Humanities and Special Collections Cataloging Unit
Annual Report 2006-2007
In some ways, a good indicator of a cataloging Unit is its product. In 2006-2007, the HSCCU added 4,626 volumes and 812 pieces to the collection, which is a testament to the Unit as a whole, and Steve Fuquay as Interim Head. In addition to keeping the titles flowing through the Unit in spite of the vacancy created by Tatiana Barr’s accepting a position at Yale University, the Unit tackled individually and severally other projects during the year. Randy Jewett was chosen as the HSCCU representative for the search committee for the vacant Head position. The search was successful, and Nancy Poehlmann started in the position on June 4 th.
Hikaru Nakano continued her representation on the search committee for the Romance Languages and Literatures bibliographer in the fall term. The search successfully hired Matthew Loving, who began in the position in February. Although Hikaru gave birth to her daughter Holly, on October 27 th, she continued to serve on this committee and attend meetings throughout her maternity leave.
Emilia Garcia continued to work with Special Collections materials by cataloging the Spindlewood collection, which UF received from a British publisher. After completing that project, Emilia began work on the photoplay collection, which is a large set of books with pictures and annotations related to the cinematic productions created from the texts.
The Cooper collection was also an important focus of the unit during 2006-2007, in spite of the scientific nature of the materials themselves. As interim Head, Steve Fuquay was the liaison with Dina Benson, Interim Rare Books curator, and worked extensively on the procedures with Jimmie Lundgren, Head, Social Sciences and Sciences Unit, and Betsy Simpson, Head, Cataloging/Metadata Department. Once the procedures were in final draft form, Steve met with Jimmie and Hank Young, project coordinator. The project was begun in January 2007, and is projected to be completed in late fall, 2007.
Ancillary to the Unit, but connected due to its focus on the Baldwin collection, was the NEH Grant Phase II. In 2006-2007, 3157 records were added through this project; 209 NACO records were created, over half of them for corporate names. Steve Fuquay worked closely with Rita Smith, Baldwin curator, to mainstream the workflow from this project into the Unit’s daily routine. Although Jane Anne Carey and Jay Allbritton do all the cataloging and processing for this grant, the HSCU is responsible for the electronic records that will lead patrons to the digitized versions of these texts. In 2006-2007, these records resided in PALMM, and were input into LTQF, using NOTIS. Steve Fuquay worked to revise the procedures to best serve the Unit’s goals of timely access to these materials; after a pilot conducted in January with Peter Bushnell, Randy Jewett, and Beatriz Lugo, the draft was revised and distributed to the rest of the department. By the end of the fiscal year, the Unit input 316 records for these texts. Toward the end of the fiscal year, NEH awarded us Phase III; it will run from October 1, 2007 through December 31, 2008.
Toward the end of the fiscal year, Steve Fuquay had the responsibility of creating a training schedule for the new Head, setting up particular sessions with staff in Cat/Met as well as Special Collections, AFA, and Music.
Progress Toward 2006-2007 Goals:
- Provide training in rare books and serials to Patricia Dana.
Patricia has been trained in rare books, and has been working with Special Collections materials, but has not yet had serials training.
- Train Copy Cataloging to do copy cataloging of music CDs.
- Identify and catalog rare music materials.
Identification accomplished and work continuing.
- Work on increasing the number of CONSER serial records with a special focus on rare serials.
Beatriz Lugo was trained, and CONSER serial records increased, but not rare serials.
- Provide cataloging support to any new gifts and donations to Special Collections.
Steve Fuquay was very involved in the procedures for the Cooper collection; Emilia Garcia worked on the Spindlewood collection; Emilia also began work on the photoplay collection.
- Support the Department’s goal of developing non-MARC metadata workflow (EAD, MODS)
Hikaru Nakano volunteered to learn how to create EAD finding aids from John Nemmers, but this training has not yet occurred.
- Explore and implement the inclusion of Cyrillic vernacular in our cataloging.
Hikaru Nakano, Peter Bushnell, and Randy Jewett have explored the implications and are looking into the implementation.
- Continue to provide cataloging support for the NEH project.
Steve Fuquay replaced Tatiana Barr as the coordinator until Nancy Poehlmann became Unit Head.
- Develop and implement a plan to incorporate the items in the old serials backlog into the unit workflow.
Begun at the very end of the fiscal year, by asking the selectors to review the materials.
- Review and complete cataloging of the Africana vernacular backlog.
- Complete the cataloging of the last of the Humanities microfilm backlog.
Accomplishments and Highlights:
- Steve Fuquay was a presenter at “Roundtable on LKR Linking Fields,” May 2, 2006.
- Hikaru Nakano attended the American Library Association (ALA) annual meeting, June 23-26, 2006, New Orleans, LA.
- Hikaru Nakano attended the OCLC NetLibrary 4.0 Web Session Workshop, August 6, 2006.
- Jane Anne Carey, member of the Grants Management Committee, assisted in awarding and managing the first annual Mini-Grant program, as well as revising the Grant Applicant Checklist.
- Peter Bushnell attended the annual meeting of the Southeast Chapter of the Music Library Association, held in Columbus, GA, November, 2006.
- Peter Bushnell attended the annual meetings of Music OCLC Users’ Group (MOUG) and Music Library Association (MLA), held in Pittsburgh, PA, February, 2007.
- Hikaru Nakano attended the Association for Asian Studies (AAS)/Council on East Asian Libraries (CEAL) annual meeting, March 20-23, 2007, Boston, MA.
- Hikaru Nakano was appointed as a member of the CEAL membership committee, serving the term from 2007-2010.
- Peter Bushnell attended the annual meeting of SALALM in Albuquerque, NM, April, 2007.
- Hikaru Nakano was invited by Victoria Bestor, the Executive Director of North American Coordinating Council on Japanese Library Resources (NCC) to organize a Japanese E-resource workshop/Global Interlibrary workshop. She also organized the key lecture about a Japanese map given by Hisayuki Ishimatsu of the University of California at Berkeley.
- Jane Anne Carey presented a poster session, “ Alice in Macroland, or, How to take 19 th Century Children’s Literature into the 21 st Century,” at the ALA annual meeting in Washington, D.C., June 23-27, 2007.
Training and Coursework:
- Dreamweaver MX—Jane Anne Carey
- Performance Management–Beatriz Lugo, Randy Jewett, Patricia Dana, Emilia Garcia
- Book Blitz II Workshop—Beatriz Lugo, Emilia Garcia
- Electronic Databases Workshop—entire Unit
- Cooper collection training—Beatriz Lugo, Randy Jewett, Emilia Garcia
- CONSER Workshop—Beatriz Lugo
- Aleph training—entire Unit
- Reclassification and Market Equity Review—Patricia Dana, Emilia Garcia, Beatriz Lugo
- Interview Workshop—Emilia Garcia, Beatriz Lugo
- Benefits Workshop—Emilia Garcia
- Excel Basics—Jane Anne Carey
- Customer Service—Jane Anne Carey, Emilia Garcia, Randy Jewett, Beatriz Lugo, Hikaru Nakano
- Excel Tables—Jane Anne Carey
- Excel Charts—Jane Anne Carey
- Excel Linking—Jane Anne Carey
- HR 101: A Practical Guide to Fair and Legal Supervision—Hikaru Nakano
- VOIP Telephone—Jane Anne Carey, Emilia Garcia, Beatriz Lugo
- Outlook Calendar—Emilia Garcia
- DLC Metadata—Emilia Garcia
- 19 th Century Children’s Books’ Illustrations—Jane Anne Carey, Emilia Garcia
- LTR fields—Patricia Dana, Emilia Garcia, Beatriz Lugo
- Interviewing Skills—Jane Anne Carey
- Power of Feedback—Jane Anne Carey
- Computer Security—Beatriz Lugo
- Liaisons Network—Beatriz Lugo
- Liaisons Directory—Beatriz Lugo
- Liaisons Structures/Printers/Troubleshooting—Beatriz Lugo
- Liaisons Hardware—Beatriz Lugo
- Systems Liaison Troubleshooting—Jane Anne Carey
- Liaisons Security Best Practices—Beatriz Lugo
- Beginning Korean 1&2—Hikaru Nakano