annual0809

Cataloging and Metadata Department

FY09 Annual Report

The Cataloging and Metadata Department contributed to many library initiatives throughout the year, including the following highlights:

Completed a two year effort to catalog 4,500 print publications transferred from the Coastal Archives affiliated library collection.
Collaborated with the Government Documents Department to complete two substantial pilot projects to establish procedures and workflows for cataloging 300,000 federal documents in storage. During the pilots seven staff cataloged over 1,000 titles and processed 6,500 items in 12 weeks, and laid the groundwork for the multi-year cataloging initiative.
Collaborated with the Digital Library Center and FCLA to successfully load over 9,000 UFDC titles into Mango, a project that took months of review and test loading.
Completed a two year storage reclass project, numbering 2,465 titles for Library West and Marston Science Library, and made preparations for an expanded second phase.
Corrected approximately 56,840 subject and name headings, eliminating virtually all of the authority maintenance backlog of updates for subjects and reducing the number of backlogged updates for names by a third.
Implemented a new system for virtual bookplating
Completed a review of the cataloging for approximately 500 MetaLib online databases, adding those that were missing and making needed corrections.
Conducted a pilot project on Cyrillic inclusion that laid the groundwork for a successful mini-grant proposal
Completed the cataloging for approximately 85-90% of the rare titles in the Abraham Collection
Increased by 22% the total number of BIBCO records contributed to WorldCat (from 862 in FY08 to 1,049 in FY09)
Transitioned to a new organizational structure beginning July 1, 2009 with the appointment of Jimmie Lundgren as Associate Chair and Head of the Contributed Cataloging Unit, which was formed through a merger of the Science and Social Science Cataloging Unit and the Humanities and Special Collections Cataloging Unit.

For detailed unit and program reports, see the links below:

Copy Cataloging Unit
Science and Social Science Cataloging Unit

Humanities and Special Collections Cataloging Unit

Authorities and Metadata Quality Unit

Principal Serials Cataloger (including CONSER)

NACO
BIBCO

SACO

The FY00-09 stats for the Copy Cataloging Unit, Humanities and Special Collections Cataloging Unit, and Science and Social Science Cataloging Unit remained stable relative to the prior year. 22,535 titles were cataloged, including 4,525 original records.

Below is the status of the department's FY09 goals:

Review cataloging statistics collection process and participate in efforts to develop a Web-based interface

Gave input at preliminary meeting; waiting for IT to provide draft version to review.

Contribute to discussions and activities associated with transition to new primary domestic monograph vendor

Played active role in migration by attending meetings, reviewing specs, and giving detailed feedback as process was implemented.

Improve workflow for digital projects, including metadata revision/creation for items not requiring MARC records

Established framework for loading UFDC records into Endeca and OCLC (see UFDC Record Flow); decided to focus on loading MARC-based UFDC titles first, which involved working closely with DLC to map UFDC data to MARC.

Developed and maintain a spreadsheet to consolidate detailed information concerning digital projects.

Substantially completed the cataloging of IFAS reports and made significant progress with the Hildebrand Collection cataloging.

Collaborated with DLC to create set records for approximately 300 FIRM digitized map series from 7,000 sheet level records.

Reclass AFA Dewey collection and assist with inventory update as needed

Project completed; 11,000 titles were reclassified.

Substantially complete Coastal Archives cataloging (95% goal)

Exceeded goal; project essentially completed.

Adjust hiring and workflows to accommodate decrease in OPS allocation

Successful in hiring Federal Work Study students as much as possible. Fewer incoming items also made the impact of the reduced budget less burdensome.

Work with selectors to complete review of problem backlog material

Review completed and material is integrated into workflow.

Cooperative Programs

Obtain NACO independent status for Chinese and Japanese language headings - Given independent status.

Increase BIBCO contributions by 10% - Exceeded goal with an overall increase of 22% from FY08.

Become a member of the Library of Congress Electronic Cataloging in Publication Program (ECIP) - Working with the Library of Congress to begin implementation.

Meet the CONSER goal of 400 new and revised records - Goal accomplished.

Provide input into planning for new storage facility, including workflow analysis to address uncataloged items (e.g., government documents)

Collaborated with Government Documents on two in-depth pilot projects/reports. Reassigned staff and implemented project Summer 2009.

Provide cataloging support for NEH Baldwin Phase III grant

Completed Phase III in May 2009. Under the leadership of Jane Anne Carey, Project Cataloger, 4,750 records, including 2,040 original bibs (43%) and 2,710 enhanced bibs (57%), were contributed to OCLC, exceeding the grant goal of 4,687 records. In addition, grant catalogers submitted 486 NACO authorities (162 series, 138 personal names, and 186 corporate names) to the national authority file. 1,768 titles were sent to the Digital Library Center for digitization.

Prepared by: Betsy Simpson
October 2009