Feature Film Videos and DVDs with Copy
Definition: Feature film: a motion picture, usually a dramatic or comedic adaptation or presentation of a novel, libretto, or screenplay including some dramatic or sometimes-fictionalized recreations of historical or biographical accounts. Films that don’t fall into this category are documentaries, educational films, or other non-fictional video productions dealing with particular topical themes. Only feature films are covered by the following guideline.
- Different representation format—VHS cassette or DVD cataloged on separate records
- Movie content different—Edited vs. Unedited, any indication that one of the films has more or less scenes than the other. Additional content like interviews.
- Colorized vs. black and white version—The selector will try not to order colorized versions of movies but such versions should be cataloged on separate records if added to the collection
Note also that patrons do not in general seek to access feature films by the many different series-like statements appearing on the cassette container. Since this is the case, emphasis should not be placed on adding such statements to the bibliographic record when a new video is added to the record. If a title is already represented in our online catalog and the selector orders a new copy with significant changes to the content of the film the selector will instruct the unit responsible for ordering to create a new record for the later copy. If a movie is ordered as a replacement copy it will more than likely be added to the record it replaces per above reasons and will be ordered on one of the copy lines of the original. According to policy already established by Access Services, replacement copies will replace on the shelf the previous video that will be withdrawn from the collection.
1) Search ALEPH
Search item by title (in the OPAC you can limit search by format if there are many hits using title alone). There are three possible results:
Zero ALEPH - Proceed to Step 2. Search OCLC
Full record in ALEPH – Remember, a record does not need to match exactly per statement above. If the production company and title match, then you can disregard differences in dates and distributors. Replacement copy ordered as ADD will most likely be cataloged as an ADD Proceed to Step 4. Adds.
Provisional record in ALEPH -- Proceed to Step 2. Search OCLC
2) Search OCLC
Follow the OCLC Searching/Best Copy Selection procedure. If everything matches except the date, use the record and consider the date on package to be a "printing" date.
If no record is found in OCLC (Zero OCLC), place in designated area for distribution to the other cataloging units.
If an OCLC record is found, Proceed to Step 3. Copy Cataloging
Edit records and add local access points. Follow the Local Descriptive Editing of Existing OCLC Monograph Copy procedure. Add to feature films for all locations.
Add to all records the following 690 fields:
Date of release of the original movie
Example: 690: 4: Filmdate |y 1946
Region where the original movie was produced
***Latin American, African, and Asian feature films only***
690: 4: Filmregion |z Latin America
690: 4: Filmregion |z Africa
690: 4: Filmregion |z Asia
Country where the original movie was produced
690: 4: Filmcountry |z Greece
Add local and/or LC genre terms for type of film. Also add "Feature films" as the second lcgft genre term. For documentaries add the lcgft term "Documentary films". If applicable, always use animated films, silent films and experimental films; otherwise, add only feature films.
Local genre terms: 655: 4: Adventure films
655: 4: Foreign films
655: 4: Motion picture serials
Examples for lcgft genre terms: 655: 7: Action and adventure films. |2 lcgft
655: 7: Documentary films. |2 lcgft
Some other lcgft genre terms used are:
Detective and mystery films
Feature films (use in place of "drama")
Science fiction films
Add 700 field(s) (if missing) for name of the director and main actor(s) (source of information on the video box only). Use |4 only for director. If there are no 700 fields for actors, do not add more than two (the top billing actors).
Example: 700: 1: Bacon, Lloyd |d 1890-1955. |4 drt
Do not add 5xx field for producer, director, etc. when there is already a 7xx field. If both are missing, add only 700 fields.
When checking the OCLC record with the video in hand, and the title in the 245 field does not appear anywhere in the package, verify the existence of the title by viewing the video in the VCR or DVD player. If title does not appear in the video, consult with supervisor.
Generally follow Monographic Copy Adds and Monographic Volume Adds procedures. Pay special attention to adding local access points as stated in Step 3, Copy Cataloging.
See entry under Holdings in ALEPHPRO for detailed instructions on creating holdings
Add accession number (See Archivist in Special Collections and Humanities Unit for the next accession number to use)
Verify all names in LTLC or LTUF or in Connexion.
For VHS cassettes:
Remove cassette from package.
Write accession number on pressure-sensitive labels and apply it on the face of the cassette.
Apply barcode on the edge of the cassette.
Make sure that the label and the barcode do not hinder either the opening of the video "mouth" or its operation inside the machine.
Put cassette back in package.
- Apply barcode on the upper right hand corner of the back of the DVD case
- Write accession number on pressure-sensitive label and apply it below the barcode.
Security and Delivery
Place videos and DVDs in a locked bin while waiting for cataloging. After cataloging, place them inside the designated secure area of Processing. A student assistant/staff will check the cabinet daily and deliver the videos and DVDs to Access Services, or pack them for rush delivery to branch locations.
Count as video recording (videoshared in statistics macro).
Feature Film Videos: Copy Cataloging
Videorecording Cataloging Guideline: Copy Cataloging