Skip to Search

 
diagonal spacer

AlephPro

 

Microform Cataloging Guideline:
Only Copy


If the microform copy is our only copy of the title (i.e., it is not cataloged in some format in Aleph), follow this procedure.

SHARED CATALOGING

  1. Search for matching OCLC copy.  If there is no matching OCLC copy (see ORIGINAL CATALOGING).
  2. Verify title matches by checking for the presence of at least one of the following fields:
    1. Repro (Form in OCLC) fixed field code:

      a microfilm
      b microfiche
      c microopaque

      007 |b indicating appropriate microform:

        a aperture card
        b microfilm cartridge
        c microfilm cassette
        d microfilm reel
        e microfiche
        f microfiche cassette
        g microopaque
        z other

    300 indicating appropriate microform

    533 indicating appropriate microform

  3. Attach our holdings to OCLC copy and export record into Aleph.

    Make sure the following areas are correct:

    1. Repro (Form in OCLC) fixed field code:
        a microfilm
        b microfiche
        c microopaque

      007: add to record if not present

      245: add |h [microform]


      300: if 300 says microfilm/fiche, substitute pagination, ill. (if applicable), unless originally published as microform

      533: no need to change reproduction date if different

  4. Holdings screen:
           Sublibrary = UFSWE, Collection = MFM (microfilm) or MFE (microfiche) or see complete list of Aleph location codes.
           Add call number as usual.
           Create 853/863 for multi-volume titles.
           Create item records and assign barcodes.
           Run statistics macro.
  5. Labelling:
    • Microfiche: leave fiche in original packaging and print the holdings screen showing how call number is formatted and deliver to Processing with fiche.


      Microfilm: print the holdings screen showing how call number is formatted and deliver to Processing with reels.


ORIGINAL CATALOGING
  1. If possible, use the OCLC or ALEPH record for another edition as the basis for the original record.
  2. Be sure to include the following information:
  3. Fixed field coding:

    Place (Ctry in OCLC):
    code for place of publication of original (260 |a), not place of publication of reproduction (533 |b)
    D/Code (DtSt in OCLC) and DT/1 and DT/2 (Dates in OCLC):
    code for the original; do not use code r

    007
    245 |h [microform]
    533
    539: Do not use

    Refer to guidelines in Bibliographic Formats and Standards:
    3.1 Theses and Dissertations
    3.2 Reproductions and Original Microform Publications

  4. Holdings screen:
           Sublibrary = UFSWE, Collection = MFM (microfilm) or MFE (microfiche) or see complete list of Aleph location codes.
           Add call number as usual.
           Create 853/863 for multi-volume titles.
           Create item records and assign barcodes.
           Run statistics macro.
  5. Labelling
      Microfiche: leave fiche in original packaging and print the holdings screen showing how call number is formatted and deliver to Processing with fiche.
      Microfilm: print the holdings screen showing how call number is formatted and deliver to Processing with reels.

  5.    Guides

  Catalog microform guides as an accompanying material, using +e in the 300 field.  They will get the same location as the microform itself; if there is more than one copy, the second copy can go to Reference.

 

Indexed:Microform Cataloging Guideline: Only Copy

Prepared by: Betsy Simpson and Nelda Schwartz
Last updated: Nancy Poehlmann, April 22, 2009

 

University of Florida Home Page