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PAYING UNIT
STATISTICAL HIGHLIGHTS |
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The charts that follow
graphically depict the highs, the lows and the changing nature of the work of
the Paying Unit over time. The first section deals
with graphic analysis of Paying Unit activity across fiscal years, starting
with fiscal 1991 (year ended 6/30/91) and continuing
through fiscal 2008, the most recent complete year. |
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The second section is
a graphic analysis of fiscal 2008 Paying Unit activity compared to unit
standards and averages. |
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The explanatory text
refers to the chart below it. |
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SECTION 1 - FISCAL
YEARS COMPARED |
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BATCH PROCESSING
FREQUENCY |
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This chart indicates that Paying Unit
processes anywhere from 60 to 110 batches of invoices per month. It also
shows that Paying Unit processed at least 60 invoice batches 189 out of 216
months, or 89% of the time. |
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MONTHLY INVOICE
PROCESSING |
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This chart
shows the Paying Unit can be expected to process between 550 and 850 invoices
per month. It also shows
that Paying Unit processed at least 550 invoices 170 out of 216
months, or 79% of the time. |
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AVERAGE BATCH SIZE |
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This chart reveals the changing invoice
batch sice over time. |
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MONTHLY BATCH
PROCESSING COMPARED |
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Paying Unit is processing somewhat
larger batches than in the recent past. Flat library materials budgets the
last 5 years are reflected in the relatively level distribution since fiscal
0405. |
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AVERAGE INVOICE COUNT
- ANNUAL COMPARISON |
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Since fiscal 1996 the trend has been
negative (with notable exceptions in fiscal 01, 02, and 03 due to “one-time”
additional allocations from the state) in spite of the increasing size of the library materials budget. This is
due largely to the cost effectiveness of investments in serials prepayments
and consolidation of many titles into large “package deals” with some of our vendors. Such arrangements
typically are incentivized with discounts and/or reduced service charges. |
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THE BIG PROCESSINGING
MONTHS |
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Here we see
that Paying Unit processes the most invoices in January and May, and fewest
in July and June. |
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THE BIG BATCH MONTHS |
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This chart tries to answer the
question, "When do the largest batches occur, measured by average
size?" For the fiscal years 1991 through 2008,
the Paying Unit processed the largest batches in the months of August,
December and January. |
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SECTION 2. FISCAL YEAR
ACTIVITY |
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MONTHLY INVOICES
PROCESSED-ACTUAL VS MONTH'S AVERAGE |
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This
chart compares a month's invoice processing to the 18-year average for the
same month. |
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AVERAGE BATCH SIZE
COMPARED |
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Here, the average
number of invoices per batch each month of fiscal 2008 is compared to the 18-year
average batch size for the same month. |
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MONTHLY BATCH PROCESSING
COMPARED |
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This chart shows actual batch output
for each month of fiscal 2008 contrasted with 18-year average for that month. |
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THE PRODUCTION PICTURE
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These graphs show how processing
activity looks as the fiscal year progresses and in terms unit standards.
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Copyright (c) 2000 University of Florida George
A. Smathers Libraries |