Sources for Supplies
There are three main sources for ordering supplies for Access Services. Look at the descriptions and follow the links below to see the procedures required for each kind of supply order. (Jiffy Bags are special!)
Stocked Supplies: There are a few items that are ordered in bulk and available either from Facilities or from ALF. To request these items the Supplies Coordinator emails the contact in Facilities or at ALF.
Recurring Office Supplies: The designated Supplies Coordinator for Access Services can order these via Office Depot/Mister Paper.
Special Orders: Anything that is a non-recurring item, or that is not available via Office Depot/Mister Paper can be requested as a Special Order via Business Services. (Also, anything that can be considered a "personal item" must be special ordered including: batteries & cleaning supplies.)
Special Orders
Anything that is a non-recurring item, or that is not available via the new Office Depot Tier 1 Website can be requested as a Special Order via Business Services. (Also, anything that can be considered a "personal item" must be special ordered including: batteries & cleaning supplies- when in doubt, ask Business Services.)
If an item is specifically for patron use, not used only by staff for their daily tasks, it should be a special order (e.g. dry erase markers).
To place a Special Order, the Supplies Coordinator will use this form, have the Chair of Access Services sign it, and turn the form in to the Business Services Contact. (Keeping a copy of this on file is a good idea.)
The Supplies Coordinator will get regular updates on the status of the order and report to the Access Services Managers weekly.
When the order is recieved the Supplies Coordinator will:
Sign and date the packing slip (if received) and notify the Business Services contact. Turn the signed packing slip in to Business Services.
Distribute the supplies appropriately, including coordinating installation or assembly.
Email the Access Services managers about the recieved order along with the original requestor.
Examples of past Special Orders
Dry Erase Boards from Mister Paper
Floor Rack for Headphone storage from ABC Target
Barcodes from Symcor (looking for a new vendor now)
Copyright Brochure from ARL
Stamps for ILL and ALF from Target Copy
Reserves Labels and New Book Labels from Watson Label Products
Mailer Bags for ILL and Reserves from Mister Paper
CD/DVD/VHS Security Cases from Gressco
CD/DVD Storage Cases from Gressco and Brodart
Mounting Squares from Gaylord (we estimate that we use 60 boxes a year for Library West Circulation)
Photocopier Machine from B&B
Lucite Literature Holders from Brodart
Coaster Pager System from LRS
Current Contacts
Supplies Coordinator: Angela Mott
Facilities: Peter Miller
ALF: Hang SooHoo
Business Services: Sonia Coleman
