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COPY CATALOGING -- 1997/1998

  • For four full months the Unit was either on the move on in temporary quarters. After settling on the Third floor the Unit was able to take advantage of more shelving area and coordination with Contributed Cataloging.
  • Titles cataloged continue to rise. The following figures show that in just two years the output has increased 36%
1995/96 1996/97 1997/98  Increase from previous year
Titles 18798  20787 25488    +4701
Adds.  2456   1993  2416 +423
Vols 21872 23239 28656*  +5417

*Includes 211 video recordings

  • Turn around time after distribution is less than one week except in time periods when inflow of material is especially heavy. Yankee firm orders are out in less than one week. Approvals take more time because of the necessary review and order creation.
  • FULOADER allowed holdings updating on OCLC and capture of OCLC numbers for Yankee titles. Firm order LC complete record titles were generally uploaded in a week or less; CIP titles took longer because a majority of these were Approvals. FULOADER was enhanced by Gary Strawn to allow specific date capture.
  • Yankee approvals were changed from shelf-ready to non-processed. Given the rather low return rate, it would appear that reviewing this decision again would help determine if the cost of processing and additional steps in cataloging are cost effective and not a detriment to turn around time.
  • G-cataloging (shared copy titles) totaled 3320 titles, 13.1% of the Unit's output. The previous year g-cats totaled 3626 titles, 17.4% of the Unit's output. See also Distribution statistics for total number of shared titles received for Copy Cataloging and Contributed Cataloging.
  • Special projects are capable of being tackled in the slower months of summer. These have included cataloging videorecordings of feature movies, Goza material for Florida History, and textbooks for Education.
  • Rush requests totaled 443 with 430 found. This was a find rate of 97.1%. Last year the figures were 621 requested and 605 found, a 97.4% find rate. The find rate holds steady, but what is significant is the 30% decrease that can be attributed in part to the improved turn around time.
  • In the winter labeling and processing was taken on by the Unit. Not only was this a particularly heavy load time to take on new responsibilities, but it also involved assuming the processing of a labeling backlog. New programming for label production has added efficiency to the operation and having the operation on the Third floor has helped in retrieving Rushes, returning problems, and improving on flow through time. Statistics for labels  have been collected since April and follow:   April 4507, May 4280,  June 5366. These figures include label production for microfiche and other piece counted material as well as traditional volume material.

Prepared by: Nancy Williams, July 1998
Last updated: July 23, 1998


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