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PAYING UNIT
STATISTICAL HIGHLIGHTS |
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The charts that follow
graphically depict the highs, the lows and the changing nature of the work of
the Paying Unit over time. The first section
deals with graphic analysis of Paying Unit activity across fiscal years,
starting with fiscal 1991 (year ended 6/30/91) and continuing
through fiscal 2007, the most recent complete year. |
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The second section is
a graphic analysis of fiscal 2007 Paying Unit activity compared to unit
standards and averages. |
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The explanatory text
refers to the chart below it. |
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SECTION 1 - FISCAL
YEARS COMPARED |
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BATCH PROCESSING
FREQUENCY |
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This chart indicates that Paying Unit processes
anywhere from 60 to 120 batches of invoices per month. It also shows that Paying
Unit processed at least 80 invoice batches 157 out of
204 months, or 77% of the time. |
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MONTHLY INVOICE
PROCESSING |
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This chart
shows the Paying Unit can be expected to process between 600 and 800 invoices
per month. It also shows
that Paying Unit processed at least 600 invoices 164 out of 204
months, or 80% of the time. |
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AVERAGE BATCH SIZE |
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This chart reveals the changing
characteristics of the invoice batching process over time. Note invoice count
per batch has increased 63% since fiscal 03/04. |
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MONTHLY BATCH
PROCESSING COMPARED |
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Although this graph indicates a decline
in batches processed per month since fiscal 04/05, that
is due in large measure to processing larger individual batches than in the
past. See the previous graph. |
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AVERAGE INVOICE COUNT
- ANNUAL COMPARISON |
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Since fiscal 1996 the trend has been
negative (with notable exceptions in fiscal 01, 02, and 03 due to “one-time”
additional allocations from the state) in spite of the increasing size of the library materials budget. This is due
largely to the cost effectiveness of investments in serials prepayments and
consolidation of many titles into large “package deals” with some of our vendors. Such arrangements
typically are incentivized with discounts and/or reduced service charges. |
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THE BIG PROCESSINGING MONTHS |
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Here we see
that Paying Unit processes the most invoices in January and May, and fewest
in July and June. |
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THE BIG BATCH MONTHS |
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This chart tries to answer the
question, "When do the largest batches occur, measured by average
size?" For the fiscal years 1991 through 2007,
the Paying Unit processed the largest batches in the months of August,
December and January. |
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SECTION 2. FISCAL YEAR
ACTIVITY |
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MONTHLY INVOICES
PROCESSED-ACTUAL VS MONTH'S AVERAGE |
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This
chart compares a month's invoice processing to the 17-year average for the
same month. |
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AVERAGE BATCH SIZE
COMPARED |
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Here, the average number
of invoices per batch each month of fiscal 2007 is compared to the 17-year
average batch size for the same month. |
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MONTHLY BATCH
PROCESSING COMPARED |
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This chart shows actual batch output for
each month of fiscal 2007 contrasted with 17-year average for that month. |
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THE PRODUCTION PICTURE
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These graphs show how
processing activity looks as the fiscal year progresses and in terms unit standards.
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Copyright (c) 2000 University of Florida George
A. Smathers Libraries |