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CatMet Management Group Minutes

April 25, 2007

Attendance: Peter Bushnell, Jane Anne Carey, Steve Fuquay, Jimmie Lundgren, Betsy Simpson, Doug Smith, Priscilla Williams, Naomi Young 

Catalog Problem survey

Catalog Problems mailbox survey results were reviewed/discussed.  The survey provided positive feedback.  Of the 48 responses received, 32 reported using the system.  In response to suggestions, the group will 1) update the Staff to Contact guide 2) respond to submissions asap even if it is only to confirm receipt 3) include submitter when referring problem and 4) investigate use of a syshelp-like system.



Beginning with December 2006 graduation, the Graduate School is instructing students to provide their majors rather than their major departments on the the first page of thesis abstract.  The group agreed with public service concerns about the potential loss of access via major department.  Priscilla will ask Gerald, the department's ETD Committee representative, to find out if the metadata the Graduate School provides to FCLA will continue to include (or could continue to include) the major department. 

Name-a-Book Program

Doug will follow-up with Steve Carrico regarding the workflow for the Name-a-Book Program recently described in an e-mail from Barbara Hood to All Library Staff.



There was a brief discussion about the equity table for determining salary increase amounts.  Brian Keith is holding meetings to answer questions from staff who need further understanding of the process.  Jimmie commended Brian for being accurate with information concerning this matter.  The market equity increases will take effect on May 4th and staff should receive their salary increases on the May 25th paycheck.


Aleph 18

The functionality testing of Aleph 18 is going well. 

The Training Committee will do training sessions in Rm. 308 in the Marston Science Library on the following dates.  In addition, the committee is looking into taping the session to make it easily available to remote catalogers and those who want a review.  A suggestion was made to practice the session with a group of staff/managers.


June 28th – 2-4

July 3rd – 10-12

July 10th – 2-4

July 12th – 10-12

Betsy will send a draft list of cataloging liaisons to the group.  


Jane Anne reported that the Phase III NEH grant has been awarded.  The timeframe is October 1, 2007 to December 31, 2008. 


DLC material without location designation

Naomi reported that DLC is in the process of inputting Item Process Statuses for items previously charged to DLC on pseudo-patron cards as the items come due.  Circulation staff contact DLC when there is a request for the material. 


Library inventory

Barbara Oliver asks that a physical inventory of everything that’s not a fixture be counted and reported to her by the end of May or the beginning of June.  This was requested from Tallahassee.  Betsy volunteered to do this task.

Faculty start date

Nancy Poehlmann will start work as Head of Humanities and Special Collections Cataloging Unit on June 4.



The Grants Management Committee has requested funding for another round of mini-grants to start in the fall.

ARL stats

There have been two meetings of the ARL Statistics Survey Review Task Force.  Members of this committee include Vernon Kisling, Cecilia Botero, Ed Hart, Jason Fleming, Betsy Simpson and Steve Carrico (chair).  The task force will recommend improvements in how statistics are gathered across the library system.




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