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Cataloging and Metadata
George A. Smathers Libraries
University of Florida
P.O. Box 117004
1508 Union Road, Room 400
Gainesville, FL 32611-7004

Telephone: (352) 273-2675
Fax: (352) 392-4788

Division of Scholarly Resources and Research Services
Cataloging and Metadata Department

OCLC Local Holdings Updating:

What it is, How it is Done, and How it Affects You

 

What it is

  • The new name for Union Listing
  • Transfers our specific holdings fields to OCLC
  • Assists ILL in filling lending requests (and evaluating borrowing requests!) accurately
  • May someday be available in the WorldCat Database, or worldcat.org

How it is done

  • Records are extracted and sent to OCLC, they process and batchload
  • One large initial load (about 96,000 HOL records) has been sent, extracted 2006
    • About 3500 records needed correction or reformatting
  • An update file is being created now
  • Future monthly updates are being planned

How it Affects You

  • OCLC is much  more particular about HOL formatting than Aleph
  • All 85X/86X fields must have $8 and $a
  • Sequence numbers cannot be repeated
    • OCLC thinks 1.10 and 1.100 are the same sequence (reads like a decimal)
  • 85X/86X and 866 cannot be used on the same record unless suppression codes are used
    • Prefer 852 $z for notes
  • 866 fields must have a $8 0
  • Cleanup underway of the 3500 records
    • Many records have been fixed since 2006
    • Many just had missing $8 or duplicate sequence numbers
    • Oldest records have the most complex problems
    • Cataloging staff have been told not to change patterns unless $8 or $a are missing

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