What's New in Aleph Versions 16-18
(Focus: Cataloging)
New Modules
- Acquisitions – Serials is part of the Acquisitions module
- Cataloging – Items is part of the Cataloging module
- Circulation
- Interlibrary loan
- Admin
Note the Search module has been removed. Full search functionality is available within the Cataloging, Circulation, and Acquisitions modules.
New General Functions
- Copy/paste – possible to copy/paste data from the text lists in all modules
- Unique identification of workstations with Station ID, External IP address or Internal IP address
- XSL creator – easy way to create new XSL templates which can be saved on the server
- Online help reorganized – master table of contents and a master index available from all modules
- Loaders – possible to load OCLC records using a batch process
- Loader logger – system logs all loads from OCLC and MARCIVE
- Long headings functionality has been enhanced - the browse field has been extended to 200 characters, which enables the user to type the exact string to be retrieved. This is available in both the Web OPAC and the search tab of the GUI. In addition, an Include Text field that is similar to the Jump to option in Search Similar Headings. (See #6 under Catalog Module.)
- Indexing is faster - single indexing routine has been split into multiple routines
What's New in the Cataloging Module: bib, holding, item, and authority records all contained here
- The Catalog module has a new look with a Navigation pane (left side) containing binoculars, item and cataloging icons and two right hand panes containing a search display list and the bibliographic record of the highlighted record in the display list. *Red dotted-line frame around pane shows you which pane you are in. Resize panes by clicking and dragging.
- Cataloging editor can handle documents with up to 5000 lines when each subfield is held on a different line (used to be 2000). Each field limited to 2000 characters (bytes). Entire record limited to 45000 characters.
- Record manager displays information regarding the record currently being edited in the Catalog editor. Displayed in tree structure after opening a record from the server or after saving a new record. (Old navigation map)
- Overview Tree shows the records in the system that are related to the cataloging record being edited. When the Split Editor Mode is selected, it is possible to view/and or edit two records simultaneously. It is also possible to move item and or order records by dragging and dropping.
- URL checker – in batch or on a single record
- Locate similar records function
- ISSN checked in the same way as the ISBN
- 13-digit ISBN is supported by ALEPH
- View in Web OPAC – new function allowing for the display of a record in the lower pane 3rd tab (Browser) in Aleph's Web OPAC format
- Tag information tab in the lower pane provides help on field including indicators, valid subfields, and whether they are repeatable.
- Push information from browse results to cataloging; the records associated with up to 20 headings, as long as the total number of records is 100 or fewer.
- Inventory marking system
- Conflicting headings - the "Categories" mechanism
- Correction of tags and indicators (for the MARC21 format) – in version 18, the authority control mechanism has been expanded to include correction of bibliographic field tags and indicators based on the linked authority record.
Authorities
Conflicting headings are headings with identical text that derive from fields of a different nature (for example a 100 personal name field and a 150 topical term field). Until version 18, such headings would match and create the “conflicting headings problem”. In version 18, the “categories mechanism” was introduced to prevent matching across different types of headings.
**Important note!! Implementation of the categories mechanism requires re-building of the headings in the BIB and AUT libraries and re-creating the links between the BIB and AUT libraries
Serials
- Version 18 includes support for combined regularity patterns in subfield y
- Arrived items appear in the summary holding statement, with gap breaks automatically generated for issues not yet received.
Batch Services
- Inventory Definition, Marking, and Summary
- Batch delete items
- Bindery Alert
Indexed:
What's New in Aleph Versions 16-18
What's New in Aleph Versions 16-18
What's New in Aleph Versions 16-18
Prepared by: Jackie Brown, Naomi Young, and Betsy Simpson
Created: March 16, 2007
