Contributed Cataloging Section FY04 Annual Report
The Contributed Cataloging Section did an outstanding job accomplishing the year's objectives. The staff successfully completed the migration to Aleph - a tremendous feat by itself - while participating in numerous reclassification projects, incorporating CatME software into the workflow, and continuing to catalog incoming material even during the NOTIS freeze.
Contributed Cataloging Section FY04 Objectives http://www.uflib.ufl.edu/catmet/ContribCat/CCobjective0304.html
Lead Aleph cataloging implementation
activities
Contributed to:
TS Aleph Implementation Group http://web.uflib.ufl.edu/catmet/committees/active/TSAlephIG/rspmpgmain.html
UF Aleph Steering Committee
UF Aleph Migration presentation at FCLA Joint Meeting
ALE 201 Introduction to Functional TrainingParticipate in dataload reviews
- Reviewed Subset Load 4, Full Load 2, Subset Load 5, and Full Load STP and submitted numerous problem reports
- Assisted with stress testing
Establish cataloging curriculum and provide training
- Cataloging Trainers Group planned training program
http://web.uflib.ufl.edu/catmet/committees/active/ALEPH_CTG/RSALEPHtrainers.htm- Delivered the following classes:
Cat 101: Introduction to the Bibliographic, Item, and HOL Records
Cat 102: Intermediate Holdings and Items and Provisional Records
Cat 103: Advanced Copy Cataloging
Cat 104: Introduction to Aleph Original Cataloging and CatME
HOL 101: Introduction to MARC Holdings
HOL 102: Introduction to Serial Holdings- Met frequently post-STP to resolve outstanding issues
- Created mechanisms for sharing Aleph cataloging information among staff involved in cataloging librarywide
Aleph Catalogers FAQ http://web.uflib.ufl.edu/rs/RSTech/aleph/aleph_faq_list.htm
Aleph Catalogers e-mail list (alephcats@uflib.ufl.edu)Adapt workflow to improve effectiveness
- Collaborated with other functional areas both informally and formally through the TS Aleph Implementation Group, UF Aleph Steering Committee, and Cataloging Trainers Group
- Coordinated NOTIS freeze cataloging activities
Cataloging procedure
Guideline for staff outside Resource Services- Worked closely with FCLA to customize Aleph to meet local needs (e.g., Check Record, HOL defaults, diacritics, templates, search menus)
Create procedural documentation
- HOL Local Input Standard
- Items and Holdings Guide
- Authority Checking in Aleph
- Record Deletion Guide
- Item Process Status Guide
- and maintained Aleph at UF Web guide
- Launched AlephPro and began the conversion of CatPro
Incorporate CatME and Connexion software into workflow
- Delayed broad implementation of Connexion
and notified library staff (see
http://www.uflib.ufl.edu/catmet/committees/active/oclcconnextg/oclcconnextgEmails020304.html) - Conducted three CatME training classes for 46 staff throughout library
- Created supporting documentation re. CatME
- Migrated cataloging functions from Passport to CatME
- Introduced Connexion Client as alternative to CatME (Copy Cataloging Unit)
Provide cataloging support
for Digital Library Center
Develop brief catalog record
guideline for locally digitized material
- Created guideline
Hold department meeting to review and discuss activities to date
- (in early FY05) Presented "Back to
the Future: RS and DLC Collaborations"
Link to Powerpoint Presentation
Respond promptly to DLC requests for cataloging and input
- Provided cataloging as needed
Evaluate workflow for PALMM projects
- Planned for LTQF changes
Collaborate with Collection Management and
Special and Area Studies Collections
Update Cataloging Priorities
Policy
- Revised policy
Assess use of Uncataloged Collections Inventory
- Completed 2003 update - see Public Folders/Uncataloged Inventory
- (in early FY05) Will discuss various topics, including the inventory, at Collection Management Department meeting
Build on ideas discussed at ARL's Exposing Hidden Collections Conference
- Coordinated a librarywide open forum re. the conference with Special Collections staff
- Met with Head of Special and Area Studies Collections to discuss inventorying and cataloging hidden collections
Examine and develop use of collection level records
- Discussed collection level records with curators
Complete research project re. cataloging of locally created History Web sites
- Project delayed because of problems with the LiveStats program
- (in early FY05) Contacted Systems to provide hit counts via the Web Server
Evaluate workflow changes resulting from
position upgrades and gauge effect on cataloging productivity
Documented the following changes in ALA 2004 Annual poster session "The
New Face of Cataloging"
- Increased reliance on students to handle DLC and PCC copy
- Shifted bulk of complex copy cataloging to lower level staff
- Transferred responsibility for thesis cataloging, including ETDs, to Copy Cataloging staff
- Increased FTE assigned to original cataloging
Cataloging output for the three Contributed Cataloging Section units combined from FY03 to FY04:
40% decrease overall
47% decrease in copy cataloging (13,274 to 6,978)
6% decrease in original cataloging (5,064 to 4,780)
Copy cataloging output of total decreased from 73% to 59% (13,274/18,338 to 6,978/11,758)
Original cataloging output of total increased from 28% to 41% (5,064/18,338 to 4,780/11,758)**It is significant to note that during this extremely busy time the original cataloging production decreased only slightly. This is remarkable considering all the other demands on staff time.**
Cataloging output for the Copy Cataloging Unit from FY03 to FY04:
2.1% increase overall for titles and adds (29,059 to 29,656)
3.8% increase in titles cataloged (26,693 to 27,700)
17.3% decrease in adds to existing titles (2,366 to 1,956)
Student output of titles cataloged increased from 8% to 48% (2,165/26,693 to 13,397/27,700)Other cataloging activities:
Microform analytics
Added 36,331 Early American Imprints microfiche titlesArrearage titles
5% decrease from FY03 to FY04ARREARAGE 2/96 6/97 6/98 7/99 7/00 6/01 10/02 10/03 10/04 Fine Arts 480 242 239 217 104 103 10 9 9 Humanities 1701 1287 934 903 467 395 230 226 226 LAC 4050 2806 2413 2049 1602 986 878 865 829 Science 1079 884 414 112 81 76 67 39 18 Social Sciences 2327 1963 1411 689 290 119 108 105 93 Microform no stat no stat 144 104 104 104 77 77 77 TOTAL 9637 7182 5555 4074 2648 1783 1370 1318 1252 Foreign language outsourcing
OCLC TechPro cataloged 68 Hebrew books, 12 Hebrew maps, 8 Arabic books, and 1 Sanskrit book. David Bade, Original Monograph Cataloger at the University of Chicago Library, cataloged 50 books in 18 different African languages on a volunteer basis.NACO FY04 Annual Report http://www.uflib.ufl.edu/catmet/amq/NACO/nacoannual0304.html
BIBCO FY04 Annual Report http://web.uflib.ufl.edu/catmet/BIBCO/bibcoannual0304.html
SACO FY04 Annual Report
Support reclassification efforts
- Reclassed ~2,000 sci,hssl monographs
- Verified/Reclassed ~11,000 Dewey Biographies (487 required manual call number assignment)
- Verified/Reclassed ~20,000 main,900 monographs
- Reclassed 113 Japanese monographs
Review and document process for handling e-book record loads
- Established procedure for loading e-book records in NOTIS
- Created comprehensive record of e-book loads (see Public Folders/RS E-book loads)
- Loaded e-book titles for the following packages: 9,595 netLibrary, 739 History E-books, 4,642 Books 24x7, 7 PastMasters
- Loaded 2,839 Wright American Fiction e-book links
- (in early FY05) Implemented process for loading e-books in Aleph using GenLoad
Implement workflow for cataloging consortial databases
- Obtained lists of databases from Systems Access Coordinator
- Cataloged approximately 75 consortial databases (CSA, Eureka) prior to migration
- (in early FY05) Created inventory of databases in Public Folders/CatMet-Databases and set up workflow for processing ~400 remaining uncataloged databases
FY04 Unit Annual Reports
Science Unit
Social Sciences Unit
Special Collections/Architecture
and Fine Arts/Humanities Unit
Copy Cataloging Unit
Authorities Activities
Prepared by: Betsy Simpson
