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UF Affiliated Circulation Policies (UF Foundation and Athletic Association Staff )

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These policies pertain to operations in the Architecture and Fine Arts Library, Education Library, Marston Science Library, Smathers Library, Law Library and Library West and Storage collections.

PLEASE NOTE: Interlibrary Loan services, remote access to UF proprietary databases, and use of certain materials are restricted to current UF students, faculty, and staff.

Requests for circulation privileges for Retired Faculty and Staff, President's Council Members and Oak Hammock Residents should be submitted to Circulation Services, Library West. Additionally, this form will need to be submitted at time of application.

President's Council Members can be verified by calling the UF Foundation at: 352 392-7762.

We require that spouses/partners of UF Faculty, Staff and Students be verified when requesting library privileges. The UF student, faculty, or staff member must bring the completed form to Circulation Services in person at either the Marston Science Library or Library West. We require this form to be completed each semester for reactivation of privileges.

Borrower Category
Loan Period
# of Items
Remote Access
UF Foundation/Athletic Association Staff
3 weeks

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Renewing Library Privileges

Borrowing Library Materials


Returning Library Materials Requesting An Item Not On the Shelf Materials Recalled For Other Borrowers Lost/Damaged Materials

Lost Item Replacement Policy
When library materials are misplaced, not returned or renewed after the due date has passed, Smathers Libraries declares the materials “Lost” and will begin the replacement process.  The libraries will attempt to quickly replace lost items with an exact copy, an updated edition of the title, or a similar title (see process chart below for Library action timeframe).  The libraries no longer refund replacement costs for items that are returned after replacement copies are ordered. Overdue fines related to lost items are not increasing and are not refundable if the book is subsequently returned. Specific fines and fees are delineated at the Library Fines & Fees page
This policy and billing cycle pertains to the Smathers Libraries only and excludes the Health Science Center Libraries and the Legal Information Center. Please refer to their web sites for billing policies.

Overdue Consequences Bills For Library Materials Borrower Responsibilities Confidentiality Of Circulation Records

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