approved with every subscription renewal. Acquisitions staff will send license agreement renewals to DCM for negotiation and signature approval, when necessary.

Cataloging
  1. All electronic resources will be cataloged following Serials Unit, Central Bibliographic Services Section, and Contributed Cataloging Section guidelines.
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