Development Committee Meeting
Saturday, May 6, 2006
Angus Room, Banff
Chair: Heidi Hass
Heather Ball, Tom Caswell, Sarah Falls, Heidi Hass, Louise
Kulp, Amy Lucker (guest), Angelica Moyes, Tony White
The meeting began with the introduction of committee members
and guest, Amy Lucker, Head of Technical Services and Slides and Digital
Imaging, Fine Arts Library, Harvard College Library. Amy and Eileen Fry chair the Summer Educational
Institute (SEI) long-range planning committee.
Amy reported they are exploring accreditation through library schools
and are discussing the mission of SEI beyond the digital transition.
sub-committee report – Angelica Moyes
has started with the Visual Resources Division (VRD) of ARLIS.
in Banff Angel will meet with Hemalata Iyer, Associate Professor,
SUNY/Albany. Hemalata is presenting
a poster session on an IMLS grant-funded research project for “determining
professional competencies and guidelines for graduate education in visual
Angel’s request Louise Kulp agreed to rejoin the Core Competencies
sub-committee since the majority of work can be accomplished during the
summer months and won’t interfere with an anticipated hectic start of the
2006-2007 academic year.
explained that case studies and outreach need to be added to the
report. “Outreach” means to library
schools; Sarah Falls is working on a list of library school contacts relevant
to visual resources, and Heidi will check with the Membership Committee to
see if they have current library school contact information.
- As PDC
Executive Board Liaison, Heather Ball advised against making the document
“tool specific;” for example, don’t specify an application such as MS
Word. It was suggested that
specific tools could be listed in a supplementary document.
- It was
decided that the Core Competencies report draft be submitted to Heather by
Lucker asked that we keep her informed about the work of the PDC
Careers in Art Librarianship and Visual Resources brochure
distribution – Tom Caswell
expressed dismay that the cover is the same color as the Membership
brochure, although the difference between the two brochures becomes
slightly apparent when opened—the Careers
brochure is white type on a black ground. The Membership brochure will be
reprinted soon, and Tom will ask that it be done in a cover color that
will distinguish it from Careers.
450 to 500 brochures were printed and Tom is already getting some requests
for them. Sarah Falls suggested
sending a package of brochures to chapter presidents to use as recruitment
tools and perhaps to distribute to library schools in their regions. Tom offered to take care of this
relatively low-cost initial distribution; Heidi will write a letter to
accompany the mailings to chapter presidents.
suggested that a special funding request could be made next year to
support reprinting and additional mailing costs.
LOEX membership –
expressed a “use it or lose it” attitude toward ARLIS/NA’s membership in
LOEX, a database of instruction materials for which we pay $75.00 per
year. Sarah Falls suggested that
materials in a resource such as EDUCAUSE might be more appropriate/useful
than those in LOEX. In reviewing
the LOEX documentation, it appears that new materials are not even being
added to its collection. Louise
Kulp, who does bibliographic instruction as part of her job, will examine
the usefulness of LOEX to the ARLIS membership and write a report with
Louise will submit the report to Heidi by July 1.
Report on Assessment
Task Force – Heather Ball
Executive Board Liaison Heather hinted at the next stage in the
development of ARLIS/NA: a richer
educational program for members; certification programming (for example,
for members who cannot afford to attend annual conference); mentorship
program; organizational-structure changes.
She also mentioned an effort to get sections and divisions to
sponsor conference programs.
inquired about the status of the proposed revision to the PDC Charge which
was submitted to the Executive Board 5/1/2006. The issue has been tabled for post-conference
meeting and Heather will look into why the first proposed revision was
rejected by the Board.
Membership Task Force
report on Workshop and AskARLIS session; Year-long Pilot Program – Heidi Hass,
Membership Task Force report was published in Art Documentation last fall.
reported on ARLIS/NA Mentoring
Initiative: a Workshop for Mentors
and Mentees, held Friday, May 5, from 1-5 p.m. Three mentors, nine mentees and one
“drop-in” attended. Margaret Law,
Associate Director of the Libraries, University of Alberta, conducted the
workshop with Heidi and Tony as co-moderators. Margaret included role-playing and
breakout sessions. Heidi and Tony
will edit a videotape of the workshop, and they discussed with the
committee strategies and a timetable for distribution—DVD? streaming video?
individuals have expressed interest in mentoring next year; they would be
prospects for a similar workshop at the 2007 annual conference in
Atlanta. Heidi explained the
difficulty of getting mentors for the pilot program—she and Tony really
had to work their contact lists.
for next year: try not to have the
workshop at the very beginning of the conference; communicate to
membership/interested individuals the clear distinction between the year-long
mentoring program and the conference-only mentor/mentee matches.
was light. Heidi gave an
introduction and Tony gave highlights from the Task Force report and the
SurveyMonkey survey. Margaret Law talked
about the benefits to society of mentoring programs. There was excellent Q&A, and
Elizabeth O’Keefe served as recorder, so there will be very thorough
documentation of the session.
and Tony will run the workshop next year in Atlanta.
was suggested that a poster session next year might include an evaluation
of the pilot year and a questionnaire for facilitating mentor/mentee
workshop DVD and a support package made up of materials that Heidi and
Tony prepare for next year’s workshop may be distributed to regional
will approach the Board about the issue of a liability statement covering
Program ideas for
2007 Atlanta conference; Funding requests; New business – PDC
Falls will propose a 2007 program on writing resumes and cover letters
with the same structure that this year’s workshop—The Big Step Forward:
Building the Perfect Resume for Art/Visual Resources Library
suggested bringing in Mary Marsh(?), a human resources professional from
suggested that we think of ways to welcome new ARLIS/NA members beyond
merely giving them the Web site URL when they join; in other words,
communicate in a more personal and welcoming way. She will work with Membership and
Diversity on this issue.
- It was
mentioned that the roster of internship opportunities is still linked from
the PDC Web site. The link to the
roster should be more prominent and perhaps be hosted elsewhere.
The meeting was adjourned at 7:20 p.m.