AUTHORITY CONTROL -- 1997/1998
- About five months were spent (July-Dec.)
in being physically located at the FCLA office. It was interesting
to discover how much of the work involved in authority control could
be performed off-site.
- Completed one full year of processing
weekly New Headings reports. In June 1997 monthly reporting was changed
to weekly reporting. FCLA now claims new subject and name authorities
every Saturday night. This has allowed us to substitute time spent
in deriving authorities with correcting typos that affect both controlled
heading searches and keyword searching.
- BatchBam software was completed by
Gary Strawn in January and after some further refinements in the testing
process, the software is now used for all Yankee indexed titles just
prior to their uploading to OCLC. BatchBam and the Bam button on CLARR
are used in claiming many series authorities that are exempt from
- The CLARR bandage button was activated
for UF in March. 365 names and subjects were processed using this
technique eliminating tedious pasting of new heading forms. Several
of these headings corrected involved over 500 bibliographic records.
These corrections are identified by Error 9 reports and LC changed
- Several different printouts of Error
9 headings were worked through. Error 9s are instances where the heading
on a bibliographic record is a cross reference on an authority record.
Corrected mainframe software from Gary Strawn allows us to capture
cross references that are suppressed in public LUIS but are still
incorrectly used on bibliographic records. This printout is extensive
and is being currently worked on.
- Received authorizations that allow
batch or individual correcting of LL, LF, HC, and JX bibliographic
- Comparison of several years statistics
for heading corrections follow. It is obvious what year we received
computers that allowed copying and pasting. The 1997/98 corrections
are ones done record by record. CLARR's bandage button corrections
are not tallied.
1994/95 1995/96 1996/97
10322 12638 34558
- Hosted with FCLA the November meeting
of the Authority Committee. Report of the meeting and the Committee's
activity for 1997 is at: http://www.fcla.edu/FCLAinfo/tspc/authsub/aurpt97.html
- Gave presentation at NUGM in September
on CLARR and CLARR-related software development. Visited G. Strawn
at Northwestern to review contract and software development and to
discuss his participation in the Authority Committee November meeting.
- Began learning Visual Basic 5 and
Microsoft Access to see how they could be used in the Warehousing
Project and to determine if we might be able to develop some pc software
for general Resource Services desktop use to increase staff productivity.
- Upon our return to campus and the
completion of renovation, work with the Arrearage was resumed. Most
of the reduction in the size of the arrearage is due to Collection
Management withdrawals and some researching of sarr LAC material.
African material was subsorted out of the Social Sciences and Science
arrearage. The African material totals 544 titles. Arrearage totals
and comparisons follow:
|| TOTAL 2/96
|| TOTAL 6/97
|| TOTAL 6/98
| FINE ARTS
Prepared by: Nancy
Williams, July 1998
Last updated: July 22, 1998