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**Under Revision**

Original Cataloging Guideline for Videos

Key Rules | Checklist | Abbreviations | Holdings Screen | Examples

The following procedure provides an overview of key rules associated with cataloging videos and a checklist for catalogers to review before submitting an original record to OCLC. When creating original cataloging for feature films, please use this guide in conjunction with Feature Film Videos and DVDs with Copy, which, among other things, provides instructions for including local access points, and K-Level Cataloging Guideline for Videos.

AACR2 Chapter 7 Motion Pictures and Videorecordings and the corresponding LCRIs cover the rules for cataloging videos.  Two other resources located in the Cataloging Reference Area Collection provide guidance and examples: Cataloging Motion Pictures and Videorecordings, by Nancy B. Olsen, Lake Crystal, Minn.: Soldier Creek Press, 1991; Cataloging of Audiovisual Materials and Other Special Materials: A Manual Based on AACR2, by Nancy B. Olsen, 4th ed., Dekalb, Ill.: Minnesota Scholarly Press, 1998.   Some examples below come from Cataloging of Audiovisual Materials and Other Special Materials, a resource that contains many helpful complete bibliographic records.

Archival Moving Image Materials: A Cataloging Manual is designed for use with materials held by film and television archives.  Olsen recommends it as a good source for commentaries on the application of the rules.  AMIM is accessible through Cataloger's Desktop.

The Core Bibliographic Record for Moving Image Materials outlines the requirements for cataloging videos and dvds according to BIBCO's core standard.

To catalog locally made videorecordings, refer to Section 3.7 in OCLC's Bibliographic Formats and Standards, 2nd ed.

Key Rules

Chief Source

The chief source of information for motion pictures and videorecordings is (in this order of preference): the item itself (e.g., the title frames), its container (and container label) if the container is an integral part of the piece (e.g., a cassette).   If the information is not available from the chief source, take it from the following sources (in this order of preference): accompanying textual material (e.g., scripts, shot lists, publicity material), container (if not an integral part of the piece), other sources [AACR2 7.0B1]

Statement of Responsibility

Transcribe statements of responsibility relating to those persons or bodies credited in the chief source of information with a major role in creating a film (e.g., producer, director, animator) as instructed in 1.1F. Give all other statements of responsibility (including those relating to performance) in notes. [AACR2 7.1F1] ... generally give the names in the statement of responsibility when the person or body has some degree of overall responsibility; use the note area for others who are responsible for only one segment or one aspect of the work. Be liberal about making exceptions to the general policy when the person's or body's responsibility is important in relation to the content of the work, ...  (normally, LC gives producers, directors, and writers in the statement of responsibility) [LCRI 7.1F1]

Publication area

Give the name of the publisher, etc., and optionally the name of the distributor, releasing agency, etc., as instructed in 1.4D. [7.4C1]  Give the date of publication, distribution, release, etc., of a published item as instructed in 1.4F. [7.4F1]  Optionally, give a date of original production differing from the date of publication, distribution, etc., of a published item in the note area (see 7.7B9). [7.4F2]


Make notes as set out in the following subrules and in the order given there. However, give a particular note first when it has been decided that note is of primary importance. [7.7B]

One of the most difficult aspects of video cataloging involves knowing what notes to include and how to arrange them on the record.  The following list includes the notes in the order given in AACR2 and some examples.  Refer to the rules and other resources for more information.

**a 538 note describing the videorecording system may be given
as the first note; see #9 below for more information**

1) nature or form
    500    Documentary.

2) language
    546    Closed-captioned (If you have a closed-caption note, add a 650 Video recordings for the hearing impaired).

3) source of title proper
    500    Title from container.

4) variations in title
    246, 500 (usually don't need 500 note - AACR2 21.2 gives guidance)

5) parallel titles and other title information
    246, 500 (usually don't need 500 note - AACR2 21.2 gives guidance)

6) statements of responsibility: cast, credits (other than cast)
    511:1 :    Narrator, Aubrey Williams ; interviewees, Abdul Hussein, Mike Jensen.
    511:1 :    Judy Garland, James Mason, Jack Carson, Charles Bickford
    511:1 :    Told and sung by Jimmy Durante ; Billy DeWolfe as the Magician.
    508    Producer, Prita Chathoth ; executive producer, Peter Knight.
    508    Workshop director, Ward Thayer ; project director, Richard Ugland.

    [See LCRI 7.7B6 for more information]

7) edition and history
    500    Originally produced in 1996.
    500    Produced for television in 1969.
    500    Revised version of the filmstrip issued in 1967 under the same title.
    500    Adapted from a story by Don Rice and a screenplay by William Jones.

    518 is used to capture time and place (i.e., the date/time and/or place of recording, filming, execution, broadcast, or in the case of a naturally occurring object, of finding)
    518    Recorded on August 9, 1973.
    518    Filmed on location in Turkey.

8) publication, distribution, etc. and date (not included in 260 and considered
    important - original production date if different from 260 date, original country of
    500    A foreign film (Yugoslavia)

9) physical description (sound characteristics, length of film or tape, colour, form of
    print, film base, videorecording system, generation of copy, special projection
    requirements, videodiscs: duration and number of frames, other); the
    videorecording system (e.g., VHS) may be given as the first note; VHS did not exist
    until 1977
    500    Technicolor.
    538    VHS.
    538    VHS hi-fi, Dolby stereo.
    538    Beta.

10) accompanying material
    500    Program guide includes glossary.

11) series (500)
    500    Originally issued in the series: Disney Classics

12) dissertations (502)

13) audience
    521:8 :    MPAA rating: R.

14) other formats (530)

15) summary (520)

16) contents (505)

17) numbers (other than those recorded in 02X fields)
    500    "RGA 42-95."

18) copy being described, library's holdings, and restrictions on use
    506    Licensed for individual viewing only.
    590    To be used by medical students only.

19) "with" notes (501)


Fixed Field

    (to change format to f,  type "fmt <luis #> f" and enter twice - e.g., LTUF fmt abc1234 f)
Include publication date and original release/production date if different
GOVT code mandatory if applicable (University of Florida=s)
TIME matches 300 field info?
007 present?
    (to add the 007, place cursor under last MARC tag on screen, type 007v, and enter twice)


|h <videorecording> (all lowercase and followed by a period if at the end of 245)
Verify access points
Are 7XX added entries justified in body of record?
Verify source in 655 |2 for genre terms


black and white        b&w
color                         col.
minute,minutes          min.
silent                          si.
sound                        sd.
stereophonic              stereo.

Holdings Screen
Barcode the video and create an item record for it.
Write the call number on the cassette.

Location Codes
Library West: main,vid
Architecture and Fine Arts Library: afa,vid
Science Library: sci,vid
Latin American Collection: lac (LAC adds sublocation code)
Education Library: educ (Education adds sublocation code)


Place the video in the metal closet in the Processing area.


For more examples, see Cataloging of Audiovisual Materials and Other Special Materials: A Manual Based on AACR2, by Nancy B. Olsen, 4th ed., Dekalb, Ill.: Minnesota Scholarly Press, 1998, located in the Cataloging Reference Area Collection.

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Feature Film Videos: Full Level

Video Cataloging Guideline: Full Level

Prepared by: Betsy Simpson
Last updated: June 9, 2003


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