Donald Abraham Collection
Introduction
The Donald Abraham Collection comprises approximately 6,000-7,000 volumes, of which an estimated 10% are rare book material. The collection coverage is between 1830-1990, consisting of various types such as Government document, monograph, some serials and a few maps, and predominantly Portuguese language (80%) including English 10%, French 5% and German 5%. The subject area is predominantly Africana (70%), including Latin America (20%), Science (10%) and Art (>1%). There is an approximate 20% overlap with the library holdings. Peter Malanchuk made a 20-minute videotape on location, which captures the breath, depth and fine condition of the items.
To retrieve all the Donald Abraham Collection records in LUIS, do the following keyword search:
fi k=donald abraham collection
This indexes 590 and 710 fields.
Present location of collection
Eleven boxes of "rare" materials (between 400-700 items) housed on the 4th floor G&E area have been reviewed, selected and forwarded to Rare Book Collection area. The rest of the collection is housed in LAD. Beginning March 20, a few boxes per week will be delivered to an area in Library West where the Africana Collection staff will do the review and selection process.
Coordinators
Phek Su, Jeffrey Barr and Dan Reboussin.
Staff involved
Collection Managers, Special Collections and Resource Services staff (CBS & CC Sections)
Project timeline
March 15, 2003 -
Review and selection process
Africana Collection staff and student review and select the collection for addition to the library holdings. Insert the Preview/Selection slip in each item. Forward materials selected as part of the Rare Book Collection to the Curator of Rare Books. Forward items selected as part of the Africana Collection to the Central Bibliographic Services Section for handling by the Copy Cataloging Unit staff and students.
Cataloging guidelines
Follow established cataloging procedures. Bibliographic maintenance of the 5XX note fields will not be done whatever the ultimate fate of the copy might be (i.e., missing, withdrawn, etc.).
Material as part of the general collections
The name of the special purchase to the Africana Collection, including all receiving locations except the Rare Book Collection, should go into the 590-notes field using the exact wording from the Africana Collection Bibliographer.
- 590: :Acquired from the Donald Abraham Collection.
If there are multiple copies in LUIS, input the named collection as "A copy of this title acquired from the Donald Abraham Collection."
EXAMPLE:
- 590: :A copy of this title acquired from the Donald Abraham Collection.
Note: Bibliographic maintenance of the 590 note will not be done whatever the ultimate fate of the donated copy might be (i.e., missing, withdrawn).
Material as part of the Rare Book Collection
The name of the collection of special purchase to the Rare Book Collection should more appropriately go in a 500 |5 / 7xx |5 fields. Adding the name of the previous owner to the bibliographic record is invaluable for the history of the collection. Only items destined for the Rare Book Collection will get copy specific location information. Copy Cataloging student assistant creates level 5 bibliographic record for each item using a specially designed template.
- 500: :Rare Book Collection copy from the Donald Abraham Collection. |5 FU
- 700:1 :Abraham, Donald, |e former owner. |5 FU
- 710:2 :Donald Abraham Collection. |5 FU
Local Authority Record
Create local authority only for material destined for Rare Book Collection. Create local authority for the named collection with cross-reference to the name of the former owner.
End-Processing
Follow appropriate end-processing procedures. All books destined for the Rare Book Collection should go directly to Rare Book Curator without processing.
Indexed:
Donald Abraham Collection
Donald Abraham Collection
Prepared by: Phek Su and Tatiana Barr
Last updated: July 30, 2003
