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September 27, 2002
To: All Staff
From: Your 2002 Silent Auction Team
Subject: UF Libraries Silent Auction
2001 UF Community Campaign
September 25 through October 14
Hi Everyone. We are very excited about the 2002 Silent Auction to supplement
the UF Libraries Contribution to the UF Community Campaign that runs from
September 25 through October 11. This year's UF campaign theme is "Gators
for a Stronger Community". Many of you have been anticipating the
Silent Auction with enthusiasm, and it's time! A list of the items up
for sale with accompanying pictures will be found at http://www.uflib.ufl.edu/admin/ccc/ufcc2002/bid_list.html
as items become available.
The Silent Auction is fun! It's your chance to show off your creativity,
your craft and collecting interests. You may donate tickets to events,
new books, handmade items, vouchers for services, and/or food items. (Services,
such as, restoring old family pictures, and food items, such as, a gourmet
lunch, need to be represented by a picture, pamphlet, or some kind of
prop, and suggest the availability or delivery dates for the auction display.)
Donate to a good cause, and have a good time. Please donate!
Important Dates:
Registration:
1. Register your donation on an electronic form at http://www.uflib.ufl.edu/admin/ccc/ufcc2002/register.html.
2. Deadline to register is Monday, October 7 at 5p.m.
3. Deadline to deliver your donations is Monday, October 7, 5p.m. Turn
in your donation now. The sooner you turn in the donation, the sooner
it can be photographed and up on the Web Page. Deliver your donations
to Special Collections Service Desk, Second Floor, Smathers Library. (MSL
folks will give items to Monica Aiton.)
Bids:
1. Bid on items using this address: silentbid@mail.uflib.ufl.edu
until October 9 at 4:45 p.m.
2. Be sure that your bids are using the "minimum bid increment"
(see below) established for each item.
3. Deadline for Email bids is October 9 at 4:45 p.m.
1. Look at items at this Web address http://www.uflib.ufl.edu/admin/ccc/ufcc2002/bid_list.html
when it becomes available.
2. See items in person and update your bids on October 10, Smathers Library
Conference Room, 8:30 a.m. - 12:00 noon.
The Day of the Auction:
The Big Day will arrive on October 10, 2002. The items will be on display
in the Smathers Library Conference Room from 8:30 a.m. You may bid in
person on bid forms by each item from 8:30a.m. to 12:00 noon. Bids will
not be accepted after 12 noon.
The Libraries' annual Sweet and Savory Event will take place later that
day at 2 p.m. in the 3rd floor lobby of Smathers Library, and the announcements
of the winning bids for each auction item will then and there be announced.
THE GUIDELINES FOR A SILENT AUCTION ("How does it work?")
· Fill out a Registration form.
· Assign a "value" to the donation on the Registration
Form. (Fair Market Value)
· Suggest the minimum opening bid. Or leave blank on form, and
we will suggest the opening bid.
· Take the object or service description/prop, to the Special Collections
Service Desk, 2nd Floor Library East
Minimum Bid and Minimum Bid Increment
· The minimum bid and increments are tied to the value of the
item, and will be set by the donor or the coordinators.
· Every item will have a "Minimum Bid Increment". Every
bid must go up by this amount or be discounted.
· If anyone has a question, please ask us.
Email Bids
· Email your bids to: silentbid@mail.uflib.ufl.edu.
· Check the UF
Libraries' UFCC Web Pages to see items and to check on the last high
bid. New highest Bids will post at 10 a.m. and 2 p.m. Remember that bids
will be flying in, so you may be outbid before you see your bid posted.
We are blessed with a generous and talented staff at the UF Libraries!
Donate a collectible, a piece of art, craft art, or new book, sports memorabilia,
or event tickets or vouchers for services. Here's your chance to let us
know about your favorite collectibles, your artistic or crafty talents.
We need donations of all shapes, sizes and value. If you have any questions,
please contact Jody Hewitt
jodyb@mail.uflib.ufl.edu or Monica
Aiton monaito@mail.uflib.ufl.edu.
Let's have fun and raise money for a good cause!!!
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