UF Theses (paper format)

Preservation staff use a template to create records in Aleph for UF theses. Copy Cataloging staff review the Aleph records and make revisions as needed. Authorities & Metadata Quality staff extract the records from Aleph and upload them to OCLC.

USE OF TEMPLATE TO CREATE THESIS RECORD

Preservation staff input author, title, pagination, degree name (e.g., M.S.), name of major department, location for the circulating copy of the thesis, then create the bibliographic record. Authorities & Metadata Quality staff use the Aleph manage-50 service to create holdings and item records for the archives copy and the circulating copy. Copy Cataloging staff make minor changes (see Cataloging Guidelines) to the records. Authorities & Metadata Quality staff extract the records from Aleph and upload them to OCLC.

CATALOGING STAFF GUIDELINES FOR REVISING THESIS RECORD

Edit Record:

Search record by author or title
Check 245 for filing indicator, typos and any capitalization or diacritics needed (check t.p./vita/abstract for capitalization and diacritics)
Search Aleph to determine if we have other works by this author. If so, make form of name in 100 match form in Aleph. If not, make form of name in 100 match the title page on the 3-part form. (However, leave off "Jr.", "II", "III", etc. from the name in the 100.)
Check degree name in 502 and 690 (refer to Graduate Degrees)
Adviser - check for typos; otherwise do not modify **Exception: If there are only first and middle initials, make sure there is a blank space between them.**
Major dept. - check for typos. Occasionally the 3-part form will have an indication of a school, center or college. If in the 690 in the record, it should be deleted. Examples-- 3-part form: Center for Latin American Studies Record should say: Latin American Studies 3-part form: School of Music Record should say: Music 3-part form: College of Journalism and Communications Record should say: Journalism and Communications
For theses with LAC and Music circulating copies, add subject headings on 3-part form assigned by LAC/Music cataloger and change LDR position 17 to "I" (upper-case letter i)
Add month/year and initials in 599 field

Addition of Subject Headings:

Subject headings are added to selected thesis records. In the case of theses with LAC and Music circulating copies, subject headings are added to the Aleph record before the record is contributed to OCLC. In the case of some science theses, subject headings are suggested by the collection managers after the record is contributed to OCLC. Science & Social Science Cataloging staff add these subject headings to the Aleph record, but do not revise the OCLC record.

Post-cataloging work:

Count as original book on statistics sheet
Give 3-part forms to staff in Authorities & Metadata Quality Unit. After records are uploaded to OCLC, staff will give them to the Science & Social Science Cataloging Unit Head, who will determine if records will be added to AGRICOLA

UF Theses in alternate formats:

Additional format copies (photocopy, microfilm, microfiche) are added to the original record by creating an additional holdings record with a public note in the 852 $$z indicating the format added (i.e., photocopy). If no record for the new format exists in OCLC, we modify our record for contribution to OCLC, but DO NOT create another record in Aleph.

GRADUATE DEGREES (thesis/final project required or optional)

Engineer (Engr.)
Master of Accounting (M. Acc.)

Master of Advertising (M. Adv.)
Master of Architecture (M. Arch.)
Master of Arts (M.A.)
Master of Arts in Education (M.A.E.)
Master of Arts in Mass Communication (M.A.M.C.)
Master of Arts in Urban and Regional Planning (M.A.U.R.P.)
Master of Civil Engineering (M.C.E.)
Master of Engineering (M.E.)
Master of Fine Arts (M.F.A.)
Master of Health Science (M.H.S.)

Master of Historic Preservation (M.H.P.)
Master of Interior Design (M.I.D.)
Master of Landscape Architecture (M.L.A.)

Master of Music (M.M.)
Master of Science (M.S.)
Master of Science in Architectural Studies (M.S.A.S.)
Master of Science in Building Construction (M.S.B.C.)
Master of Science in Exercise and Sport Sciences (M.S.E.S.S.)
Master of Science in Health Science Education (M.S.H.S.E.)
Master of Science in Recreational Studies (M.S.R.S.)
Master of Science in Statistics (M.S. Stat.)
Doctor of Education (Ed. D.)
Doctor of Philosophy (Ph. D.)

LOCATION CODES

UFSAF GEN : Architecture and Fine Arts Library

Architecture
Art and Art History
Building Construction
Design, Construction and Planning
Historic Preservation
Interior Design
Performance Option (Art and Art History)
Urban and Regional Planning

UFSED GEN : Education Library

Counselor Education
Curriculum and Instruction
Educational Administration and Policy
Educational Leadership, Policy, and Foundations
Educational Psychology
Special Education
Teaching and Learning

UFSPE FLAH : Florida History Collection

Florida History

UFSLA LAC : Latin American Collection

Latin American Studies
Theses with Latin American focus, but only those that would otherwise go to main (not afa, educ, flah, mus or sci)

UFSWE GEN: Library West

(see also UFSLA LAC for theses with a Latin American focus)

Accounting
Advertising
Anthropology
Applied Physiology and Kinesiology
Business Administration
Classics
Communication Sciences and Disorders
Counseling Psychology
Criminology and Law
Criminology, Law, and Society
Decision and Information Sciences
Economics
English
Exercise and Sport Sciences
Finance, Insurance, and Real Estate
Geography (theses with a social or economic focus)
Germanic and Slavic Studies
Health and Human Performance
Health Education and Behavior
Health Science Education
History
Information Systems and Operations Management
Journalism and Communications
Linguistics
Management
Marketing
Mass Communication
Mass Communication Research
Philosophy
Political Science
Psychology
Public Relations
Recreation, Parks, and Tourism
Religion
Romance Languages and Literatures
Sociology
Tourism, Recreation, and Sport Management
Women's Studies

UFSMU GEN : Music Library

Music
Performance Option (Music)

UFSCI DISS : Science Library

Aerospace Engineering, Mechanics and Engineering Science
Agricultural and Biological Engineering
Agricultural Education and Communication
Agronomy
Animal Science
Animal Sciences (note: revised dept. name)
Astronomy
Biomedical Engineering
Botany
Chemical Engineering
Chemistry
Civil and Coastal Engineering
Computer and Information Science and Engineering
Dairy and Poultry Sciences
Electrical and Computer Engineering
Entomology and Nematology
Environmental Engineering Sciences
Environmental Horticulture
Family, Youth, and Community Sciences
Fisheries and Aquatic Sciences
Food and Resource Economics
Food Science and Human Nutrition
Forest Resources and Conservation
Geography (theses with a science or technical focus)
Geological Sciences
Horticultural Science
Industrial and Systems Engineering
Interdisciplinary Ecology
Materials Science and Engineering
Mathematics
Mechanical and Aerospace Engineering
Mechanical Engineering
Microbiology and Cell Science
Natural Resources and Environment
Nuclear and Radiological Engineering
Nutritional Sciences
Physics
Plant Molecular and Cellular Biology
Plant Pathology
Soil and Water Science
Statistics
Wildlife Ecology and Conservation
Zoology

Indexed: Theses: UF Theses (paper format)

UF Theses (paper format)

Prepared by: Betsy Simpson and Gerald Langford

Updated: March 18, 2010