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Procedures for ERes
Please notify your unit reserve coordinator for course account creation before the start of the semester. In order to make course reserve materials available to your students in a timely manner, please submit your requests as early as possible and observe the following guidelines. Only materials that are in compliance with copyright law may be placed on reserve.
Photocopies of other materials will be scanned and made available via electronic reserves. All photocopies of journal articles or single book chapters must have the complete citation imprinted or clearly written on them. Each journal title or single book chapter must be submitted with a photocopy of the publisher's copyright statement. Please remember to submit a signed Copyright Compliance Statement for your own work and secure permission for any student work that is on reserve. We will secure copyright permission for other materials that are scanned for electronic reserve. Materials will be scanned and made available to students while permission is being sought. If permission is not obtained or the copyright royalty fee is prohibitively high, we will notify you and remove the materials from course reserve.
Many copyrighted articles and other items have been purchased or licensed by the Library in full text through electronic journals, e-books, or article databases. Because this saves us from spending time seeking copyright permission and paying copyright fees, we encourage you to identify and assign these whenever possible. We will provide links or access information to these items. For more information, see the Procedures for Linking to Electronic Content.
We attempt to have materials accessible within three business days, but it may take longer at the beginning of the semester because of the volume of requests. It will save time if you pull the items off the shelves and bring them to the reserve office or the circulation desk when you place your reserve request. DocuFax documents will be available as soon as they have been reviewed for copyright compliance; please contact the Copyright Coordinator for the DocuFax number when you set up your account.
All items for course reserve
must
1. be legible
2. include the complete citation on the first page
3. include the publisher's copyright statement
We can place the following
materials on electronic reserve
1. student- or professor-generated materials with signed permission form
2. items published prior to 1923
3. other items determined to be in the public domain
4. links to e-books or e-journals in our databases
5. a single chapter that has not been used for this course or professor from
a book that is lawfully obtained (owned by professor or library or received
via interlibrary loan)
6. a single article that has not been used for this course or professor from
a journal that is lawfully obtained (owned by professor or library or received
via interlibrary loan)
7. any item for which permission from the copyright holder has been granted
We must FIRST receive permission
to use
1. unpublished works
2. published consumables (workbooks, exercises, standardized tests and test
booklets, answer sheets, etc.)
3. anything from a source that has already been used by the same professor for
the same course
4. multiple articles from the same issue of a journal (one may be selected until
permission is received for the remainder) for the same course and professor
5. multiple chapters from a book (one may be selected until permission is received
for the remainder) for the same course and professor
6. excerpts from an anthology or other collective work (original sources may
be located and utilized)
George A. Smathers Libraries (West, Marston Science, AFA, Education, Music, Journalism)
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