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AlephPro


HOLDINGS and ITEMS--STAND-ALONE CDS

Scenario: Monographic title arrives in the form of 2 stand-alone CDs. Catalog and process following CD

Cataloging Guidelines: Monographs in CATPRO

http://web.uflib.ufl.edu/rs/catpro/CDguideline.htm

These guidelines are chiefly for HOL and ITEM records. For complete processing, see the CD guideline above. It is being updated to reflect ALEPH practice.

CATALOGER'S ACTIONS:

1. Catalog BIB record.

2. For titles going to Library West, Library West Reference or MSL, add a TKR (FU) cdm-2 to your BIB record

3. Create volume holdings if needed. Since CD-ROMS often have some enumeration assigned them or are meant to be used in a certain order, you will work with them as you would a book set, and use or assign a caption and numbering. In this case, you would add holdings. If they come in a single case, like sound recordings, do not add volume holdings. Note only the no. of pieces in CIRC note area on Tab 2, e.g. 2 disks or 2 CD-ROMs, 2 CDs, etc.

4. Create separate ITEM records for each jewel case.


Holding Record for a monographic title consisting of 2 stand-alone CD-ROMS

If the 2 CD-ROMs are in one jewel case:

Create Item Record and link to HOL Record

In Enum.Level.1 field, put enumeration (in this case, "1-2")

In Description Field in Tab 1: CD-ROM 1-2

Add "2 CD-ROMs" (pieces information) to CIRC note in Tab 2.


If the 2 CD-ROMs are in two jewel cases:

Create 1st Item Record and link to HOL Record

In Enum.Level.1 field, put enumeration (in this case, "1")

In Description Field in Tab 1: CD-ROM 1

Create 2nd Item Record and link to HOL Record

In Enum.Level.1 field, put enumeration (in this case, "2")

In Description Field in Tab 1: CD-ROM 2


Item List of Record for title of 2 CD-ROMS (in 2 jewel cases):

See illustration of WebOPAC display of 2 CD-ROMs (in 2 jewel cases)

Indexed: Holdings and Items-Stand-alone CDs
                Holdings and Items-Stand-alone CDs


Prepared by: Tatiana Barr, Gerald Langford
Last revised: September 14, 2004

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