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Cataloging and Metadata Department

FY08 Annual Report

The Cataloging and Metadata Department takes seriously its role in providing access to scholarly collections in a research university setting and is committed to maintaining and promoting standards with the recognition that standards-based metadata greatly facilitates data processing, harvesting, merging, and navigability.  The department's longstanding and extensive involvement in the Program for Cooperative Cataloging demonstrates a strong adherence to bibliographic quality and places the department among a select group of libraries nationally.  As such, the department bears a special burden, particularly within the state, to lead and contribute expertise even though this may be labor intensive at times.  The department is recognized for workflow innovations and automates processes to the fullest extent possible. 

Cataloging activities in FY08, as in recent years, were focused in the areas listed below.  The department cataloged newly purchased material as well as resources from a variety of other sources - the Digital Library Center, the Special and Area Studies Collections Department, and the Acquisitions and Licensing Gifts Unit.  Shelf-ready material represented 30% of the library's purchased monographic resources and was processed through a unique workflow developed with the Acquisitions and Licensing Department, which involves post-receipt review of file loads by department staff to assure bibliographic quality. 

For detailed unit and program reports, see the links below:

Copy Cataloging Unit
Science and Social Science Cataloging Unit

Humanities and Special Collections Cataloging Unit

Authorities and Metadata Quality Unit

Principal Serials Cataloger (including CONSER)



Baldwin NEH Cataloging: Phase 2 and Phase 3 (department cost share: .40 FTE)

The FY08 statistics for the Copy Cataloging Unit, Humanities and Special Collections Cataloging Unit, and Science and Social Science Cataloging Unit reflected a heavy emphasis on copy cataloging this year coupled with a reduction in original cataloging due to a number of factors:

Although not as dramatic a change as the migration from NOTIS to Aleph, the Aleph 18 upgrade resulted in significant modifications to the Cataloging Module.  This required staff to learn and adapt practices to a new interface.  Department staff conducted functionality testing and data review, while the CatMet Training Committee planned and led librarywide training sessions.  The introduction of the Endeca interface also required in-depth data review and feedback and brought to light the need for various data clean-up projects.   FY08 Goals: Participate in Aleph version 18 upgrade process and Support Endeca implementation, providing technical expertise and doing data clean-up as needed

Prepared by: Betsy Simpson
September 2008


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