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Cataloging and Metadata
George A. Smathers Libraries
University of Florida
P.O. Box 117004
1508 Union Road, Room 400
Gainesville, FL 32611-7004

Telephone: (352) 273-2675
Fax: (352) 392-4788

Division of Scholarly Resources and Research Services
Cataloging and Metadata Department

Serials Team Annual Report



The CONSER team contributed more than 514 records to the OCLC/CONSER database, exceeding our required quota by more than 25%. This includes original records, upgraded records, and maintenance performed on records already existing in the OCLC database. Our support of the Storage Documents (StoDocs) project continues to be a significant source of statistics, although we have also made inroads on some of our more intractable backlog, particularly the microform items, thanks principally to the efforts of Trish Dana and Susan Constantineau. We have cataloged most of the existing subject-based Guides@UF, and were able to collaborate with the Health Sciences Center Libraries to add MeSH headings to medical subject guides.

In the fall, Naomi taught the Serial Holdings Boot Camp classes for more than 32 faculty, staff, and students who work with HOL records as part of their jobs. This should help us to attain greater consistency in reporting our serials holdings which is an important part of participating in cooperative collection efforts. With the information gained about publication patterns, staff were able to begin adding publication pattern data to title and frequency changes, taking pressure off staff in the Acquisitions Dept., and reducing the number of times such records have to be passed between units.

We began participation in the CONSER Open Access Journal project, a project to provide CONSER-level records for journals added to the Directory of Open Access Journals. If this pilot project is successful, UF hopes to be able to continue with this cataloging project.

We assigned LC call numbers to most of over 300 Education Library periodicals. Through that process, we identified substandard records to be upgraded, inconsistencies in holdings to be remedied, and other problems. This project will continue into 2011/2012.

We completed the second load of Local Holdings data into OCLC, and performed analysis on the error report received. We also performed corrections of some of erroneous data, although this will be an ongoing process that continues throughout subsequent loads because of the size of the error file.

Naomi participated in the unofficial RDA testing sponsored by the Continuing Resources Cataloging Committee as a reviewer, analyzing submitted records and giving overall impressions of the difficulties and advantages of applying RDA in the continuing resources cataloging environment. In addition, several members of the team attended various RDA training presentations. In January, our local newspaper classification system became freely available to the larger community through NASIG: .

As part of the preparation for a single bibliographic database among the State University Libraries, Naomi gave feedback on the tag treatment for MARC fields unique to or most used in serial records. She has also been helping develop workflows and policy statements for serial holdings in the shared storage facility. The team has also worked to clean up wrongly formatted and outdated field tags in bibliographic information and find OCLC copy for serial records that did not have a match in the reclamation project.

Naomi was selected to participate in a 2-day Project Management Institute presented by DeEtta Jones.

As the year concluded, Todd Chisholm was asked to participate in a task group charged with updating the CONSER Cataloging Manual with a module dedicated to the cataloging of comic books and graphic novels as serials.


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