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AlephPro

Using the "Correct Heading" Button

 

The "Correct Heading" button appears in the Cataloging module in the row of buttons on the right when a browse index is displaying.

 

 

Case 1: Heading does not have an authority record linked to it

When an authority record is not linked to a heading, you can highlight the heading, then click on "Correct Heading"

 

 

A dialog box opens showing the form(s) of the heading currently displaying in the bib records.

 

 

Make corrections to the heading in the upper box.  Remember to leave no spaces around the subfield markers (e.g., $$d)

 

 

Click on the "Correct Heading" button in the dialog box.  Look at the form in the box under "New lines."  Make sure the form appears as you want it to.

 

 

Click on "Accept."  The dialog box should close and the corrected heading should appear in the browse index.

 

 

In some cases, a heading may have added subfields in some of the records (often $$e).  For example, "Webb, Leicester Chisholm" in the screen shot above.

 

 

When you click on "Correct Heading" you can see the added subfields in the boxes under "Old lines" and "New lines."

 

 

When you make corrections in the top box, delete any extra subfields.  They will be retained in the records in which they appear.

 

 

Click on the "Correct Heading" button in the dialog box.  Look at the forms in the box under "New lines."  Make sure the forms appear as you want them to.  (Notice that the "$$eed." has been retained in the first form.)

 

 

Click on "Accept."  The dialog box should close and the corrected heading should appear in the browse index.

 

 

Case 2: Heading has an authority record linked to it; heading matches a 1xx form

If you highlight a heading in the browse index that has an authority record linked to it, the "Correct Heading" button is greyed out.

 

 

If your heading matches a 1xx form, click on the "AUT Recheck" button.  This will temporarily unlink the authority record from the heading.  The heading will be highlighted and the "Correct Heading" button will be enabled.

 

 

Click on the Correct Heading button.  (In this case, one of the bib records has an added subfield "e" ("$$ejoint author"))

 

 

Make the correction(s) in the top box and click on the "Correct Heading" button in the dialog box.  Look at the forms in the box under "New lines."  Make sure the forms appear as you want them to.  (Notice that the "$$ejoint author" has been retained in the second form.)

 

 

Click on "Accept."  The dialog box should close and the corrected heading should appear in the browse index.

 

 

Case 3: Heading has an authority record linked to it; heading matches a 4xx (cross-reference) form

Unfortunately, if you highlight a heading in the browse index that has an authority record linked to it and the heading matches a 4xx (cross-reference) form, the "AUT Recheck " button is greyed out.  So it cannot be used to enable the "Correct Heading" button.

 

 

Indexed: Using the "Correct Heading" Button

Prepared by: Gerald Langford

Updated: March 25, 2008

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