Original Cataloging Guideline for Videos
The following procedure provides an overview of key rules associated with cataloging videos and a checklist for catalogers to review before submitting an original record to OCLC. When creating original cataloging for feature films, please use this guide in conjunction with Feature Film Videos and DVDs with Copy, which, among other things, provides instructions for including local access points, and K-Level Cataloging Guideline for Videos.
AACR2 Chapter 7 Motion Pictures and Videorecordings and the corresponding LCRIs cover the rules for cataloging videos. Two other resources located in the Cataloging Reference Area Collection provide guidance and examples: Cataloging Motion Pictures and Videorecordings, by Nancy B. Olsen, Lake Crystal, Minn.: Soldier Creek Press, 1991; Cataloging of Audiovisual Materials and Other Special Materials: A Manual Based on AACR2, by Nancy B. Olsen, 4th ed., Dekalb, Ill.: Minnesota Scholarly Press, 1998. Some examples below come from Cataloging of Audiovisual Materials and Other Special Materials, a resource that contains many helpful complete bibliographic records.
Archival Moving Image Materials: A Cataloging Manual is designed for use with materials held by film and television archives. Olsen recommends it as a good source for commentaries on the application of the rules. AMIM is accessible through Cataloger's Desktop.
The Core Bibliographic Record for Moving Image Materials outlines the requirements for cataloging videos and dvds according to BIBCO's core standard.
To catalog locally made videorecordings, refer to Section 3.7 in OCLC's Bibliographic Formats and Standards, 2nd ed.
The chief source of information for motion pictures and videorecordings is (in this order of preference): the item itself (e.g., the title frames), its container (and container label) if the container is an integral part of the piece (e.g., a cassette). If the information is not available from the chief source, take it from the following sources (in this order of preference): accompanying textual material (e.g., scripts, shot lists, publicity material), container (if not an integral part of the piece), other sources [AACR2 7.0B1]
Statement of Responsibility
Transcribe statements of responsibility relating to those persons or bodies credited in the chief source of information with a major role in creating a film (e.g., producer, director, animator) as instructed in 1.1F. Give all other statements of responsibility (including those relating to performance) in notes. [AACR2 7.1F1] ... generally give the names in the statement of responsibility when the person or body has some degree of overall responsibility; use the note area for others who are responsible for only one segment or one aspect of the work. Be liberal about making exceptions to the general policy when the person's or body's responsibility is important in relation to the content of the work, ... (normally, LC gives producers, directors, and writers in the statement of responsibility) [LCRI 7.1F1]
Give the name of the publisher, etc., and optionally the name of the distributor, releasing agency, etc., as instructed in 1.4D. [7.4C1] Give the date of publication, distribution, release, etc., of a published item as instructed in 1.4F. [7.4F1] Optionally, give a date of original production differing from the date of publication, distribution, etc., of a published item in the note area (see 7.7B9). [7.4F2]
Make notes as set out in the following subrules and in the order given there. However, give a particular note first when it has been decided that note is of primary importance. [7.7B]
One of the most difficult aspects of video cataloging involves knowing what notes to include and how to arrange them on the record. The following list includes the notes in the order given in AACR2 and some examples. Refer to the rules and other resources for more information.
**a 538 note describing the videorecording system may be given
as the first note; see #9 below for more information**
1) nature or form
546 Closed-captioned (If you have a closed-caption note, add a 650 Video recordings for the hearing impaired).
3) source of title proper
500 Title from container.
4) variations in title
246, 500 (usually don't need 500 note - AACR2 21.2 gives guidance)
5) parallel titles and other title information
246, 500 (usually don't need 500 note - AACR2 21.2 gives guidance)
6) statements of responsibility: cast, credits (other than cast)
511:1 : Narrator, Aubrey Williams ; interviewees, Abdul Hussein, Mike Jensen.
511:1 : Judy Garland, James Mason, Jack Carson, Charles Bickford
511:1 : Told and sung by Jimmy Durante ; Billy DeWolfe as the Magician.
508 Producer, Prita Chathoth ; executive producer, Peter Knight.
508 Workshop director, Ward Thayer ; project director, Richard Ugland.
[See LCRI 7.7B6 for more information]
7) edition and history
500 Originally produced in 1996.
500 Produced for television in 1969.
500 Revised version of the filmstrip issued in 1967 under the same title.
500 Adapted from a story by Don Rice and a screenplay by William Jones.
518 is used to capture time and place (i.e., the date/time and/or place of recording, filming, execution, broadcast, or in the case of a naturally occurring object, of finding)
518 Recorded on August 9, 1973.
518 Filmed on location in Turkey.
8) publication, distribution, etc. and date (not included in 260 and considered
important - original production date if different from 260 date, original country of
500 A foreign film (Yugoslavia)
9) physical description (sound characteristics, length of film or tape, colour, form of
print, film base, videorecording system, generation of copy, special projection
requirements, videodiscs: duration and number of frames, other); the
videorecording system (e.g., VHS) may be given as the first note; VHS did not exist
538 VHS hi-fi, Dolby stereo.
10) accompanying material
500 Program guide includes glossary.
11) series (500)
500 Originally issued in the series: Disney Classics
12) dissertations (502)
521:8 : MPAA rating: R.
14) other formats (530)
15) summary (520)
16) contents (505)
17) numbers (other than those recorded in 02X fields)
500 "RGA 42-95."
18) copy being described, library's holdings, and restrictions on use
506 Licensed for individual viewing only.
590 To be used by medical students only.
19) "with" notes (501)
(to change format to f, type "fmt <luis #> f" and enter twice - e.g., LTUF fmt abc1234 f)
Include publication date and original release/production date if different
GOVT code mandatory if applicable (University of Florida=s)
TIME matches 300 field info?
(to add the 007, place cursor under last MARC tag on screen, type 007v, and enter twice)
|h <videorecording> (all lowercase and followed by a period if at the end of 245)
Verify access points
Are 7XX added entries justified in body of record?
Verify source in 655 |2 for genre terms
black and white b&w
Barcode the video and create an item record for it.
Write the call number on the cassette.
Library West: main,vid
Architecture and Fine Arts Library: afa,vid
Science Library: sci,vid
Latin American Collection: lac (LAC adds sublocation code)
Education Library: educ (Education adds sublocation code)
Place the video in the metal closet in the Processing area.
For more examples, see Cataloging of Audiovisual Materials and Other Special Materials: A Manual Based on AACR2, by Nancy B. Olsen, 4th ed., Dekalb, Ill.: Minnesota Scholarly Press, 1998, located in the Cataloging Reference Area Collection.
Feature Film Videos: Full Level
Video Cataloging Guideline: Full Level
Prepared by: Betsy Simpson
Last updated: June 9, 2003