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CatMet Management Group Minutes

December 2, 2009

Attendees:  Peter Bushnell, Jane Anne Carey, Hikaru Nakano, Betsy Simpson, Doug Smith, Priscilla Williams, Naomi Young

Offsite facility
Betsy distributed a draft budget for moving to the offsite facility.  Although a definite decision has not been made re. the buildings off 13th Street, Steve and Betsy have been asked to submit a proposed budget for planning purposes.  CMG members were in favor of going ahead and setting up a task group for the move.  Betsy will talk to Steve to coordinate.

Activities/Accomplishments Summary

CatMet has to submit a list of accomplishments, pending projects/issues, and needs covering July 1-December 31, 2009 by December 10.  CMG brainstormed topics, including stodocs, storage reclass, local serial holdings, single bib pilot, OCLC reclamation, uncataloged inventory, participation in coop programs, contributions to statewide efforts, consultation and cataloging for donated collections and grants.

Provider-Neutral E-Monographs

Jane Anne is working with Preservation on two projects to create provider-neutral e-monograph records for retrospectively scanned dissertations and brittle books.


The August 2009 ETD records are expected to be ready to hand off to Copy Cataloging by Friday, December 4.  Priscilla will check with Gerald about the timeframe for loading the ETD backfiles.

Table of Contents

Per Priscilla, the Blackwell's TOC will be loaded on Monday, December 7.

Local serial holdings in OCLC

Naomi reported that 96% of the local serial holdings sent to OCLC were loaded.  4% of the holdings (approx. 3,500) did not load due to record errors.  Jackie B., Todd, Hank, Susan, and Naomi are in the process of correcting the errors.  Some may be distributed to the branches for correction; Naomi will submit a grover request to get sublibrary information for the erroneous holdings.

OCLC Reclamation project

The files have finished loading, but the process is not finalized yet, and staff should continue to refrain from deleting holdings.  Approx. 355,000 unresolved records have been reported, but it appears they include records that should have matched. 

Web server clean-up

Betsy and Greg are working on a project to delete/archive out-of-date CatMet and AlephPro Web pages to comply with a librarywide mandate from Library Admin.


Betsy recently met with Logan Clapp about a potential Web-based platform for AlephPro called Sharepoint.  This Microsoft product is in use elsewhere on campus, and IT is enthusiastic about its potential as an alternative to a wiki.

Infrastructure Council

Naomi commented that the proposal, Finance and Accounting Error Correction Charges, was not well received and may be significantly revised or tabled.


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