Copy Cataloging Unit
Annual Report 2010/2011
We experienced some significant personnel changes in FY11. Fern Carlson retired in March 2011 after, in Fern’s own words, 27 years and 22 hours of service. Two new staff members joined our unit in April 2011 – Cindy Frey who transferred from the Documents Department and Melissa Ware who was hired to replace Fern. Melissa previously worked at ALF on the project cataloging federal documents. In March 2011 Sharon Holder went into the drop program. During the fiscal year the unit employed 8 student assistants. Our DLC/PCC material continued to be cataloged by two able student assistants, Gisselle Rosa and Aamer Shareef.
In FY2011 the unit cataloged 11,568 new titles and added 4,049 items to records already cataloged. Among the new titles cataloged were 9,439 monographs with copy, 152 new serial titles, 930 titles in DVD and VHS formats, 794 electronic theses, 219 new audio disc titles and 51 microform titles. In all 18,749 items were added to the library’s collections this fiscal year.
Below are some of the unit’s activities in FY2011:
- The unit dedicated significant resources to the various projects currently underway at ALF. Throughout most of the fiscal year the unit contributed .4 FTE to the federal documents project at ALF. Beginning in the spring of 2011, after the transfer of Cindy Frey and the hiring of Melissa Ware, the unit began contributing 1 full FTE to the project.
- We worked with Angela Mott in West Reserves to reclass to LC and transfer to campus approximately 150 frequently used titles at ALF.
- Three interns/volunteers, Audrey Dickinson, Michelle ElNeil and Athy Fitos, were trained and worked in the unit in the spring of 2011.
- The unit has spent more of its time on problem resolution and record maintenance this year in part because of the cataloging needs of the deduplication project at ALF. To help meet this need at the very end of FY11 the unit also planned to contribute .2 FTE to help with the cataloging needs of the deduplication project at ALF. In the spring, the unit carried out two pilot projects, one consisting of items identified as problems (different editions on the same record, etc) the other of items found to lack OCLC numbers on the Aleph records. The latter consisted of 100 titles.
- Todd Chisholm worked with Gerald Langford in an ongoing project to clarify series treatment of series that also have accompanying serial records. In cases where the treatment is found only on the serial record, the treatment information is added to the authority record reducing confusion over the correct treatment.
- Doug Smith in conjunction with Trey Shelton, Judy Rummel, Patsy Mongo and Todd Chisholm began planning for a review of UN standing orders, active and suppressed. The master record has conflicting treatment information that leads to frequent errors in treatment. At the end of the fiscal year we began the preliminary review.
- The unit also moved a step closer to implementing a partially automated method for adding endowment virtual bookplates. If successful, this new procedure could save a great deal of staff time.
- The unit also handled the bulk of a large collection (3,000+ titles) from the estate of John Thorbjarnarson.
- Judy Rummel and Fern Carlson served on the Cataloging Department’s Party Committee.
- Doug Smith served on the the UF Libraries Job Competencies Working Group and the Cataloging and Metadata Department Training Committee.