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Technology and Support Services Division
Cataloging and Metadata Department

  Copy Cataloging Unit

The Copy Cataloging Unit, part of the Cataloging and Metadata Department, consists of six staff and several student assistants. The unit is responsible for the distribution of much of the department's incoming material, the copy cataloging of library materials in a variety of formats and in all languages (except CJK) and the physical processing of most the outgoing material from the Cataloging and Metadata Department as well as some material from the Acquisitions and Licensing Department. The Unit also participates in special projects with other units at the departmental, divisional, and library level. In particular, in recent years the Unit has worked closely with Acquisitions and Licensing to develop a number of innovative steps that help to ensure the quality of bibliographic records received from WorldCat Cataloging Partners service and increase the throughput time for for shelf-ready, domestic firm and approval material.

Unit staff and the services they provide:

Fern Carlson (Library Assistant 3): Fern is responsible for all levels of monographic copy cataloging as well as print and electronic (ETDs) theses and dissertations. She also has worked with Special Collections to create finding aids for archival material using EAD ( Encoded Archival Description). She works with problem, shelf-ready material and is responsible for rushes on a monthly rotation with other staff. Approximately one third of Fern's time is spent on grant work for the Baldwin Library of Historical Children's Literature. She is currently working on late nineteenth-century American children's literature. Fern serves on the departments party committee.

Todd Chisholm (Library Assistant 3): Todd catalogs new serial and monographic titles with copy and does CONSER level record maintentance. He is also responsible, with Naomi Young, for doing analytic retrospective cataloging and for handling more complex problems involving existing serial holdings. Todd works with print and electronic (ETDs) theses and dissertations, problem shelf-ready material and is responsible for rushes on a monthly rotation with other staff. His work

Sharon Holder (Library Assistant 3): Sharon is responsible for all levels of monographic copy cataloging as well as print and electronic (ETDs) theses and dissertations. She coordinates processing of rush requests. Sharon works with problem, shelf-ready material and is responsible for rushes on a monthly rotation with other staff.

Patsy Mongo (Library Associate 1): Patsy does some of the more complex problem solving involving monographic material and resolves questions pertaining to cataloging and bibliographic records. She helps with rush requests when needed. Patsy also does some original monographic cataloging. She assists in the training and supervision of students as needed as well as helping other staff members with cataloging problems..

Judy Rummel (Library Assistant 3): Judy is responsible for all levels of monographic copy cataloging as well as print and electronic (ETDs) theses and dissertations. She sorts and distributs material searched by our student assistants and does serial adds for non-standing orders and African Approvals. Judy also has worked with Special Collections to create finding aids for archival material using EAD ( Encoded Archival Description). She works with problem, shelf-ready material and is responsible for rushes on a monthly rotation with other staff. Judy, with Doug Smith, is responsible for coordinating activities in the Physical Processing Area, including supervision of student assistants and approving time. She handles most problems related to physical processing. Judy serves on the department's party committee.

Douglas Smith (Unit Head): Doug is responsible for the overall management of the Unit and the training of the full-time Unit staff and student assistants. With Patsy Mongo, Doug works on the more complex problems and questions pertaining to cataloging, distribution, bibliographic records and physical processing. With Judy Rummel, he coordinates the physical processing of library material. Supervises and trains student assistants responsible for searching in OCLC as well as cataloging of Library of Congress and BIBCO copy material. Doug currently serves on the depatment's training committee (chair) and the Storage Committee.


Unit Statistics:

2002/2003 , 2001/2002 , 2000/2001 , 1999/2000 , 1998/1999 , 1997/1998

Annual Reports:

2004/2005 , 2005/2006, 2006/2007 2007/2008 2008/2009

2001/2002, 2000/2001 , 1999/2000 , 1998/1999 , 1997/1998

Links to web resources commonly used by the unit:

Web Resources:

 

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