HOLDINGS and ITEMS--STAND-ALONE CDS
Scenario: Monographic title arrives in the form of 2 stand-alone CDs. Catalog and process following CD
Cataloging Guidelines: Monographs in CATPRO
These guidelines are chiefly for HOL and ITEM records. For complete processing, see the CD guideline above. It is being updated to reflect ALEPH practice.
1. Catalog BIB record.
2. For titles going to Library West, Library West Reference or MSL, add a TKR (FU) cdm-2 to your BIB record
3. Create volume holdings if needed. Since CD-ROMS often have some enumeration assigned them or are meant to be used in a certain order, you will work with them as you would a book set, and use or assign a caption and numbering. In this case, you would add holdings. If they come in a single case, like sound recordings, do not add volume holdings. Note only the no. of pieces in CIRC note area on Tab 2, e.g. 2 disks or 2 CD-ROMs, 2 CDs, etc.
4. Create separate ITEM records for each jewel case.
Holding Record for a monographic title consisting of 2 stand-alone CD-ROMS
If the 2 CD-ROMs are in one jewel case:
Create Item Record and link to HOL Record
In Enum.Level.1 field, put enumeration (in this case, "1-2")
In Description Field in Tab 1: CD-ROM 1-2
Add "2 CD-ROMs" (pieces information) to CIRC note in Tab 2.
If the 2 CD-ROMs are in two jewel cases:
Create 1st Item Record and link to HOL Record
In Enum.Level.1 field, put enumeration (in this case, "1")
In Description Field in Tab 1: CD-ROM 1
Create 2nd Item Record and link to HOL Record
In Enum.Level.1 field, put enumeration (in this case, "2")
In Description Field in Tab 1: CD-ROM 2
Item List of Record for title of 2 CD-ROMS (in 2 jewel cases):
See illustration of WebOPAC display of 2 CD-ROMs (in 2 jewel cases)
Indexed: Holdings and Items-Stand-alone CDs
Holdings and Items-Stand-alone CDs
Prepared by: Tatiana Barr, Gerald Langford
Last revised: September 14, 2004