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Cataloging Priorities

The following cataloging priorities, established in keeping with the library's strategic direction, are designed to provide optimal service to the user community in a rapidly changing environment. The growing reliance on online information resources, for example, has had and will continue to have a significant impact on library collections and users. As a result, providing good access to electronic resources has become an increasingly important cataloging priority. The purpose of this document is to outline the primary areas of emphasis for cataloging activities and to assist catalogers with setting goals and objectives.

Cataloging workflow is designed to minimize the creation of backlogs. To that end, productivity is continually analyzed and staffing and workflow adjusted in order to address user needs more effectively. Considerable effort is extended to develop automated processes to expedite bibliographic record revision and creation and improve throughput. The preferred option is to purchase catalog records for electronic packages, microform sets, and selected foreign language materials when possible.

The level of bibliographic description employed per item varies depending on a number of factors such as the availability and extent of existing copy, throughput considerations, commitment to state and national cooperative programs, and grant requirements. In general, description can be expected to include authoritative headings, classification, series treatment, and subject analysis in keeping with nationally accepted standards.

The following types of material are considered top cataloging priorities. Other material is cataloged as expeditiously as possible given the resources and staffing available.

  • Rush items
  • Reference works
  • Electronic resources (e.g., serials, databases, Web sites, locally digitized items, e-books)
  • UF scholarship collected by the library, notably theses and dissertations
  • Material to support grants, courses, and other priority time-limited projects
  • Purchased analytic sets (e.g., microform)
  • Special and Area Studies, particularly Caribbeana, and Florida related collections in that they represent a core focus within the library and contain unique material of international importance.

The material below will not routinely be accepted for cataloging although selectors may request cataloging in particular cases:

  • Pre-prints
  • Off-prints
  • Reprints of journal articles in cases where UF owns the journal title
  • Course syllabi


Indexed: Cataloging Priorities

Prepared by: Betsy Simpson
Revised: February 9, 2004


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