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**Under Revision**


Original K-Level Cataloging Guideline for Videos

Background | When to Use K-Level | Viewing VHS/DVD | Fixed Field 008 | Fixed Field 007 | Variable Fields 0XX-8XX | Call Numbers

To be used in conjunction with original full-level and copy cataloging, and end processing guidelines for videorecordings and DVDs in AlephPro:

Original Cataloging Guideline for Videos

Feature Film Videos and DVDs with Copy

Minimal K-Level Cataloging Records: Background

In general, OCLC K-Level standards correspond to the first level of description in AACR2rev, rule 1.0D1. K-Level records represent the “minimum data necessary for the unambiguous identification of an item.” However, the correspondence is not exact. Data that is not required by cataloging rules may be required for the operation of the OCLC system. (Bibliographic Format and Standards, 3rd ed.)

AACR2rev 1.0D1. First level of description. Include at least the following:

Title proper / first statement of responsibility, if different from main entry heading in form or number or if there is no main entry heading
Edition statement
Material (type of publication) specific details
First publisher, etc. date of publication, etc.
Extent of item.
Standard number

These guidelines are also based on: CSB no. 42, Fall, 1988 and MARC 21 Format for Bibliographic Data and National Level Record Minimal Level Guidelines.

The guidelines were also influenced by the thinking behind the PCC BIBCO Core Record Standard for Moving Image Materials.

The guidelines also incorporate details from our local full level “Original Cataloging Guidelines for Videorecordings” and in the guidelines for feature films “Feature Film Videos and DVDs with Copy” in AlephPro. See this documentation for a description of all fields included in full-level cataloging of videos and other procedural items as needed.

When to Use K-level records at UF

Our guidelines have been established for use at UF. They are adapted for creating K-Level records for videos and DVDs when resources and time make it impossible to catalog each item at full level and to expedite their processing. These guidelines will be applicable to both feature and non-feature films. While trying to adhere as much as possible to the spirit of these guidelines, use cataloger’s judgment in order to include the “minimum data necessary for the unambiguous identification of an item.”

Guideline for Viewing Videos and DVDs

In order to reduce cataloging time, please follow these viewing guidelines:

Required Fixed Field: NOTIS 008

UF   FMT  F  RT  g  BL  m  T/C    DT    R/DT    STAT    E/L  K  DCF  a  D/S  D
SRC  d  PLACE    LANG    MOD    T/AUD    D/CODE    DT/1      DT/2
T/MAT  v  TECH  l  GOVT   A/MAT     R/TIME

DT/1       Include only the publication date in 260
DT/2      Original publication date not included in K level record
A/MAT   Obsolete for Visual Materials format

For codes and field equivalents see: NOTIS/OCLC/MARC21 Bibliographic Fixed Field Equivalents for Visual Materials in CATPRO.

Required Physical Description Fixed Field: NOTIS 007


For fixed field coding see BIBFORMATS for Videorecordings 007

Table NOTIS/OCLC 007 equivalents for Videorecordings:






Subfield a


Category of Material


Subfield b


Specific Material Designation


Subfield c


Original vs. Reproduction aspect


Subfield d



V/FMT **

Subfield e


Videorecording format


Subfield f


Sound on medium or separate


Subfield g


Medium for sound


Subfield h




Subfield I


Configuration of playback channels

**Note—as of Dec. 1, 2002, a new code “v” has been implemented just for DVD format

Required Variable Fields: 0XX-8XX

Sources of Information According to AACR2 :

The chief source of information for motion pictures and videorecordings is (in this order of preference): the item itself (e.g., the title frames), its container (and container label) if the container is an integral part of the piece (e.g., a cassette). If the information is not available from the chief source, take it from the following sources (in this order of preference): accompanying textual material (e.g., scripts, shot lists, publicity material), container (if not an integral part of the piece), other sources [AACR2 7.0B1]

Sources of Information for K-Level Records: The purpose is to adhere to AACR2, but the title frames will only be the chief source of the title and subtitle, and perhaps give you a sense of who is most prominently responsible for the film’s content. When it comes to information other than the title and subtitle, use the other sources which are readily available: container, cassette, label, accompanying material, and variant edition OCLC copy. Only if necessary, view final frames.

020    If available

028    Stock/Publisher’s number

040    FUG | c FUG

100    If appropriate.

245    | a Title | h [videorecording] : | b subtitle. No statement of responsibility. Statements of responsibility will be included in appropriate 5XX notes.

260    Use information from most easily readable source, not end of video where this information is often found. But if necessary, fast forward to end of film to video to view information.

300    | a | b | c View only enough of the film to determine this information.

440 0 If easily ascertainable. Create local series authority record, if necessary.

490 0 If a series-like phrase appears or you are uncertain about whether it is a series or not,
490/8XX If appropriate

538   Physical description.

511   Participant or Performer Note. Statements of responsibility: limit these to prominently mentioned names of actors and actresses, performers, players, narrators, presenters. Limit to two names. Tag this field either 1 or 0. 1 generates note: CAST; 0 generates no note. Blank is obsolete.

508   Creation/Production Credits Note: For individuals or organizations (other than cast, performers, etc.) who have participated in the artistic or technical production of an item. Statements of responsibility: producers, directors, etc. Limit these to only primary producer and director. Use judgment: if two famous directors are collaborating you may want to cite both in addition to the producer. If a very famous camera man or camera woman was involved, include their name.

520   If available on container, label or accompanying material. Do not view the film. Otherwise, omit. If information available and you are unfamiliar with the language, consult with a cataloger with that language expertise.

650 0 One subject heading (unless the nature of the work immediately suggests a second subject heading, which can be added without extensive effort or a second subject heading is required by LCSH rules). (For non-feature films only)

6XX   Video recordings for the hearing impaired (Required).

690 and 655 For Feature Films Only:

655 7 Feature films.| 2 lcsh

655 7 Foreign films.| 2 lcsh

690 4 Filmcountry | z (For feature films only)

690 4 Filmregion | z (For feature films only) Region where the original movie was produced
***Latin American, African, and Asian feature films only***
690: 4: Filmregion |z Latin America
690: 4: Filmregion |z Africa
690: 4: Filmregion |z Asia
690: 4: Filmdate | y (For features film only). Use 260 date of publication.

700   Director. First or most prominently named only.

700 Director. First or most prominently named only. [Add] | [delimiter] 4 drt

700   Actor or actresses, person responsible for intellectual content of film, etc. most prominently displayed. Limit to 2 names.

710   Company that produced the video. From 260 subfield b.

8XX   If appropriate


Call Numbers

Use the "accession number generator" macro (WIN+ALT+A) in the cataloging suite to generate a new number for your material.

Authority Work

Verify all access points; create local series authority record


black and white b&w
color col.
minute,minutes min.
silent si.
sound sd.
stereophonic stereo


Video Cataloging Guideline: K-Level
K-Level Cataloging Guideline: Videos/DVDs
Minimal Level Cataloging Guideline: Videos/DVDs
Feature Film Videos: K-Level

Prepared by: Tatiana Barr and Trish Dana
Last updated: November 4, 2003

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