Instructions
for Configuring OCLC Software for Online Downoads into ALEPH
The instruction below are
for configuring OCLC Connexion, Passport for Windows, and CatME software for
use in online downloading into ALEPH.
In order to be successful in downloading, you must use the appropriate
“host address” and “port number” for the library where you are located. Host addresses and port numbers for the
University of Florida, the University of North Florida and the University of
West Florida are:
University of Florida
Host address = alephtest.fcla.edu
Port Main= 7545
Port HCtr= 7546
Port Law= 7547
University of North
Florida
Host address= alephtest.fcla.edu
Port=7555
University
of West Florida
Host address=alephtest.fcla.edu
Port=7565
1.
Instruction for OCLC Connexion sessions:
a.
Logon
using a valid OCLC authorization number and password
b.
Click
the tab labeled “General” from the options near the top of the page
c.
Below
the label “General”, you should see options for “News”, “Admin” and
“Documentation”, click the option “Admin”
d.
You
should see this screen:
e.
Click
the “Export Options” link
f.
A
form will appear for you to complete.
Use the following parameters.
g.
Select
“MARC” as “Flagged Bibliographic Record Export Format”
h.
Select
“Export to a TCP/IP Connection” as the “Export Destination”
i.
“TCP/IP
Connection Options” should be the host name and port provided by FCLA
j.
“TCP/IP
Host Settings” leave blank
k.
“TCP/IP
Timeouts and Retries”: Timeout: 90,
Retries: 3, Delay: 0 [for example]
l.
“TCP/IP
Local System User Information” leave blank
m.
Click
“Save My Default” at the bottom of the screen
The
steps in a-l must be done once for each authorization number/password
combination used for downloading records.
2.
Instructions for Passport for Windows sessions:
a.
Logon
to an OCLC used for searching and exporting
b.
From
the “Session” menu choose “Settings”
c.
You
should see this screen:
d.
Click
the tab for “Export/Transfer”
e.
Click
“Create” and you will be prompted for “New Export Destination”
f.
Click
the radio button next to “OCLC Gateway Export” and click “OK”
g.
You
should see the following screen:
h.
Fill
in the “host name” and “port” per information for your library, provided by
FCLA and then click “OK”
i.
Confirm
the name for this export destination on the resulting screen by clicking “OK”
This
should be done on each workstation where staff will search and export records
from OCLC.
3.
Instructions for CatME sessions (for downloading you must be connected
to OCLC and searching its database):
a.
Open
the CatME applicaton
b.
From
the “Tools” menu choose “Options
c.
You
should see the following screen:
d.
Click
on the “Export” tab
e.
On
the resulting screen click the radio button next to “MARC21” and the click the
“Create” button
f.
You
will be prompted for a “New Export Destination”
g.
Click
the radio button next to “OCLC Gateway Export” and click “OK”
h.
You
should see the following screen:
i.
Fill
in the “host name” and “port” per information for your library, provided by FCLA
and then click “OK”
j.
Confirm
the name for this export destination on the resulting screen by clicking “OK”
This
should be done on each workstation with the CatME software that is used to
search and export from OCLC.