CatMet Management Group Minutes
October 3, 2007
Attendees: Jane Anne Carey, Jason Fleming, Jimmie Lundgren, Hikaru Nakano, Nancy Poehlmann, Betsy Simpson, Doug Smith, Priscilla Williams, Naomi Young
Betsy shared highlights from the 9/27/07 Library Council meeting:
- MSL Librarians Tara Cataldo, Denise Bennett, and Carrie Newsom conducted a detailed analysis of the library resources and services directed at UF's College of Engineering (COE) for Dean Russell and COE Dean Khargonekar. Their report compares UF library support to four COE peer institutions and will serve as a model for other disciplines.
- Contrary to previous indications, the materials budget is expected to decrease by 4.26% along with the rest of the library's budget items. Dean Russell expressed her desire to have a more open and transparent budget process. Library Admin will submit a draft budget with the required reductions to Provost Fouke within 1-2 weeks. After the budget is approved, any open positions that have been budgeted for can be posted.
- Dean Russell stated again that the library is committed to implementing the second half of the market equity increases sometime this year.
- HR recommends hiring work study as much as possible because of the reduced cost.
Travel request forms should be submitted by Friday, October 5th.
Service pins and certificates will be given to department chairs on an ongoing basis during the year for distribution at a department meeting or other public forum.
New Tech Services committee
Following a recent discussion at the 9/13/07 TS Aleph Implementation Group meeting, Betsy asked the group for input regarding Michele's plan to charge a new cross-divisional committee that would replace both the TS Aleph Implementation Group and the Technical Services Steering Committee.
Betsy reported that Trudi will begin phased retirement in February 2008 and might be assigned to give some of her time to the department. The group brainstormed about activities for her.
Copy Cataloging is taking over gifts cataloging, which consists of approximately 1,500-2000 new titles per year and 1,000-1,500 adds.
Jason asked for input re. setting up macro keys. Doug mentioned there is a preference for being able to use single keys when possible.
Priscilla plans to give a refresher session on BIBCO.
Separate versus single record
Prompted by a number of mini-grant proposals involving local digitization projects, the group discussed current practice re. creating separate records for e-resources versus adding links to print records. Previous to the meeting Jimmie shared a 2004 report from the Link Monitoring and Maintenance Committee (now disbanded), which confirms that both methods are permissible. [see Guideline for the Use of 856 Fields in Aleph]
Link checking update
AcqLic E-Resources Unit has started running the link-checking report. Doug K,, Jessica, Steve C., Jason, Betsy, and Priscilla will meet to discuss the distribution of broken and redirected links identified through the reports.
TS Aleph Implementation Group is looking into changing the UF OWNs to PUBLIC in order to avoid the problem of having to change UF OWN to PUBLIC to make OCLC overlays work.
Betsy reported that AFA is weeding Dewey material because of a lack of space. Ann Lindell estimates that approximately 20-25,000 volumes will be sent to storage or withdrawn leaving 15-20,000 volumes to be reclassed, possibly next summer. The totals include monographs and serials.
L-M-N class material
Hikaru asked that the Location Policy for Print Monographs Classed in L, M, and N be reviewed.
Serials reclass group
A core group of eight will do an excel master. This will include bib level, representation from subject units. Hank will make a master list, a shelving area will be set up for materials being returned.