Instructions for setting up Dells with WindowsXP
(Last updated: June 5, 2008)
IMPORTANT!!!
It appears that the following programs have been preinstalled on the new Dell Optiplex 745 compters. Please verify this when you get it up and running by checking Start --> Programs.
- Microsoft Office 2003 (with key preentered)
- Mozilla Firefox
- Adobe Reader
Please refer to documentation at the Systems Dept's "Liaisons "How To" Guides" page for setting up McAfee Antivirus..
Before removing the previously installed PC:
- Record the actual IP Address and IP Gateway in use.
Click Start --> Run --> in open box, type: "cmd /k ipconfig /all" (without quotes) and hit enter.
- Make sure the user has backed up all files to their network folder. These should include email personal folders (search for *.pst), macros, My Documents, Connexion database files (located at C:\Documents and Settings\username\Application Data\OCLC\Connex\Db), and any other files not in the My Documents folder (such as on the desktop, etc.).
- Check cord locations, condition and pathways. If network cord is damaged, request new one from syshelp.
- NOTE!!! If the computer being removed has Macromedia Contribute or Macromedia MX, which includes Dreamweaver and Fireworks, you must transfer the license. To do this, open the program, choose Help in the top menu, and choose transfer license and follow the prompts.
- NOTE!!! Go to \\Smathersnt2r\Departments\ReadOnly\Office2003 and open the Word document: Office 2003 Application Keys.doc. Print this out. This is the Key that will be needed to install the Office 2003 applications on the new machine.
Prepare the old PC and monitor for transfer/survey in accordance with proper procedures (see Systems website for documentation. Also available from your Systems Liaison Coordinator) and remove it to a safe location.
You will need to format the hard drive. You may want to wait until the new machine is installed before reformatting to make sure everything is fine with the new CPU.
Fill out the electronic version of the “Systems Equipment Update Form” linked from http://web.uflib.ufl.edu/libsys/syshome.html. After you fill out the required information, check the "Email copy to me" box and then click the Send button. When you receive the email verification from Systems, print out a copy to attach to the machine and forward a copy to your department Liaison Coordinator. Most of the machines we currently have will be transferred to public machine use. However, the Optiplex 280 models will be remaining within our department and do not require the electronic form to be filled out.
The new machines do not come with new external speakers. Save the speakers to use with the new machine if the user wishes to keep them.
Prepare the area for a new machine (these steps should be followed even if a PC was not previously installed to this location.)
- Remove all power and monitor cords from old computer.
- Clean the area of dust and debris.
- Check the desk surfaces for spills or flaws. Make sure it is big enough and strong enough for the new PC.
- Check wire locations for power, network connections, keyboard, mouse, speaker, flash-card readers, printers, drives, scanners, etc.
Once the new machine has been removed from its packing materials:
- Record the WSID. This will become the PC’s “Computer Name.” The WSID is found on the outside of packing box. Obtain the WSID Tag and plastic sleeve from the Liaison Coordinator.
- Apply the WSID label to the same side of the CPU that has the multicolored Windows tag.
- Verify that the Serial Number on the tag matches the Serial Number on the CPU!
- Apply the WSID label supplied to the back of the monitor.
- Place the CPU, keyboard, mouse, speakers, and monitor in the work area as they will be used by the designated staff member. These CPUs are designed to lay on the side (four rubber feet on side) with the monitor on top. They should not be placed any other way. The monitor is fairly lightweight and the CPU housing is designed to support it. Also, the CD drive will only hold a disc with the CPU in this orientation.
- The flat panel monitors have USB connectors on the side. In order for these to be used, you must also attach the supplied USB cable from the monitor to the CPU.
- Plug in the power, keyboard, mouse, monitor, other externals, and speakers. Do not attach the network connection yet.
Turn the computer on.
Enter the WSID for the CPU and your department’s Administrator password.
Be sure you enter the password correctly. If you are not sure about it, check with another liaison in your department or with the Liaison Coordinator in your department.
Click Start --> Settings --> Network Connections
Right click on Local Area Connection, choose properties
Under the General Tab, click on Internet Protocol (TCP/IP) and click properties.
Enter the connection parameters, as follows:
- Check the Use the Following IP Address radio button.
- Static IP: 128.227.223.xxx (replace xxx with the IP assigned to the old computer)
- Subnet Mask: 255.255.255.0
- Default Gateway: 128.227.223.1
- Preferred DNS: 128.227.54.45
- Alternate DNS: 128.227.54.18
- Click the Advanced button and choose the WINS tab at the top.
- Click the Add button and enter 128.227.54.45 and click Add.
Reboot
Sign on with administrator login
Adding machine to the smatherslib network.
Please refer to Systems instructions for adding machine to smatherslib.
See http://web.uflib.ufl.edu/libsys/syshome.html and click the "Liaisons "How To" Guides" link.
Click the "Join the Domain" link.
Sign in with your network password.
Note!! If you previously changed the Control Panel to "Classic View" ignore the clicking on performance and maintenance. Instead, start with "Double click the System icon."
Add user groups.
Please refer to Systems instructions configuring user groups.
See http://web.uflib.ufl.edu/libsys/syshome.html and click the "Liaisons "How To" Guides" link.
Sign in with your network password.
Click on the "Add User Groups for Staff Workstations" link
Reboot
View Settings
Note!! View settings are determined for each user.
Windows XP is a little different in the way it looks compared to Windows 2000. However, this setting can be changed to look like Windows 2000.
Go to the Control Panel a Appearance and Themes a Change Theme and select “Windows Classic” to make the desktop look similar to Windows 2000. You can also change the appearance of the Control Panel by clicking on the “Switch to Classic View” link in the upper left corner of the Control Panel main window.
- While in the Control Panel, set the Screen Saver, Power, Taskbar/Start Menu views, and folder options. These settings are determined by each user.
- Screen savers are on by default, but each user MUST set the option for “On resume, password protect” and set for 5 minutes option for security purposes.
- Power settings should be changed to “Always On” for the machine and “Never” for the device sleep modes, including the monitor.
- Taskbar and Start Menu may be left with the modified XP view or changed to Classic view.
- Click Folder Options icon in Control Panel and choose the View tab. Select "Show hidden files and folders" option and uncheck the box next to "Hide extensions for know file types." Click OK.
Borland Database Engine (for printing/viewing call number labels with Aleph)
While assigned user is logged in (mail personal folders, etc.)
Microsoft Office 2003 (Should be preinstalled with key already entered)
Go to \\Smathersnt2r\Departments\ReadOnly\Office2003, the product key is in the file named Office 2003 Application Keys.doc. Open this file and keep open or print out to use while installing the Office programs.
Open the folder and run the Setup file. You will be prompted for the Key.
After installation is complete, immediately run Office updates (http://office.microsoft.com)
This installation of Office is missing a font required for Aleph and Connexion. You can locate this font on the server in the Office 2000 installation package at \\Smathersnt2\Office2k\Windows\Fonts. The font name is ARIALUNI.TTF. Simply copy and paste (or drag) to C:\WINDOWS\Fonts on the local drive of each machine that the new Office was installed on. Once you have done that, double click the font and then click done. This should solve the display problem.
If installing Microsoft FrontPage, you will be required to obtain disks from Systems. Please check with the liaison coordinator or place a request through SysHelp.
Installation files for Production, Test, and Report Clients are located at: \\Smathersnt2r\Projects\Aleph\Client Downloads. You only need to install Production, unless the user of that machine wants the others also installed. Each folder has set up instructions in a Word Document. Please read those instructions first.
- After you have installed Aleph, some permission must be set in order for "non-liaison" staff to use the program.
- Double click "My Computer", and then "Local Drive (C:);
- Right click on "AL500 UF Production" and choose properties and then the Security tab;
- Click the Add button below Group or user names;
- In the "Enter the object names to select" box type in Real Users and click the Check Names button;
- Click the OK button (you may or may not be asked to enter your network password to verify);
- Back in the Properties window, highlight Real Users. In the Permissions window below, make sure all boxes are checked except Full Control and Special Permissions and click OK;
- Next, on the C: drive, locate the temp folder. If there is not a temp folder, create a new folder and call it temp;
- Right click on the temp folder, choose properties, and do the same steps you did above for the Aleph folder.
Go to \\Smathersnt2r\Departments\ReadOnly\Freezip
- Double click freezip.exe and allow to install.
Other software required for your department.
OCLC Connexion
Location of installation file: http://www.oclc.org/connexion.
Locate and click the "Download Connexion Client" link in the left frame.
Enter OCLC Authorization code and password (Get your code from Technical Coordinator)
Click on the "Connexion client 2.10 complete software" link. (NOTE!! If you are only upgrading to the newest version of Connexion on a machine that already has an older version of Connexion, you only need to click on the "Connexion client only version 1.50 software" link.) The software will download to your desktop.
Launch the install program that downloaded to your desktop.
Accept the terms and choose to install for "everyone" when prompted.
If help is needed using Connexion, read the free online tutorials at http://www.oclc.org/support/training/connexion/
After installation is complete, permissions need to be set on one file.
Click My Computer --> Local Disk (C:) --> Program Files --> OCLC --> Connexion --> Program and find a file called UpdateVersion.xml. Right click and choose Properties. Choose the Security Tab and Add Real Users to "Group or User Names" field. Once added, check all boxes except full control.
Adobe Acrobat Reader (should be preinstalled)
Go to the Adobe site:
http://www.adobe.com/products/acrobat/readstep2.html
to download this freeware.
Step 1: Select the following parameters:
- Language: English
- Platform: Windows XP
- Connection speed: Broadband
Step 2: Leave the first box checked (Install full version) and uncheck the second and third boxes (unless the assigned user wants the free toolbar (not recommended) and Photoshop Album 2.0 Starter Edition (also not recommended)) Ask them to read the description. If it is something they think they would like to use, you can install it. Check the box next to “Do not use Adobe Download Manager.”
Step 3: Click on the download box and save to desktop.
Find the file downloaded to desktop and double click to launch installation.
Accept the Adobe certificate, if there is one.
Allow program to install.
FireFox (should be preinstalled)
Install the latest version of the Firefox web browser located at www.mozilla.com
Go to www.macroexpress.com to download Macro Express. Obtain the key from the Systems Liaison Coordinator or from the Technical Services Coordinator.
If the user is a web page publisher, obtain assigned installation disk from your department’s Web Page Coordinator (Greg in CMD)
Download and install from the Macromedia site at: http://www.macromedia.com/software/
http://www.apple.com/quicktime/download/win.html
Choose the first one (for Win 2000/XP)
Uncheck the three boxed under “sign up” and you don’t need to put in your email address.
For Gainesville Area
Run Setup
Windows Defender
http://www.microsoft.com/athome/security/spyware/software/default.mspx
Specialized Programs
Some users have specialized programs installed that are not used by other staff. These may include: GenLoad, Catalyst (if LUIS is used), RLIN21, WS-FTP, etc.
Borland Database Engine (for printing/viewing call number labels in Aleph)
Follow procedure at: http://www.uflib.ufl.edu/alephpro/catmet/Printing-CN-Labels.htm
While assigned user is logged in
- Access Outlook Mail for the first time after installation of Office.
- Create link to personal folders.
- Open Control Panel and click "Switch to Classic View" in left frame
- Double click the Mail icon
- Click the Data File button
- Click the Add button
- NOTE!!! If there is a file showing that you want to remove, highlight it and click Remove button, then click the Add button to create new Personal folder. (You may have multiple personal folders if you want. I have six, each with a different name).
- In the "New Outlook Data File Window" highlight Office Outlook Personal Folders File (.pst)
- A new window "Create or Open Outlook Data File" will open.
- The default location will be on your local machine in the Outlook folder and the default name is Personal Folders.pst.
- From the dropdown menu next to "Save in" select the following path: My Network Places --> Entire Network --> Microsoft Windows Network --> Smatherslib --> Smathersnt2r --> UserFolders --> (your division, eg, TechnicalSvc) -->(your dept, eg, ResourceSvc) --> Users -- (your personal user folder) --> (your .pst file)
- Click OK --> OK. ( I suggest not giving it a password, because that password will not change when you change your network password and somewhere down the line you may forget that old password and won't be able to access your personal folders. If you don't give it a separate password, it takes on your network password).
- At this point, you should be done. Open your Outlook and your personal folders should be at the bottom of your folder list.
- NOTE!!! If this is for a new user who does not yet have any Personal Folder, go through the same process as above, but, when in the user folder there will not be a .pst file. Simple go with what is in the "Save as" window and click ok. The file will be created and placed in Outlook.
- Install network printers
- Always allow the Printer Wizard to run a “test print” and verify that it has printed correctly.
- Copy/Restore backed up files from server location
- Setup, test, and try all other external hardware items.
Once machine is installed, please also do the following for inventory purposes:
(This step is for new machines only and not required for Windows XP upgrades)
Start --> Run --> Type cmd /k ipconfig /all
Press <alt>-Print Screen
Open a new Word document.
Paste into Word <ctrl>-v
Below the image, add the following information:
--Date received (on WSID tag)
--Serial and Property numbers from CPU (New ones may not have a property number yet) (on tag)
--Port Number
--WSID, serial, and property numbers of Monitors (on tag)
--WSID of Barcode Reader (if available. If not there, put "none")
Print the document
Please give this printout to the Systems Liaison Coordinator so that he may update the department inventory.
Procedures written by:
