-----Original Message-----
From: Cathleen Mook
Sent: Thursday, December 04, 2003
11:26 AM
To: RS Migration Group
Cc: Jennifer Kuntz - FCLA; Doug
Kiker
Subject: FW: Aleph demo
All,
Here is the information that I
mentioned this morning at the RS Migration meeting regarding Item process
status and pseudo patrons. I hope it
still works as intended. Please email
with any problems that you may encounter with the demo.
Cathy
Cathleen L. Mook
Head, Preservation Department
University of Florida
Box 117007
Smathers Library
Gainesville, FL 32611
(voice) 352-392-6962
(fax) 352-392-6597
(email) cathy@mail.uflib.ufl.edu
-----Original Message-----
From: Cathleen Mook
Sent: Tuesday, November 25, 2003
10:04 AM
To: Preservation Department
Cc: Martha Hruska; Rich Bennett;
Michele Crump; Lori Driscoll; Jane Anne
Carey
Subject: Aleph demo
Preservation staff,
>Hi. Below are some instructions on how to look at an Aleph OPAC and
see for
>yourselves what the patron
would see re: items charged to psuedo patrons and
>items that have an Item process
status set. I tried to make the
>instructions as clear as
possible so give it a shot. Please
follow the
>instructions exactly, as it
only works the way I describe it if you follow
>the steps carefully. This is an awfully complex topic though, so
please
>don't get too frustrated if you
can't immediately see the difference.
>
> If it doesn't work like I say
it should, please let me know.
>
>
>If you are interested in seeing
how an example of how Aleph deals with
>psuedo patrons, please follow
the steps outlined below:
>
>1 Click on http://aleph.fcla.edu:4535/F. [Please be aware that this
>is an FCLA version of an OPAC
in Aleph. The UF OPAC version is down this
>week. The UF version should be back in December.]
>2 Under the search for keywords box, drop down to and then select
>title keywords
>3 type in North American Journal of Aquaculture
>4 You will be sent to a page with the label "Full view of
record".
>Information seen there will
include title, description, library info and
>holdings. (There is only one
bibliographic record with this title.)
>5 Please click on the holdings link which has the words All
items
>underlined. (Link will turn gray when you have your
mouse over it. )
>6 You will be forwarded to the holdings screen. For this journal,
>there are three bound items
held, v.63, v.62 and v.61 According to
>Jennifer, at this time, it has
not yet been decided if the enum/chron
>information will show here, so
to tell for sure which row goes with which
>volume, you will need to click
on the expand link.
>7 v.63 ( the top one)
is charged and is due the 26th of December. If
>you click the underlined date
itself, you can see the information about the
>piece being at the
bindery. (Please ignore Expected at
12/Dec/2002 line.)
>8 v.62 ( the middle one) is charged and is also due the 26th of
>December. You can see however
that the date is not underlined. One
can NOT
>click here, therefore there is
nothing else to see. (Please ignore Expected
>at 12/Dec/2002 line.)
>9 v.61 ( the bottom one) is not charged to anything. (Please
ignore
>Expected at 12/Dec/2002 line.)
From what I understand, there are
two categories of psuedo patrons, one that
has public information available
and one that is very private. The
display
properties for each are different
as you can tell. At issue is the
intuitiveness of clicking on a due
date for more information.
If you are interested in seeing how
an example of how Aleph deals with item
process status, please follow the
steps outlined below:
>1 Click on http://aleph.fcla.edu:4535/F. [Please be aware that this
>is an FCLA version of an OPAC
in Aleph. The UF OPAC version is down this
>week. The UF version should be back in December.]
>2 Under the search for keywords box, drop down to and then select
>title keywords
>3 type in journal of popular literature
>* You will be sent to a page with the label "Full view of
record".
>Information seen there will
include title, description, library info and
>holdings. (There is only one
bibliographic record with this title.)
>4 Please click on the holdings link which has the words All
items
>underlined. (Link will turn gray when you have your
mouse over it. )
>5 You will be forwarded to the holdings screen. For this journal,
>there are two bound items held,
v.4-5 and v.2-3. According to Jennifer,
at
>this time, it has not yet been
decided if the enum/chron information will
>show here, so to tell for sure
which row goes with which volume, you will
>need to click on the expand
link.
>6 For v.4-5 ( the top one)
in the column labeled Item Status, you can
>see the words Regular
Loan. This means that it can be
loaned/circulated
>according to the policies we
have set up for circulating bound periodicals.
>There is no item process status
(IPS) set for this one. The default
>circulation status shows.
>7 For v.2-3 ( the bottom one) in the column labeled Item
Status, you
>can see the words Binding
Prep. This means that an IPS of
"Binding Prep"
>has been set for it.
>8 Please look all the way to the right end of the row for v.
2-3 and
>see the note "expected
back 12/31/2003" in the column labeled Note. This
>is set manually in each item
record and would have to be deleted manually as
>well.
>9 Again, please ignore the "Expected at 12/Dec/2002"
in the due date
>column. This is a glitch that will be fixed
soon. Normally, the due date
>column will be BLANK if an item
has an item process status. (IPS
>information shows in item
status column, not due date.)
>I am in contact with Jennifer
Kuntz at FCLA who is working with us to
>determine if we should/can
continue to use psuedo patrons or if we might
>need to switch to the item
process status. She and I will continue
to work
>on these issues as the date to
STP draws closer.
>If you have any questions,
please let me know. If there is enough
interest,
>I can show this to you one
Friday morning...
Cathy