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HOLDINGS and ITEMS--CATALOGING ITEM ON RECORD OTHER THAN THE ONE IT WAS ORDERED ON-RELINKING HOLDINGS RECORDS

Scenario: An added copy of a book is ordered and received on Record A. There is a HOL record for the added copy with an "IN PROCESS" note in the 852 $z and there is no Item record linked to the Holding record.

Cataloger discovers that this copy is by another publisher and decides that a new record has to be brought in. The cataloger imports the new record (B) and must now relink the matching HOL record from record A to record B.

Important: If an Item record is linked to the HOL record, ask a supervisor to relink both the HOL and Item records

To Relink a HOL record from Record A to Record B:

Import the new record.

If there is no 001 field with the system no. on the newly imported record, Save the record to the server and local drive. The 001 field should then appear.

Copy system no. from 001 field only, to avoid errors.

You now have the system no. of the BIB record (Record B) to which you want to relink the HOL record from the original record (Record A)

Display the original record (Record A). Open HOL record:

(In example above, HOL record for "added copy" should not be linked to Bib with sys. no. 000000343 (LKR field, subfield b))

Edit LKR field by deleting existing System No. and pasting in the one from Record B (the record to which you want it linked).

Save changes on server and local drive.

(In example below, HOL record for "added copy" has been relinked to Record B, with sys. no. 000123387 (in LKR field))

Then Suppress the BIB record of Record A-see instructions below, and add a 599 note "Record suppressed, see record no. [add the System No. of the actual record you are using for cataloging], [initials, date]," and notify supervisor.

Indexed: Holdings and Items-Cataloging Item on Record other than the One It Was Ordered on-Relinking Holdings Records
                Holdings and Items-Cataloging Item on Record other than the One It Was Ordered on-Relinking Holdings Records
                Holdings and Items-Relinking Holdings Records
                Holdings and Items-Relinking Holdings Records


Prepared by: Tatiana Barr, Gerald Langford
Last revised: September 14, 2004

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