**Under Revision**
Original K-Level Cataloging Guideline for Videos
Background | When to Use K-Level | Viewing VHS/DVD | Fixed Field 008 | Fixed Field 007 | Variable Fields 0XX-8XX | Call Numbers
To be used in conjunction with original full-level and copy cataloging,
and end processing guidelines for videorecordings and DVDs in AlephPro:
Original Cataloging Guideline for Videos
Feature Film Videos and DVDs with Copy
Minimal K-Level Cataloging Records: Background
In general, OCLC K-Level standards correspond to the first level of description in AACR2rev, rule 1.0D1. K-Level records represent the “minimum data necessary for the unambiguous identification of an item.” However, the correspondence is not exact. Data that is not required by cataloging rules may be required for the operation of the OCLC system. (Bibliographic Format and Standards, 3rd ed.)
AACR2rev 1.0D1. First level of description. Include at least the following:
Title proper / first statement of responsibility, if different from main entry heading in form or number or if there is no main entry heading
Edition statement
Material (type of publication) specific details
First publisher, etc. date of publication, etc.
Extent of item.
Note(s)
Standard number
These guidelines are also based on: CSB no. 42, Fall, 1988 and MARC 21 Format for Bibliographic Data and National Level Record Minimal Level Guidelines.
The guidelines were also influenced by the thinking behind the PCC BIBCO Core Record Standard for Moving Image Materials.
The guidelines also incorporate details from our local full level “Original Cataloging Guidelines for Videorecordings” and in the guidelines for feature films “Feature Film Videos and DVDs with Copy” in AlephPro. See this documentation for a description of all fields included in full-level cataloging of videos and other procedural items as needed.
When to Use K-level records at UF
Our guidelines have been established for use at UF. They are adapted for creating K-Level records for videos and DVDs when resources and time make it impossible to catalog each item at full level and to expedite their processing. These guidelines will be applicable to both feature and non-feature films. While trying to adhere as much as possible to the spirit of these guidelines, use cataloger’s judgment in order to include the “minimum data necessary for the unambiguous identification of an item.”
Guideline for Viewing Videos and DVDs
In order to reduce cataloging time, please follow these viewing guidelines:
- Play video to see that it is properly formatted and viewable on our equipment. If it is not compatible, return to Acquisitions for reformatting
- Play video to see title frames only
- Generally, do not run the entire video to see information at end of video or to view contents. The sources of information will be title frames, container, cassette, label, accompanying material, or variant edition copy from OCLC, in this order.
- If necessary, fast forward to see end of film, e.g. many modern films have production information only at the end; older films usually have this at the beginning. Use judgment. For example, if the producer’s name is neither on the title frame or container, etc., then view final frames.
Required Fixed Field: NOTIS 008
UF FMT F RT g BL m T/C
DT R/DT STAT E/L
K DCF a D/S D
SRC d PLACE LANG MOD
T/AUD D/CODE DT/1
DT/2
T/MAT v TECH l GOVT A/MAT
R/TIME
DT/1 Include
only the publication date in 260
DT/2 Original publication date not included
in K level record
A/MAT Obsolete for Visual Materials format
For codes and field equivalents see: NOTIS/OCLC/MARC21 Bibliographic Fixed
Field Equivalents for Visual Materials in CATPRO.
Required
Physical Description Fixed Field: NOTIS 007
007 GMD v SMD d O/R COLOR b V/FMT b SOUND a MEDIUM c DIM o KSND
For fixed field coding see BIBFORMATS for Videorecordings 007
Table NOTIS/OCLC 007 equivalents for Videorecordings:
|
NOTIS |
OCLC |
MARC21 |
FIELD NAME |
|
GMD |
Subfield a |
007/00 |
Category of Material |
|
SMD |
Subfield b |
007/01 |
Specific Material Designation |
|
O/R |
Subfield c |
OBSOLETE |
Original vs. Reproduction aspect |
|
COLOR |
Subfield d |
007/03 |
Color |
|
V/FMT ** |
Subfield e |
007/04 |
Videorecording format |
|
SOUND |
Subfield f |
007/05 |
Sound on medium or separate |
|
MEDIUM |
Subfield g |
007/06 |
Medium for sound |
|
DIM |
Subfield h |
007/07 |
Dimensions |
|
KSND |
Subfield I |
007/08 |
Configuration of playback channels |
**Note—as of Dec. 1, 2002, a new code “v” has been implemented just for DVD format
Required Variable Fields: 0XX-8XX
Sources of Information According to AACR2 :
The chief source of information for motion pictures and videorecordings is (in this order of preference): the item itself (e.g., the title frames), its container (and container label) if the container is an integral part of the piece (e.g., a cassette). If the information is not available from the chief source, take it from the following sources (in this order of preference): accompanying textual material (e.g., scripts, shot lists, publicity material), container (if not an integral part of the piece), other sources [AACR2 7.0B1]
Sources of Information for K-Level Records: The purpose is to adhere to AACR2, but the title frames will only be the chief source of the title and subtitle, and perhaps give you a sense of who is most prominently responsible for the film’s content. When it comes to information other than the title and subtitle, use the other sources which are readily available: container, cassette, label, accompanying material, and variant edition OCLC copy. Only if necessary, view final frames.
020 If available
028 Stock/Publisher’s number
040 FUG | c FUG
100 If appropriate.
245 | a Title | h [videorecording] : | b subtitle. No
statement of responsibility. Statements of responsibility will be included
in appropriate 5XX notes.
260 Use information from most easily readable source,
not end of video where this information is often found. But if necessary,
fast forward to end of film to video to view information.
300 | a | b | c View only enough of the film to determine
this information.
440 0 If easily ascertainable. Create local series authority record, if
necessary.
490 0 If a series-like phrase appears or you are uncertain about whether
it is a series or not,
use
490/8XX If appropriate
538 Physical description.
511 Participant or Performer Note. Statements of responsibility:
limit these to prominently mentioned names of actors and actresses, performers,
players, narrators, presenters. Limit to two names. Tag this field either
1 or 0. 1 generates note: CAST; 0 generates no note. Blank is obsolete.
508 Creation/Production Credits Note: For individuals or organizations
(other than cast, performers, etc.) who have participated in the artistic
or technical production of an item. Statements of responsibility: producers,
directors, etc. Limit these to only primary producer and director. Use judgment:
if two famous directors are collaborating you may want to cite both in addition
to the producer. If a very famous camera man or camera woman was involved,
include their name.
520 If available on container, label or accompanying material.
Do not view the film. Otherwise, omit. If information available and you
are unfamiliar with the language, consult with a cataloger with that language
expertise.
650 0 One subject heading (unless the nature of the work immediately suggests
a second subject heading, which can be added without extensive effort or
a second subject heading is required by LCSH rules). (For non-feature films
only)
6XX Video recordings for the hearing impaired (Required).
690 and 655 For Feature Films Only:
655 7 Feature films.| 2 lcsh
655 7 Foreign films.| 2 lcsh
690 4 Filmcountry | z (For feature films only)
690 4 Filmregion | z (For feature films only) Region where the original movie was produced
***Latin American, African, and Asian feature films only***
690: 4: Filmregion |z Latin America
690: 4: Filmregion |z Africa
690: 4: Filmregion |z Asia
690: 4: Filmdate | y (For features film only). Use 260 date of publication.
700 Director. First or most prominently named only.
700 Director. First or most prominently named only. [Add] | [delimiter]
4 drt
700 Actor or actresses, person responsible for intellectual
content of film, etc. most prominently displayed. Limit to 2 names.
710 Company that produced the video. From 260 subfield b.
8XX If appropriate
Call Numbers
Use the "accession number generator" macro (WIN+ALT+A) in the
cataloging suite to generate a new number for your material.
Authority Work
Verify all access points; create local series authority record
Abbreviations
black and white b&w
color col.
minute,minutes min.
silent si.
sound sd.
stereophonic stereo
Indexed:
Video Cataloging Guideline: K-Level
K-Level Cataloging Guideline: Videos/DVDs
Minimal Level Cataloging Guideline: Videos/DVDs
Feature Film Videos: K-Level
Prepared by: Tatiana
Barr and Trish Dana
Last updated: November 4, 2003
