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Cataloging and Metadata
George A. Smathers Libraries
University of Florida
P.O. Box 117004
1508 Union Road, Room 400
Gainesville, FL 32611-7004

Telephone: (352) 273-2675
Fax: (352) 392-4788

Division of Scholarly Resources and Research Services
Cataloging and Metadata Department

  Copy Cataloging Unit

 

 

 

 

 

The Copy Cataloging Unit, part of the Cataloging and Metadata Department, consists of six staff and several student assistants. The unit is responsible for the distribution of much of the department's incoming material, the copy cataloging of library materials in a variety of formats and in all languages (except CJK) and the physical processing of most the outgoing material from the Cataloging and Metadata Department as well as some material from the Acquisitions and Licensing Department. The Unit also participates in special projects with other units at the departmental, divisional, and library level. In particular, in recent years the Unit has worked closely with Acquisitions and Licensing to develop a number of innovative steps that help to ensure the quality of bibliographic records received from WorldCat Cataloging Partners service and increase the throughput time for shelf-ready, domestic firm and approval material.

 


 

Unit staff and the services they provide:

Todd Chisholm (Library Assistant 3): Todd catalogs new serial (non-standing order) and monographic titles with copy and does CONSER level record maintenance . He is also responsible, with Naomi Young, for doing analytic retrospective cataloging and for handling more complex problems involving existing serial holdings. Todd works with print and electronic (ETDs) theses and dissertations, problem shelf-ready material and is responsible for rushes on a monthly rotation with other staff.

Cindy Frey (Library Assistant 3): Cindy is responsible for all levels of monographic copy cataloging as well as print and electronic (ETDs) theses and dissertations. She also works with problem, shelf-ready material rotating with other staff on a monthly rotation. Cindy currently has an assignment of .6 FTE, cataloging federal documents at the library's off campus storage facility, ALF.

Sharon Holder (Library Assistant 3): Sharon is responsible for all levels of monographic copy cataloging as well as print and electronic (ETDs) theses and dissertations. Sharon works with problem, shelf-ready material and is responsible for rushes on a monthly rotation with other staff.

Patsy Mongo (Library Associate 1): Patsy does some of the more complex problem solving involving monographic material and resolves questions pertaining to cataloging and bibliographic records. She also works with problem, shelf-ready material and is responsible for rushes on a monthly rotation with other staff. Patsy also does some original monographic cataloging. She assists in the supervision of students as needed as well as helping other staff members with cataloging problems. Patsy currently has a .2 FTE assignment assisting staff at ALF (the library's off campus storage facility) who are working on the storage depulication project with with various types of cataloging problems.

Judy Rummel (Library Assistant 3): Judy is responsible for all levels of monographic copy cataloging as well as electronic (ETDs) theses and dissertations. She sorts and distributes material searched by our student assistants and does serial adds for non-standing orders when necessary. Judy also has worked with Special Collections to create finding aids for archival material using EAD (Encoded Archival Description). She works with problem, shelf-ready material and is responsible for rushes on a monthly rotation with other staff. Judy, with Doug Smith, is responsible for coordinating activities in the Physical Processing Area, including supervision of student assistants and approving time. She handles most problems related to physical processing. Judy serves on the department's party committee.

Douglas Smith (Unit Head): Doug is responsible for the overall management of the Unit and the training of the full-time Unit staff and student assistants. With Patsy Mongo, Doug works on the more complex problems and questions pertaining to cataloging, distribution, bibliographic records and physical processing. With Judy Rummel, he coordinates the physical processing of library material. Supervises and trains student assistants responsible for searching in OCLC as well as cataloging of Library of Congress and BIBCO copy material. Doug currently serves on the department's training committee.

Melissa Ware (Library Assistant 3): Melissa is responsible for all levels of monographic copy cataloging as well as electronic (ETDs) theses and dissertations. She also works with problem, shelf-ready material rotating with other staff on a monthly rotation. Melissa currently has an assignment of .4 FTE, cataloging federal documents at the library's off campus storage facility, ALF and .2 FTE working on material from the deduplication project at ALF that are lacking OCLC numbers in the Aleph records.



Annual Reports:

 

2012/2013, 2011/2012, 2010/2011, 2009/2010, 2008/2009

 

 


Goals:

Copy Cataloging Unit Goals 2013/2014

 


Links to web resources commonly used by the unit:

Web Resources:

 

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