Skip to Search

   
diagonal spacer   Library Catalog   |   Databases   |  Site Map   |  Search

AlephPro

Feature Film Videos and DVDs with Copy

Definition:  Feature film: a motion picture, usually a dramatic or comedic adaptation or presentation of a novel, libretto, or screenplay including some dramatic or sometimes-fictionalized recreations of historical or biographical accounts.  Films that don’t fall into this category are documentaries, educational films, or other non-fictional video productions dealing with particular topical themes.  Only feature films are covered by the following guideline.

Preliminary statement concerning Video Adds:  Per discussion with the selector in charge of feature film video ordering it has been decided that video content is the most important aspect for the patrons here at the University of Florida.  Wear and tear on videocassettes of the VHS format necessitates continual replacement to insure quality of the video output for patron use.  Taking into account the previous statements combined with the special conditions and constraints of the video shelving area, it has been decided that unless there is a significant difference in the content of the videos that subsequent copies of a particular film will be cataloged on the same record as the original.  That is to say that, although the packaging may suggest a different video release date and the container may have changed, a later copy should be considered a Copy Add unless there is a significant change in the content or representation of the movie itself.  Examples of significant change are:
  • Different representation format—VHS cassette or DVD cataloged on separate records 
  • Movie content different—Edited vs. Unedited, any indication that one of the films has more or less scenes than the other. Additional content like interviews.
  • Colorized vs. black and white version—The selector will try not to order colorized versions of movies but such versions should be cataloged on separate records if added to the collection

Note also that patrons do not in general seek to access feature films by the many different series-like statements appearing on the cassette container.  Since this is the case, emphasis should not be placed on adding such statements to the bibliographic record when a new video is added to the record.  If a title is already represented in our online catalog and the selector orders a new copy with significant changes to the content of the film the selector will instruct the unit responsible for ordering to create a new record for the later copy.  If a movie is ordered as a replacement copy it will more than likely be added to the record it replaces per above reasons and will be ordered on one of the copy lines of the original.  According to policy already established by Access Services, replacement copies will replace on the shelf the previous video that will be withdrawn from the collection.

1) Search ALEPH

Search item by title (in the OPAC you can limit search by format if there are many hits using title alone). There are three possible results:

  • Full record in ALEPH – Remember, a record does not need to match exactly per statement above.  If the production company and title match, then you can disregard differences in dates and distributors.  Replacement copy ordered as ADD will most likely be cataloged as an ADD Proceed to Step 4. Adds.

2) Search OCLC

Follow the OCLC Searching/Best Copy Selection procedure. If everything matches except the date, use the record and consider the date on package to be a "printing" date.

  • If no record is found in OCLC (Zero OCLC), place in designated area for distribution to the other cataloging units.

3)Copy Cataloging

Edit records and add local access points.  Follow the Local Descriptive Editing of Existing OCLC Monograph Copy procedure. Add to feature films for all locations.

  • Add to all records the following 690 fields:

     

    • Date of release of the original movie
         Example:  690:  4: Filmdate |y 1946

    • Region where the original movie was produced
      ***Latin American, African, and Asian feature films only***
      690: 4: Filmregion |z Latin America
      690: 4: Filmregion |z Africa
      690: 4: Filmregion |z Asia
    • Country where the original movie was produced
      690: 4: Filmcountry |z Greece
  • Add local and/or LC genre terms for type of film.  Also add "Feature films" as the second lcgft genre term. For documentaries add the lcgft term "Documentary films". If applicable, always use animated films, silent films and experimental films; otherwise, add only feature films.

           Local genre terms:    655:  4: Adventure films
                                                655:  4: Foreign films

                                                655:  4: Motion picture serials

          

           Examples for lcgft genre terms:    655:  7: Action and adventure films. |2 lcgft
                                                                      655:  7: Documentary films. |2 lcgft

 

Some other lcgft genre terms used are:
 Animated films
 Comedy films
 Detective and mystery films
 Experimental films
 Feature films (use in place of  "drama")
 Foreign films
 Gangster films
 Horror films
 Film serials
 Musical films
 Science fiction films
 Silent films
 War films
 Western films

 

  • Add 700 field(s) (if missing) for name of the director and main actor(s) (source of information on the video box only).  Use |4 only for director. If there are no 700 fields for actors, do not add more than two (the top billing actors).

  •    Example:  700: 1: Bacon, Lloyd |d 1890-1955. |4 drt

  • Do not add 5xx field for producer, director, etc. when there is already a 7xx field. If both are missing, add only 700 fields.

  • When checking the OCLC record with the video in hand, and the title in the 245 field does not appear anywhere in the package, verify the existence of the title by viewing the video in the VCR or DVD player. If title does not appear in the video, consult with supervisor.

4) Adds

Generally follow Monographic Copy Adds and Monographic Volume Adds procedures.  Pay special attention to adding local access points as stated in Step 3, Copy Cataloging.

 

Holdings

  • See entry under Holdings in ALEPHPRO for detailed instructions on creating holdings

  • Add accession number (See Archivist in Special Collections and Humanities Unit for the next accession number to use)

  Authority Verification

  • Verify all names in LTLC or LTUF  or in Connexion.

Labeling/Barcoding

  • For VHS cassettes:
    • Remove cassette from package.
    • Write accession number on pressure-sensitive labels and apply it on the face of the cassette.

      Example:  Video

                         957

    • Apply barcode on the edge of the cassette.
    • Make sure that the label and the barcode do not hinder either the opening of the video "mouth" or its operation inside the machine.
    • Put cassette back in package.
     
  • DVDs
  • Apply barcode on the upper right hand corner of the back of the DVD case
  • Write accession number on pressure-sensitive label and apply it below the barcode.
 

Security and Delivery

Place videos and DVDs in a locked bin while waiting for cataloging. After cataloging, place them inside the designated secure area of Processing.  A student assistant/staff will check the cabinet daily and deliver the videos and DVDs to Access Services, or pack them for rush delivery to branch locations.

Statistics

Count as video recording (videoshared in statistics macro).

Indexed:

Feature Film Videos: Copy Cataloging
Videorecording Cataloging Guideline: Copy Cataloging

Prepared by: Phek Su
Last updated by: Jimmie Lundgren February 2, 2012

 

University of Florida Home Page