Faculty Circulation Policies
Your Gator 1 Card acts as your library card. Here's how you use your library card
- You must have a Gator 1 Card in order to check-out library material.
- All materials are subject to recall at any time regardless of the borrower's status or original due date of item.
- Materials are due back in the library at a specified time period. The amount of time given to check-out regular material depends on borrower's status.
- While most materials circulate for the time periods listed below there are exceptions.
Your GatorLink email account
- The University of Florida Libraries send email courtesy notices, overdue notices and other important library communications only to GatorLink accounts.
- It is the borrower’s responsibility to check their GatorLink mailbox frequently for library correspondence.
- If you choose to forward your GatorLink mail to another account, please note that the University of Florida GatorLink policy states, “Students selecting the forwarding option are still responsible for regularly checking for any mail sent to their GatorLink email address, or at their chosen forwarding address.” For more information about forwarding GatorLink email to other accounts see: http://www.it.ufl.edu/policies/forwarding.html
These policies pertain to operations in the Architecture and Fine Arts Library, Education Library, Marston Science Library, Smathers Library, Law Library... and Library West and storage collections.
# of Items
Up to 6 months, due dates are April 1 and Oct 1
*Patrons with the designation of Courtesy Faculty do not have access to Uborrow
The Gator 1 Card Serves As Your Library Card
Basic Borrower Responsibilities
Borrowing Library Materials
- The borrower most present a valid Gator 1 ID card in order to check out library materials and/or access databases remotely (http://www.uflib.ufl.edu/ufproxy.html)
- Identity information must be up to date on your MyUFL account.
- Recalled books must be returned to the owning library before or by the new due date.
- Most library materials circulate for up to six months to faculty and are due April 1 or October 1.
- Some items (e.g., special loan materials within the active collection, reserve items, video recordings) do not circulate or circulate for shorter periods.
- Return or renew materials on or before the due date stamped in each item.
Returning Library Materials
- Faculty may apply at any circulation desk for a Proxy Borrower card by filling out the online form, which allows registered research assistants to borrow books for the faculty member. These privileges must be renewed each semester.
- Proxy Borrower Information
- Proxy Borrower form
- Library materials may be returned at any UF library location and bookdrops are available when the libraries are closed.
Exceptions: Interlibrary loans, reserves, videos, and items from the Map & Imagery and Mead Libraries must be returned at a Circulation desk.
- When returning materials by mail, please use the following address.
Requesting An Item Not On The Shelf
- Faculty are encouraged to renew online using the online renewal service. accessible from "MY Account" in the UF Library main page
NOTE: An overdue item will prevent use of the online renewal service to renew any charged item.
- Items requested by, and recalled for, another borrower.
- Items that do not allow renewals (reserves, periodicals, etc.).
- Interlibrary loans, reserves, videos, and items from the Map & Imagery and Mead Libraries.
- One month before the due date, faculty receive a courtesy reminder through their Gatorlink email account listing all items charged out to their account. Faculty may then use the online renewal service or ask for assistance at the circulation desk.
Interlibrary Loan and Uborrow
Materials Recalled For Other Borrowers
- Faculty may request an item not charged out and not found on the shelf by completing a search request form at the item's owning location circulation desk.
- Faculty may request "in process" items not yet on the open shelves and without a 'Request' link by completing the Online Request link on the library home page.
- Faculty may also recall an item charged to another borrower or request storage material by clicking the "Request" button in the UF Library Catalog record.
- Multiple requests for the same item are handled in the order received.
- Borrowers will be notified when a needed item is available, except items from storage which are available the next business day.
- If an item in circulation is requested by another user, the library sends an email recall notice to the borrower. The recall due date overrides the original due date, and the date stamped on the date due slip.
- Upon returning it, the borrower may complete a new request for the item.
- Materials needed for course reserve are due immediately. Failure to respond promptly to recall notices is regarded as a very serious infraction of borrowing privileges.
- Borrowers must report immediately to the library materials lost, damaged or destroyed.
- Borrowing privileges are suspended and are not reinstated until the user has accounted for all non-returned items.
Lost Item Replacement Policy
When library materials are misplaced, not returned or renewed after the due date has passed, Smathers Libraries declares the materials “Lost” and will begin the replacement process. The libraries will attempt to quickly replace lost items with an exact copy, an updated edition of the title, or a similar title (see process chart for Library action timeframe). The libraries no longer refund replacement costs for items that are returned after replacement copies are ordered. Overdue fines related to lost items are not increasing and are not refundable if the book is subsequently returned. Specific fines and fees are delineated at the Library Fines & Fees page
This policy and billing cycle pertains to the Smathers Libraries only and excludes the Health Science Center Libraries and the Legal Information Center. Please refer to their web sites for billing policies.
Bills For Library Materials
- Failure to return or renew materials on or before the due date will result in blocked library privileges.
- Overdue fine rates are posted at the Library Fines and Fees page
- Library fines and replacement costs are collected by University Financial Services.
- Bills are paid through the UF Accounts Receivable Office, S-113 Criser Hall, and payment options are found at http://fa.ufl.edu/bursar/.
- Overdue fines, replacement fines, and replacement costs are not refunded once billed.
Confidentiality Of Circulation Records
- A Gator 1 card used for borrowing may not be loaned to another person. The card holder is responsible for all costs and consequences of card misuse.
- If a Gator 1 card used for borrowing is lost or stolen, it is the responsibility of the card holder to notify the Smathers Libraries immediately to deactivate the card. Notifying the UF ID Card Services office or any other agency will not result in deactivation in the library system.
- Promptly report address changes to the library to ensure receipt of correspondence.
- The Libraries will correspond with borrowers via their GatorLink email. It is the borrower's responsibility to check this mail frequently.
- Library circulation records are confidential information. Library staff will not provide any information concerning who currently has an item except as required by law.