Office Supply Ordering Information

Each department has been given budget and put in charge of ordering their own supplies.

Budget is for fiscal year. Once money is exhausted, no more supplies may be ordered.

Mister Paper/Office Depot is the only approved vendor that may be used. A PCard and online account is required.

Special Request policy is unchanged; form is required and should be routed to Fiscal Services. Anything not on below list is considered a Special Request.

Receipts/documentation must be provided to Fiscal Services (Sonia Coleman) within 3 days of order being placed. Receipt must be signed (verifying receipt of shipment) and have Dept ID provided, either directly on receipt/document or on University-provided form to accompany receipt. If shipping receipt/slip is provided, please include this with your receipt.

Please contact Fiscal Services if you have any questions or need assistance.

UF PCard Info

Pre-Approved Purchases

Purchases Requiring Approval

Non-allowable Purchases

-Batteries

(all used batteries must be returned to Peter Miller in Facilities for proper disposal)

-Calculator Tape

-Calendar refills (allowable only if student scheduling is necessary)

-Clipboards

-Deskpads

-Drawer organizers

-Duster, canned air

-Envelopes

-File Folders (manila/hanging)

-Hole punch

-Ink refills

-Labels

-Letter trays

-Liquid paper/correction tape

-Markers

-Moistener

-Notepads

-Paper clips

-Paper (fax/xerox)

-Pencil sharpeners

-Pencils

-Pens/refills

-Post-its

-Printer ribbons

-Protection sheets

-Rubber bands

-Scissors

-Stamps

-Staplers/staples

-Tape (regular/cartridge)

-Toner

-Footrests

-DVD cases

-Jiffy bags

-Power strips

-Bandages/bandaids

-Cleaning supplies

-Calendars

-Anything that could be considered "personal item"

University of Florida

George A. Smathers Libraries

Office Supply Ordering Information