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CatMet Management Group Minutes

November 3, 2010

Attendees: Peter Bushnell, Jane Anne Carey, Jimmie Lundgren, Hikaru Nakano, Betsy Simpson, Doug Smith, Priscilla Williams, Naomi Young

Guest: Gerald Langford

ETD summaries

CMG discussed the difficulties copy catalogers face when translating characters in ETD summaries for upload to Connexion.  Doug explained that the task greatly increases the catalog time.  Gerald provided examples of ETD summaries from Virginia Tech and Georgia Tech ETD records.

CMG agreed to the following actions:

After the May ETDs are cataloged, CMG will evaluate and make changes if needed.

Jimmie is going to remind the Science selectors that they are welcome to send subject heading suggestions for ETD records.

Room 300 security

Security on the floor is getting more attention because of recent events along with the permanent lack of staff near the entrance.  Betsy will submit a grover for the following improvements to be made prior to making a decision about locking the doors 24/7:

Foreign language subject headings

The SUL OPAC Subcommittee would like all foreign language subject headings to remain on catalog records.  As a result, CatQC has been updated so that it no longer removes the headings from records for shelf-ready items.  Doug has informed copy catalogers not to remove the headings, and Jimmie will inform the original catalogers.

Copy 2's

Steve Carrico is in discussion with Coutts about how much it will cost to have them add copy numbers to shelf-ready material spine labels, then he will discuss with the branches. 

In a recent Access Support and Circulation Discussion Group meeting, Doug agreed to reinstitute copy numbers for replacement copies.

Naomi will review MARC Holdings Format documentation to see if there is a best practice regarding the use of separate holdings for separate copies.

Aleph Version 20

Version 20 offers a number of authority and acquisitions-related enhancements.  FCLA is considering an upgrade in summer 2011.


The Test Client now includes the MARC code changes supporting RDA, which means catalogers could create test rda records.  CMG decided to postpone such testing until closer to RDA implementation, if that occurs.

Single bib client review

Betsy reminded CMG about reviewing the single bib test client by November 10.

CatMet info on DLC cost template

Betsy reported that the cost template sent previously was based on faulty salary data.  An update will be sent at a later date.

OLE project

Jimmie described her activities on the OLE Data Model Team.  Recently, she drafted item and holding entities, as part of the entity relationship model being developed by the group.

SQL group

A CatMet SQL group coordinated by Jane Anne is being formed to help brainstorm strategies for running Aleph reports.


Priscilla reported that AGRSSR is in the process of being revamped.  It's unclear at this time what will take its place.


Hikaru asked about a training session for setting up conference calls.  A suggestion was made to discuss this with Bonnie Smith in HR.



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